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Orthopedic Office Manager Jobs in Somerset, NJ (NOW HIRING)

Veterinary Solut!ons Services

Veterinarian

West Orange, NJ · On-site

$120K - $160K/yr

Our Office Manager has been with us for 20+ years, and our certified techs are skilled, eager, and ... In-house urgent care, plus visiting specialists in echo, ultrasound, radiology, and orthopedic ...

Oertel Orthopedics, Inc.

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Medical Receptionist - Prosthetics & Orthotics Office

Watchung, NJ · On-site

$18/hr

Greet patients and manage check-in/check-out procedures * Maintain organized front desk operations ... Company Description Oertel Orthopedics, Inc. is a family-owned Prosthetics and Orthotics Practice ...

Oertel Orthopedics, Inc.

Be Seen First

Medical Receptionist - Prosthetics & Orthotics Office

Watchung, NJ · On-site

$18/hr

Greet patients and manage check-in/check-out procedures * Maintain organized front desk operations ... Company Description Oertel Orthopedics, Inc. is a family-owned Prosthetics and Orthotics Practice ...

Herrera Ortho LLC

Medical Assistant Scribe

Roselle Park, NJ

$18 - $23.25/hr

Responsibilities include assisting during visits, completing office notes, managing patient flow ... Herrera Ortho LLC proudly serves the Roselle Park community, delivering high-quality orthopaedic ...

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Orthopedic Office Manager information

See Somerset, NJ salary details

$26.9K

$54.4K

$81.9K

How much do orthopedic office manager jobs pay per year?

As of May 27, 2026, the average yearly pay for orthopedic office manager in Somerset, NJ is $54,387.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,300.00 and $62,300.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Orthopedic Office Manager, and why are they important?

To thrive as an Orthopedic Office Manager, you need a solid background in medical office administration, knowledge of orthopedic terminology, and ideally an associate’s or bachelor’s degree in healthcare administration. Familiarity with electronic health record (EHR) systems, medical billing software, and scheduling platforms is typically required, and certifications like Certified Medical Office Manager (CMOM) are valuable. Strong organizational skills, leadership, and effective communication help manage staff, coordinate patient flow, and resolve issues efficiently. These skills and qualifications are crucial for ensuring smooth clinic operations, regulatory compliance, and high levels of patient satisfaction.

What are some common challenges faced by an Orthopedic Office Manager, and how can they be addressed?

Orthopedic Office Managers often navigate challenges such as coordinating complex patient schedules, managing insurance authorizations, and ensuring smooth communication between physicians, staff, and patients. Balancing administrative duties with the fast-paced demands of an orthopedic practice requires strong organizational and problem-solving skills. Proactive use of practice management software, regular staff training, and clear process documentation can help overcome these challenges and keep the office running efficiently.

What does an Orthopedic Office Manager do?

An Orthopedic Office Manager oversees the daily operations of an orthopedic medical practice. Their responsibilities include managing staff, scheduling appointments, handling billing and insurance claims, ensuring compliance with healthcare regulations, and maintaining patient records. They act as a liaison between physicians, patients, and administrative staff to ensure efficient workflow and high-quality patient care. Strong organizational and communication skills are essential for this role.

What is the difference between Orthopedic Office Manager vs Medical Office Manager?

AspectOrthopedic Office ManagerMedical Office Manager
CredentialsExperience in orthopedic clinics, relevant certifications preferredGeneral healthcare management experience, certifications vary by specialty
Work EnvironmentOrthopedic clinics, hospitals, outpatient centersVarious medical specialties, clinics, hospitals
Employer & IndustryOrthopedic practices, sports medicine clinicsMultiple healthcare settings across specialties
Search & Comparison IntentUnderstanding roles in orthopedic settings, job requirementsGeneral healthcare management roles, career options

The main difference between an Orthopedic Office Manager and a Medical Office Manager lies in their specialized work environments and industry focus. Orthopedic Office Managers work specifically in orthopedic clinics or practices, often requiring knowledge of orthopedic procedures and certifications. Medical Office Managers have a broader role across various healthcare settings, managing different medical specialties. Both roles involve overseeing administrative functions, but the orthopedic role is tailored to orthopedic healthcare providers.

What are popular job titles related to Orthopedic Office Manager jobs in Somerset, NJ? For Orthopedic Office Manager jobs in Somerset, NJ, the most frequently searched job titles are:
What job categories do people searching Orthopedic Office Manager jobs in Somerset, NJ look for? The top searched job categories for Orthopedic Office Manager jobs in Somerset, NJ are:
What cities near Somerset, NJ are hiring for Orthopedic Office Manager jobs? Cities near Somerset, NJ with the most Orthopedic Office Manager job openings:
Orthopedic Office Manager jobs near you
Infographic showing various Orthopedic Office Manager job openings in Somerset, NJ as of May 2026, with employment types broken down into 83% Full Time, 13% Part Time, and 4% Contract. Highlights an 96% In-person, and 4% Remote job distribution, with an average salary of $54,387 per year, or $26.1 per hour.
Manager, Gift Administration (Based in NYC Office)

Manager, Gift Administration (Based in NYC Office)

HSS

New York, NY • On-site

$84K - $127.88K/yr

Full-time

PTO

Posted 22 days ago

Job description

How you move is why we're here. ®
Now more than ever.
Get back to what you need and love to do.
The possibilities are endless...
Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.
If this describes you then let's talk!
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.
Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.
Emp Status
Regular Full time
Work Shift
Compensation Range
The base pay scale for this position is $84,000.00 - $127,875.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.
What you will be doing
JOB DESCRIPTION
POSITION SUMMARY
The Manager, Gift Administration leads day-to-day gift processing and administration for the HSS Foundation, ensuring accurate and timely recording, receipting, documentation, and reporting of philanthropic revenue in accordance with organizational policy and regulatory requirements. This role partners with Development Operations leadership and cross-functional stakeholders to maintain strong data integrity and internal controls while continuously improving processes and service.
The Manager reports to the Director, Development Administration and directly supervises two Development Operations Associates. This position is based in the HSS NYC office and is onsite/in-office.
Note: This position may require the individual to work the week between Christmas and New Year's Day as well as will be limited in requesting vacation time at the end of the calendar year (November through January).
KEY RESPONSIBILITIES
Gift processing, receipting, and internal controls
  • Oversee all aspects of gift administration and serve as a primary resource on gift processing practices, documentation requirements, and policy interpretation for internal and external constituents.
  • Oversee gift entry and data quality, ensuring transaction accuracy and completeness for all gift types (e.g., checks, credit cards, wires/ACHs, securities, matching gifts, pledges, and online gifts as applicable).
  • Review, reconcile, and balance daily transactions, cash reports, lockbox activity (as applicable), and receipts; research and resolve discrepancies promptly.
  • Establish, document, and maintain gift processing procedures and internal controls to support audit readiness, segregation of duties, and risk mitigation.
  • Ensure gifts are coded accurately (fund/designation, appeals, solicitor/crediting, soft credits, restrictions, and tribute/memorial details) in accordance with organizational policy.
  • Facilitate the receipt of gifts, as applicable, e.g., confirm matching gifts, confirm gifts from DAFs and foundations that require certification or banking information, file gift receipts, etc.

Acknowledgements, donor communication, and stewardship support
  • Develop, maintain, and monitor the acknowledgements and receipting process to meet departmental standards for personalized and timely donor communications, including required tax language and substantiation for applicable gift types.
  • Maintain templates and business rules for acknowledgements; partner with colleagues to troubleshoot exceptions and resolve donor inquiries related to gift details, receipts, and documentation.
  • Support stewardship and donor relations needs by providing accurate gift and pledge histories, tribute notifications, and related reporting.

Data integrity, systems, and process improvement
  • Partner with the Director to establish and maintain data integrity standards and practices; monitor data hygiene and implement ongoing quality assurance routines (e.g., de-duplication, address hygiene, constituent coding consistency, and exception reports).
  • Serve as a system power user for gift administration functionality; help define requirements, test enhancements, and support upgrades/changes for fundraising systems and related tools.
  • Identify, recommend, and implement process improvements (automation, batching, standardization, documentation) to increase accuracy and throughput while improving the donor experience.
  • Create, maintain, and own Gift Administration standard operating procedures (SOPs) and job aids; lead training and ongoing adoption to ensure consistent execution and knowledge transfer.
  • Develop, maintain, and govern Monday.com boards supporting gift processing and acknowledgement production (workflows, intake, assignments, and tracking), and train staff on effective use.
  • Conduct pledge review and reminder processes quarterly (or as scheduled), ensuring appropriate documentation and follow-up.

Compliance and risk management
  • Ensure regulatory compliance with charitable gift accounting policies and reporting standards; monitor and apply IRS regulations and substantiation rules as they pertain to gift acceptance, processing, and receipting for a 501(c)(3) organization.
  • Maintain appropriate documentation for complex gifts and exceptions; escalate issues as needed and coordinate with Finance/Legal leadership where appropriate.

People leadership and training
  • Provide day-to-day leadership to assigned staff; set priorities, coach performance, and support professional development.
  • Create and maintain policies, procedures, and training materials; deliver training for new hires and cross-functional partners as needed.

EDUCATION AND EXPERIENCE
  • Bachelor's degree required.
  • 5+ years of related experience required, preferably in an academic medical center development office or other complex nonprofit environment.
  • 1-3 years of experience leading or mentoring staff and/or managing workflows is strongly preferred.
  • Preferred experience with the following systems: The Raiser's Edge 7/NXT; Luminate Online; Omatic; and banking via lockbox (as applicable).

COMPETENCIES AND PERSONAL CHARACTERISTICS
  • Demonstrated organizational and planning skills; strong follow-up and follow-through to ensure personal, team, and organizational objectives.
  • Strong written and oral communication skills to interact effectively with different departments and a diverse group of individuals.
  • Managerial experience and skills, including the ability to coach and foster professional growth.
  • Entrepreneurial spirit that embraces change; enjoys working in a dynamic, fast-paced environment.
  • Ability to exercise tact, diplomacy, and excellent judgment always.
  • Strong attention to detail and commitment to confidentiality; demonstrated ability to handle sensitive information with discretion.
  • Analytical/problem-solving skills; ability to interpret policies, identify root causes, and implement corrective actions.
  • Customer-service mindset with the ability to respond to donor and internal inquiries professionally and with urgency.

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

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