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Order Processing Assistant Jobs in Virginia (NOW HIRING)

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Warehouse Administrator

Virginia Beach, VA

$16.75 - $20/hr

Monitor order flow through warehouse dashboards and ensure timely picking, packing, and shipping * Manage the Return Merchandise Authorization (RMA) process and assist with corrective actions

BMH EQUIPMENT

Parts Analyst

Midlothian, VA · On-site

... order software. * Returns Processing: Locate the correct vendor, contact the vendor for authorizations, and create parts return paperwork in the software. * Inventory Management: Assist with ...

BRIDGESTONE HOSEPOWER LLC

Warehouse Associate

Norfolk, VA · On-site

$19 - $21/hr

... guidance. Assist customers on Bridgestone HosePower's retail counter with guidance, hose repair and order processing. Essential Duties and Responsibilities: * Shipping and receiving, including ...

Saint Luke's Hospital of Kansas City

Additionally, the Sterile Processing Technician will regularly perform testing in order to ensure ... Surgical Assistant * Completion of a Surgical Tech Program * Scrub Tech * Operating Room (OR ...

Saint Luke's Hospital System

Additionally, the Sterile Processing Technician will regularly perform testing in order to ensure ... Surgical Assistant * Completion of a Surgical Tech Program * Scrub Tech * Operating Room (OR ...

Bridgestone HosePower

Warehouse Associate

Norfolk, VA · On-site

$19 - $21/hr

... guidance. Assist customers on Bridgestone HosePower's retail counter with guidance, hose repair and order processing. Essential Duties and Responsibilities : * Shipping and receiving, including ...

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Order Processing Assistant information

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$8

$17

$27

How much do order processing assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for order processing assistant in Virginia is $17.67, according to ZipRecruiter salary data. Most workers in this role earn between $14.28 and $19.42 per hour, depending on experience, location, and employer.

What does an order processing assistant do?

An Order Processing Assistant is responsible for handling and managing customer orders within a company. This role involves entering order details into systems, verifying information for accuracy, coordinating with other departments to ensure timely fulfillment, and resolving any issues related to orders. They often communicate with customers to provide updates and answer inquiries about their orders. Attention to detail and strong organizational skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an order processing assistant?

To thrive as an Order Processing Assistant, you need strong attention to detail, organizational skills, and basic data entry abilities, often supported by a high school diploma or equivalent. Familiarity with order management systems, inventory software, and Microsoft Office Suite is typically required. Effective communication, time management, and problem-solving are essential soft skills for this role. These skills ensure accurate order fulfillment, minimize errors, and contribute to efficient workflow and customer satisfaction.

What are some common challenges faced by order processing assistants, and how can they be managed effectively?

Order Processing Assistants often encounter challenges such as managing high volumes of orders during peak seasons, handling last-minute changes or cancellations, and ensuring accurate data entry to prevent errors. Effective time management, attention to detail, and strong communication skills are essential to address these challenges. Utilizing order management software and maintaining close collaboration with sales, warehouse, and customer service teams can help streamline processes and ensure customer satisfaction.

What is the difference between Order Processing Assistant vs Customer Service Representative?

AspectOrder Processing AssistantCustomer Service Representative
Primary RoleHandles order entry, processing, and trackingAddresses customer inquiries, complaints, and support
Skills & CertificationsBasic computer skills, familiarity with order management systemsCommunication skills, problem-solving, customer service training
Work EnvironmentOffice setting, warehouse, or onlineCall centers, retail stores, or online support
Industry UsageRetail, logistics, manufacturingRetail, telecommunications, service industries

While both roles involve interacting with customers and supporting business operations, the Order Processing Assistant primarily focuses on managing and processing orders, ensuring accurate and timely fulfillment. In contrast, the Customer Service Representative handles customer inquiries, resolves issues, and provides support. Both roles require strong communication skills, but their core responsibilities differ significantly.

What are the most commonly searched types of Order Processing jobs in Virginia?

The most popular types of Order Processing jobs in Virginia are:

What are popular job titles related to Order Processing Assistant jobs in Virginia?

For Order Processing Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Order Processing Assistant jobs in Virginia look for?

The top searched job categories for Order Processing Assistant jobs in Virginia are:

What cities in Virginia are hiring for Order Processing Assistant jobs?

Cities in Virginia with the most Order Processing Assistant job openings:

Order Processing Assistant jobs near you
Infographic showing various Order Processing Assistant job openings in Virginia as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $36,750 per year, or $17.7 per hour.

Purchasing Associate, Contemplative Sciences Center (Staff Wage)

University of Virginia

Charlottesville, VA • On-site

$20 - $26/hr

Part-time

Posted 18 days ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

213th of 628 rated colleges and universities

Job description

Jobs in this group are typically responsible for managing the university's business operations, including project management, financial operations, budgeting, payroll, accounting, and financial reporting. They ensure efficient use of resources, compliance with financial regulations, and provide analysis to support strategic decision-making.
These roles are responsible for handling the purchases of goods and services, including managing vendor relationships and processing payments. Key responsibilities include product/service sourcing, supplier selection, pricing/terms negotiation, order processing, contract administration, and supplier performance management.
T he Contemplative Sciences Center (CSC) at the University of Virginia is seeking a detail-oriented and service-focused Purchasing Associate to support the Center's financial and procurement operations. This part-time position will be responsible for managing procurement transactions from approved requisition through purchase order (PO) issuance, ensuring accuracy, timeliness, and compliance with University policies and applicable regulations.
The Purchasing Associate will work closely with CSC colleagues, university procurement and finance staff, and suppliers to facilitate purchasing activities and resolve issues throughout the procurement process. The position will also provide supplier onboarding support through PaymentWorks and Paymode and assist with basic contract administration and other financial projects.
This is a part-time position working approximately 25 hours per week.
Key Responsibilities:
Procurement & Purchase Order Processing
  • Process approved purchase requisitions through the University's Workday system and convert requisitions into purchase orders.
  • Review requisitions for accuracy, including spend categories, supplier information, delivery terms, and appropriate payment methods.
  • Ensure purchase orders and travel and expense (T&E) purchases comply with University procurement policies and applicable regulations.
  • Monitor approval workflows and facilitate timely processing of requisitions and purchases requiring CSC procurement action.
  • Work with unit heads and suppliers to resolve discrepancies or obtain missing information before purchase orders are issued.
  • Communicate with suppliers regarding purchase orders, invoice requirements, anticipated fulfillment dates, and pricing.
  • Assist suppliers with procurement-related questions and onboarding through PaymentWorks and Paymode.
  • Maintain organized documentation and audit trails to support compliance, reporting, and recordkeeping.
  • Support procurement activities related to travel, lodging, catering, and other financial transactions as needed.

Contract Support
  • Review supporting documentation, such as quotes and insurance certificates, to ensure completeness and consistency with purchase order or contract information.
  • Assist CSC Finance with tracking contracts pending signature and maintaining appropriate records.
  • Support monitoring of contract expiration dates and assist with renewal and close-out activities.

Financial & Data Support
  • Maintain organized electronic records of procurement and budget-related documentation.
  • Assist the CSC Finance team with financial data projects, reporting, and other special projects.
  • Apply a data-focused approach to financial and administrative work, recognizing the importance of accurate data in supporting the Center's operations and decision-making.
  • Develop expertise in Workday Financials and University financial policies and processes.
  • Perform other duties and special projects as assigned by CSC Finance and the Chief of Staff.

Required Qualifications:
  • High School Diploma or equivalent
  • At least three years of experience in procurement, purchasing, accounts payable, or related administrative operations.
  • Familiarity with higher education or public-sector procurement practices.
  • Strong attention to detail and the ability to manage a high volume of financial transactions accurately.
  • Experience with Workday or another eProcurement or financial management platform.
  • Ability to interpret and apply procurement and financial policies and procedures.
  • Strong organizational skills and the ability to prioritize work and meet deadlines.

Preferred Qualifications:
  • Bachelor's Degree
  • Strong work ethic and commitment to meeting deadlines.
  • Proficiency with Microsoft Excel and confidence working with databases and reporting tools.
  • Excellent customer service skills and the ability to build positive working relationships with colleagues and suppliers.
  • Strong written and verbal communication skills.
  • Ability to accurately complete tasks based on verbal and written instructions.
  • Ability and willingness to learn new financial systems, software, and processes as the University continues to evolve its financial operations.
  • Experience processing financial transactions efficiently and accurately.
  • Interest in supporting the Contemplative Sciences Center's commitment to student self-governance, public service, health, and wellness

Position Compensation: $25.00-$29.00 Hourly
This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029
To apply, please submit an application online at https://jobs.virginia.edu and attach a current CV/Resume and Cover Letter. Search on requisition number: R0086369 .
Internal applicants may search and apply for jobs on the UVA Internal Careers website
The University will perform background checks on all new hires prior to employment.
MINIMUM REQUIREMENTS:
Education: High School diploma or equivalent required.
Experience: 3+ years of relevant experience required.
Licensure: None.
PHYSICAL DEMANDS:
Job requirements: None required. Proficient communicative, auditory and visual skills; Attention to detail and ability to write legibly.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .

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About University of Virginia

Sourced by ZipRecruiter

The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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