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Paper Scanning Services Jobs in California (NOW HIRING)

QualX Corporation

Scanning Technician

El Segundo, CA · On-site

Maintain office records, in paper and electronic format, including, but not limited to gathering ... Excellent customer service skills to adequately handle the needs of government program managers and ...

Metasys Technologies

Office Services Associate

Los Angeles, CA · On-site

$17.25 - $21.50/hr

Perform scanning, file conversion, file naming, OCR processing, electronic file management, and ... Maintain and troubleshoot copier equipment, clear paper jams, perform routine maintenance, and ...

JBA International

Office Services Clerk | DTLA

Los Angeles, CA · On-site

$18.25 - $22.25/hr

Duties include photocopying with experience using scanners, copying documents to removable media ... paper for copy machines throughout the office. May be required to assist with light office moves ...

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Paper Scanning Services information

What is the difference between Paper Scanning Services vs Document Digitization Specialists?

AspectPaper Scanning ServicesDocument Digitization Specialists
CredentialsNone specific, often basic technical skillsOften certifications in data management or digital archiving
Work EnvironmentOff-site or on-site scanning facilitiesOffice or data center environments
Industry UsageUsed across various industries for bulk document processingSpecialized in converting documents into digital formats for easy access

Paper Scanning Services focus on physically scanning large volumes of paper documents, providing quick and efficient digitization. Document Digitization Specialists often have specialized training and focus on converting documents into structured digital formats, ensuring data accuracy and integration. Both roles are essential for organizations seeking to transition from paper to digital, but Paper Scanning Services emphasize volume and speed, while Document Digitization Specialists prioritize data quality and management.

What are popular job titles related to Paper Scanning Services jobs in California? For Paper Scanning Services jobs in California, the most frequently searched job titles are:
What job categories do people searching Paper Scanning Services jobs in California look for? The top searched job categories for Paper Scanning Services jobs in California are:
What cities in California are hiring for Paper Scanning Services jobs? Cities in California with the most Paper Scanning Services job openings:
Paper Scanning Services jobs near you

Legal Senior Onsite Service Specialist

Ricoh USA, Inc.

Los Angeles, CA • On-site

$19.61 - $24.51/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted just now

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 172 frontline employees who took The Breakroom Quiz

67th of 156 rated electronics manufacturers

Job description


Legal Senior Onsite Service Specialist
Position Profile
Provides direct, hands-on support within a legal office environment. Performs a variety of office support functions, including but not limited to:
  • Copying, production, and scanning services
  • Fax operations
  • Mail and shipping services
  • Records management support
  • Direct floor support
  • Hospitality assistance
  • Conference room setup and scheduling
  • Receptionist backup
  • Light facilities support

The Senior Legal Onsite Service Specialist must possess excellent presentation, interpersonal, and customer service skills to effectively communicate with senior-level attorneys, partners, clients, opposing counsel, vendors, staff, and other stakeholders.
This position reports directly to a Site Manager, Site Supervisor, or Assistant Site Manager.
Job Duties and Responsibilities Legal Environment Responsibilities
  • Possess the legal background necessary to understand client matter workflows, including:
    • Charging back work, supplies, and labor hours to firms and/or clients.
    • Utilizing legal technologies and software such as document management systems and cost recovery/chargeback systems (e.g., Copitrak, Equitrac).
    • Understanding legal records management processes.
    • Working with legal documents and processes, including:
      • Closing binders
      • Depositions
      • Transcripts
      • Briefs
      • Addendums
      • Court filings
      • Discovery documents
      • Judgments
    • Demonstrating knowledge of court systems and proper document delivery procedures.
  • Assist with scheduling equipment, labor, and supplies required for off-site trials.

Other Duties and Responsibilities
  • Provide professional support to executive-level users, including:
    • Legal Assistants
    • Firm Administration
    • Project Managers
    • Paralegals
    • Associates
    • Partners
  • Produce jobs and projects accurately to meet tight deadlines while maintaining professionalism and composure.
  • Operate copier equipment, high-volume copy machines, fax services, postage meters, and personal computers.
  • Utilize equipment such as:
    • Paper cutters
    • Hole drillers
    • Bindery equipment
    • Joggers
    • Tape machines
    • Stackers
    • Electric staplers
  • Handle confidential and time-sensitive documents.
  • Ensure quality and accuracy in reproduction, scanning, and project work.
  • Respond to customer inquiries and estimate project completion times.
  • Provide embedded support to specific floors or integrated practice groups.
  • Coordinate projects completed off-site.
  • Maintain billing logs and calculate charges for completed jobs.
  • Maintain operational logs and records for:
    • Tracking
    • Reporting
    • Inventory management
    • Supply ordering
  • Distribute incoming mail, packages, office supplies, and fax transmissions.
  • Deliver completed work to designated delivery locations, including locations outside the primary office.
  • Travel between office locations for pickups and deliveries as required.
  • Perform shipping and receiving duties.
  • Perform filing functions, including document purging and archiving.
  • Execute:
    • Scanning
    • File conversion
    • File naming
    • Encryption processes
  • Perform FTP (File Transfer Protocol) transfers for printing purposes.
  • Manage electronic file Table of Contents (TOC) pages.
  • Utilize OCR (Optical Character Recognition) technology to support keyword searches.
  • Format files for printing using Microsoft Office Suite and Adobe Acrobat Pro.
  • Conduct daily quality checks on convenience copiers.
  • Troubleshoot copier errors and clear paper jams.
  • Maintain daily meter and service logs.
  • Stock and organize copier supply areas.
  • Organize and maintain conference rooms and meeting spaces.
  • Assist Facilities with:
    • Box moves
    • Office moves
    • Occupant relocations
    • Light maintenance tasks
  • Perform occasional cleaning duties as needed.
  • Work overtime when necessary, including evenings, weekends, and emergency response situations.
  • Perform other duties as assigned.

Qualifications Education, Experience, and Certifications
  • High school diploma or GED required.
  • 1-2 years of related work experience required.
  • Minimum of 2 years of legal industry experience preferred.
  • Demonstrated ability to provide exceptional customer service through strong interpersonal and communication skills.
  • May require:
    • Valid driver's license with no violations.
    • Minimum auto insurance coverage in accordance with Ricoh policy.

Knowledge, Skills, and Abilities
  • Working knowledge of copier equipment and related repairs preferred.
  • Ability to utilize hardware and software solutions supporting:
    • Cost recovery
    • Document management
    • Advanced workflows
  • Knowledge of shipping and receiving procedures.
  • Basic electronics knowledge preferred.
  • Ability to work independently and adapt to changing priorities.
  • Ability to determine proper packaging methods and verify packing slip accuracy.
  • Ability to comprehend and follow mail delivery instructions.
  • Strong troubleshooting and problem-solving abilities.
  • Ability to read and understand technical manuals, parts books, and related documentation.
  • Excellent customer service and verbal communication skills.

Working Conditions, Mental and Physical Demands
  • Frequent exposure to:
    • Copier and fax machine noise
    • Toner
    • Temperature fluctuations
    • Paper cuts from handling documents and boxes
  • Exposure to varying weather conditions when traveling between buildings.
  • Potential exposure to equipment-related hazards that could result in injury or accidents.
  • Daily interaction with customers, employees, managers, and dispatch personnel, with occasional contact with vendors and repair technicians.
  • High-pressure environment due to tight deadlines and rapid turnaround expectations.
  • Physical requirements include:
    • Prolonged standing and walking
    • Bending, reaching, stretching, and climbing
    • Lifting and moving items up to 50 pounds
    • Pushing or pulling wheeled equipment up to 400 pounds
    • Walking between buildings when necessary

Disclaimer
The statements above are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, skills, efforts, or working conditions associated with the role.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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