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Part Time Administrative Jobs in Delaware (NOW HIRING)

University of Delaware

Misc Wage, Administrative

Newark, DE · On-site

$17.50 - $23.75/hr

Staff, Part-Time Location: Newark, DE Categories: Part Time, Adminstrative Support CONTEXT OF THE JOB: The Patient Services Specialist provides high-functioning administrative and operational support ...

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Part Time Administrative information

What are part time administrative jobs?

Part time administrative jobs involve supporting office operations and staff, typically for fewer hours than a full-time position. Duties may include answering phones, scheduling appointments, data entry, filing, and assisting with correspondence. These roles are common in many industries and are ideal for individuals seeking flexible working hours. Part time administrative jobs require good organizational, communication, and computer skills. They can be an entry point for those looking to build experience in office environments.

What are the key skills and qualifications needed to thrive as a part time administrative assistant, and why are they important?

To thrive as a Part Time Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic office procedures, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and sometimes scheduling or database systems is typically required. Excellent communication, time management, and problem-solving skills help you stand out in this role. These skills and qualities are crucial for maintaining efficient office operations, supporting team productivity, and ensuring smooth day-to-day workflow.

What are some typical challenges faced by part-time administrative professionals, and how can they be managed effectively?

Part-time administrative professionals often face the challenge of balancing workload and time management, as they must complete essential tasks within limited working hours. Coordination with full-time staff and staying updated on ongoing projects can also be demanding, especially if meetings or updates occur outside their scheduled hours. To manage these challenges, it's helpful to establish clear communication channels, prioritize tasks with supervisors, and utilize digital tools for organization and collaboration. Proactively setting expectations and regularly checking in with the team can help ensure important responsibilities are met smoothly.
What are the most commonly searched types of Administrative jobs in Delaware? The most popular types of Administrative jobs in Delaware are:
What cities in Delaware are hiring for Part Time Administrative jobs? Cities in Delaware with the most Part Time Administrative job openings:
Part Time Administrative jobs near you
Infographic showing various Part Time Administrative job openings in Delaware as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Misc Wage, Administrative

University of Delaware

Newark, DE • On-site

$17.50 - $23.75/hr

Part-time

Posted 7 days ago

University Of Delaware rating

5.7

Company rating: 5.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

578th of 616 rated colleges and universities

Job description

Misc Wage, Administrative
Job no: 503495
College / VP Area: College of Health Sciences
Work type: Staff, Part-Time
Location: Newark, DE
Categories: Part Time, Adminstrative Support
CONTEXT OF THE JOB:
The Patient Services Specialist provides high-functioning administrative and operational support for UD Health and supports front- and back-office functions. The incumbent is responsible for evaluating effectiveness, identifying gaps, and recommending or implementing process improvements to ensure efficient operations and a high-quality patient experience. The incumbent applies established policies, procedures, and guidelines to address patient service and administrative issues, escalating complex matters as appropriate, and determines appropriate responses to inquiries from patients, families, leadership, insurance providers, and community partners. The position also supports patient intake processes, including medical billing information, insurance verification, and financial coordination. Operating with minimal supervision, this role requires initiative, problem-solving, and the consistent discretion and independent judgment on clinic related matters. May require travel between UD Health clinic locations based on business needs.
MAJOR RESPONSIBILITIES:
  • Independently determine and modify intake and scheduling frameworks to ensure equitable access, operational efficiency and regulatory alignment.

  • Review, process, and verify financial and non-financial patient documentation, including processing co-pays, daily billing, reviewing patient accounts, identifying delinquent accounts, and collecting due amounts.

  • Communicate department practices and procedures to patients and families with clarity and empathy, using active listening and supportive communication techniques.

  • Administer and coordinate appointment scheduling utilizing EMR systems and workflows, ensuring appropriate prioritization, compliance, and efficient utilization of resources.

  • Communicate with staff and follow special instructions related to patient appointments.

  • Input patient documentation and add correspondence into the electronic medical record.

  • Analyze waitlist data, access trends, and scheduling bottlenecks; generate regular reports; and recommend operational adjustments.

  • Handle highly sensitive and confidential information. Follow HIPAA privacy rights, where applicable.

  • Evaluate non-routine or complex service access issues and determine appropriate administrative escalation or resolution pathways.

  • Optimize clinical workflow by managing provider schedules, analyze impact of scheduling trends on clinic productivity, implementing solutions to improve patient throughput.

  • Assess operational gaps related to front-of-office coverage and service access and recommend adjustments to administrative workflows or coverage models as needed.

  • Resolve administrative and service-access issues, determine appropriate responses, and independently implement solutions; escalating only issues involving policy deviation or significant institutional risk.

  • Coordinate administrative components of projects and initiatives, including scheduling, sequencing, and resource alignment, with discretion to determine appropriate administrative approaches.

  • Perform other job-related duties as assigned.

QUALIFICATIONS:
  • High school diploma or GED and four years of administrative, healthcare support, patient services, customer service, or related experience, or an equivalent combination of education and experience.

  • Proficiency in Microsoft Windows, Microsoft Office (Access, Excel, PowerPoint, Word, Outlook) and Google Drive apps, e.g., docs, sheets, slides and forms.

  • Experience with electronic medical records and scheduling.

  • Effective interpersonal, oral and written communication skills.

  • Effective organizational skills, attention to detail; ability to manage high-volume workflows.

  • Ability to collaborate and work successfully in a team environment.

  • Ability to ensure compliance with established policies, procedures, and regulatory requirements.

  • Knowledge of federally mandated policies.

  • Ability to analyze administrative operations, identify risks or inefficiencies, and recommend or implement process improvements.

  • Experience in data collection, including collecting, compiling and maintaining data from multiple sources such as files, records, databases, staff or others.

  • Ability to handle confidential information.

SPECIL REQUIREMENTS:
  • May require schedule flexibility to support operational needs.

  • Ability to travel to various clinic locations to support patient volume and coverage fluctuations as needed.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.
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