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The Office Administrator is responsible for managing the day-to-day operations of a law firm with ... The target hourly pay range for this part-time position is $50 to $60 per hour. Actual pay will ...

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What are the typical duties of a part time administrator?

A Part Time Administrator is responsible for supporting the smooth operation of an office or organization on a part-time basis. Their duties often include handling correspondence, scheduling appointments, maintaining records, organizing files, and assisting with general administrative tasks. They may also help with data entry, customer service, and basic bookkeeping, depending on the needs of the employer. The role requires strong organizational and communication skills, as well as proficiency in common office software.

What are the key skills and qualifications needed to thrive as a part time administrator?

To thrive as a Part Time Administrator, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and sometimes basic accounting or scheduling systems is typically required. Excellent communication, time management, and problem-solving abilities are soft skills that help you excel in this role. These skills and qualities are vital for efficiently handling diverse administrative tasks and supporting smooth office operations, even on a part-time basis.

What are some common challenges faced by part time administrators, and how can they be managed effectively?

Part-time administrators often face the challenge of balancing a wide range of tasks within limited working hours. Prioritizing responsibilities, maintaining clear communication with colleagues, and utilizing organizational tools can help manage workloads efficiently. Additionally, staying proactive about scheduling and being adaptable to changing priorities are key strategies for success. Many teams use collaborative platforms to keep part-time staff integrated and informed, ensuring smooth workflow and minimizing the impact of reduced hours.

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Infographic showing various Part Time Administrator job openings in California as of August 2026, with employment types broken down into 2% As Needed, 86% Full Time, 8% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Post-Award Grants Administrator, Part-Time

Chapman University

Orange, CA • On-site

$33 - $38/hr

Full-time, Part-time

Re-posted 3 days ago

Key responsibilities

  • Develop and maintain databases for recording and tracking grant awards, budgets, projections, and related information

  • Generate and prepare quarterly financial projection reports and monitor project accounts for discrepancies

  • Provide guidance to principal investigators on financial reports, spending, and compliance with funding agency regulations and university policies

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

265th of 628 rated colleges and universities

Job description

Posting Details
Position Information
Position Title
Post-Award Grants Administrator, Part-Time
Position Type
Limited-Term (Renewable)
Job Number
SA84124
Full or Part Time
part-time 20-29 hours weekly
Fair Labor Standard Act Classification
Non-Exempt
Anticipated Pay Range
$33.00 - $38.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
The Grants Administrator, Post-Award serves to facilitate the post-award activity of the Schmid College of Science and Technology. Works with principal investigators, faculty and staff to coordinate post-award activities for grants and/or contracts. Post-award responsibilities include budget analysis and projection, preparation of financial reports, cost transfers, monthly expenditure review, reconciliation, and preparation for project close-out. Monitor project accounts to identify and resolve discrepancies. Provide guidance on funding agency regulations as well as Chapman University's administrative and fiscal policies. The position reports to the Assistant Director of Business Operations with a dotted reporting line to the full-time Research Grants Analyst. Other duties as assigned.
This is a part-time, hourly position at 20 hours per week. This assignment is contingent on continued availability of funding, as directed by the university. This position is located in-person at Chapman's campus in Orange, California.
Responsibilities
Post Award Support
  • Develop and maintain databases for recording and tracking grant awards, budgets, projections and related information
  • Generate and prepare quarterly financial projection reports
  • Provide guidance to PIs on financial reports and appropriate spending of sponsored program accounts
  • Monitor and track project accounts and escalate concerns to PIs
  • Work closely with University departments to reconcile and resolve budgetary matters, preparing cost transfers and requesting corrections as needed
  • Interpret and monitor compliance with funding agency's requirements and University's fiscal policies
  • Perform troubleshooting and address variances
  • Maintain current knowledge of grant funding policies, regulations and procedures
  • Forecast potential projection issues and recommend course of action
  • Prepare re-budgets on funded projects as needed
  • Track status of personnel on projects
  • Work collaboratively with staff to process POs, invoices, etc.
  • Maintain records to support review of PI effort reports
  • Assist with award close out and report potential variances
  • Assist with issues of compliance as related to University policies and procedures
  • Process PI supplemental pay for research and industry projects
  • Respond to inquiries or requests for assistance as related to post-award financial management (i.e. audits)
  • Ensure proper accounting and accurate posting of expenses
  • Monitor subrecipient invoices for errors for the lifetime of the projects
  • Track and report on cost-share obligations
  • Process and track faculty course releases/buyouts
  • Complete JEs and Cost Transfers, ensuring expenses are allowable, allocable, reasonable, and consistent
  • Assist with other aspects of post-award grant management in coordination with Sponsored Projects Services
  • Other duties as assigned

Required Qualifications
  • Three years of progressively responsible experience in post-award grants administration, research administration, accounting, finance, or a closely related field.
  • Ability to learn, understand and interpret grant and contract requirements, policies and procedures, and apply them appropriately
  • Strong analytical skills to analyze correspondence, reports and spreadsheets, and resolve discrepancies.
  • Demonstrated ability to employ effective problem-solving to research content, assess options and formulate solutions
  • Proven time management skills and the ability to complete multiple assignments with fluctuating deadlines in a timely manner.
  • Proven ability to work independently and evaluate data, assess alternatives and formulate logical and sound decisions and/or recommendations.
  • Experience in obtaining data and disparate information from various sources; experience in organizing and presenting data, infographics, charts and tables to summarize data.
  • Skill to operate a computer in a networked environment. Excellent computer skills in the use of word processing, spreadsheet, presentation applications, preferably of Microsoft Office Suite software and Adobe Professional. Technical skills to quickly learn and use enterprise systems and new software including cloud based applications.
  • Strong writing and editing skills to prepare and proofread clear, concise and grammatically correct business correspondence, reports and publications and communicate complex information.
  • Strong organizational skills to plan and prioritize deadlines and perform multiple tasks without constant direct supervision.
  • Demonstrated effective communications and interpersonal skills to interact with diverse individuals and groups at all organizational levels, both within and outside of the university. Experience with database maintenance and management.
  • Skill to perform arithmetic calculations for basic accounting functions and reconciliations. Ability to use tact and diplomacy and maintain a high level of confidentiality.
  • Proven ability to work as a part of a team; commitment to team success
  • Sharp attention to detail
  • Ability to learn, understand and interpret grant and contract requirements, policies and procedures, and apply them appropriately

Desired Qualifications
  • Bachelor's degree in business, accounting, finance, or a related field.
  • Experience working in an administrative environment, preferably at a non-profit organization with research functions (i.e., institute of higher education, lab, or research center).

Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate
Minimum Number of References
3
Maximum Number of References
3

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