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Ophthalmology Administrator Jobs (NOW HIRING)

UC San Diego

Ophthalmic Admin. Assistant

La Jolla, CA · On-site

$18.75 - $24.50/hr

Assistant The Department of Ophthalmology comprises 45 faculty physicians and scientists, 16 ... other Tech admin duties as assigned. In addition, assist with verification of insurance ...

Phaxis

Practice Administrator - Ophthalmology

Concord, NC · On-site

$150K - $175K/yr

Practice Administrator -Ophthalmology Charlotte, NC $140K-$175K + Bonus + Full Benefits Benefits: Comprehensive benefits, 401(k) with match, generous PTO, and additional benefits. We're conducting a ...

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Ophthalmology Administrator information

What is an ophthalmology administrator?

An Ophthalmology Administrator oversees the daily operations of an ophthalmology practice or department, ensuring efficiency and compliance with healthcare regulations. They manage staff, budgeting, scheduling, and patient services while coordinating with medical professionals to maintain high-quality eye care. Their role also includes implementing policies, handling billing and insurance matters, and optimizing workflow. Strong leadership, organizational, and communication skills are essential for success in this position.

What are the typical day-to-day responsibilities of an ophthalmology administrator?

An Ophthalmology Administrator oversees daily clinic operations, manages scheduling, patient flow, and ensures compliance with healthcare regulations. They coordinate with ophthalmologists and clinical staff, handle budgeting, and address patient service issues. Additionally, they may be responsible for staff training, maintaining electronic medical records, and implementing process improvements. This role requires balancing administrative duties with proactive communication to support both patients and the clinical team.

What are the key skills and qualifications needed to thrive in an ophthalmology administrator position, and why are they important?

To excel as an Ophthalmology Administrator, you need strong organizational, leadership, and healthcare management skills, typically backed by a degree in healthcare administration or a related field. Familiarity with electronic medical record (EMR) systems, medical billing software, and compliance regulations (like HIPAA) is highly valuable. Excellent interpersonal communication, problem-solving abilities, and a keen attention to detail are important soft skills in this role. These competencies enable effective clinic operations, streamline patient care processes, and ensure regulatory compliance in a fast-paced ophthalmology environment.

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For Ophthalmology Administrator jobs, the most frequently searched job titles are:

Ophthalmology Administrator jobs near you
Infographic showing various Ophthalmology Administrator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Ophthalmic Admin. Assistant

La Jolla, CA • On-site

UC San Diego
Education • 10K+ employees
Learn more about UC San Diegoexternal

$18.75 - $24.50/hr

Other

Posted 4 days ago

Job description

#141165 Ophthalmic Admin. Assistant

The Department of Ophthalmology comprises 45 faculty physicians and scientists, 16 resident physicians, 13 postdoctoral physicians and scientists (including clinical and research), and over 200 staff members across seven divisions: Glaucoma, Retina, Cornea & Refractive Surgery, Pediatrics, Oculoplastic, Uveitis, and Neuro-Ophthalmology. Clinical services are provided at the Shiley Eye Institute, Ratner Eye Center, Perlman Medical Office, Hamilton Glaucoma and Jacobs Retina Center, Hillcrest Eye Center, and the Veterans Administration (VA) Hospital. The Department of Ophthalmology has the largest single outpatient clinic at the University of California, San Diego, with over 130,000 visits annually. Additionally, over 12,000 surgical cases are performed.

The Department of Ophthalmology is rapidly growing and seeking to expand its practice at the Shiley Eye Institute and at regional satellites, including potential acquisitions of existing practices.

Under the supervision of the Assistant Director of Ophthalmology, support the physicians and ophthalmic tech team by reading and sorting incoming messages from MyChart and the phone team so that patient messages can be responded to promptly. In addition, assist with IN Basket management for Fellows, Registry database upkeep, and other Tech admin duties as assigned. In addition, assist with verification of insurance, registration, and scheduling of optometry patients for our urgent care service. Our team members foster exceptional customer service by promptly answering and returning patient phone calls, as required to support clinical care. All tasks and responsibilities of this position will be under the direct supervision and support of the Assistant Director.

Minimum Qualifications
  • Demonstrated excellent interpersonal skills, including tact, diplomacy and flexibility in order to deal effectively with medical and ancillary staff, patients and general public.
  • Ability to set priorities, maintain composure and function efficiently under high volume, multiple demand work conditions.
  • Demonstrated experience and knowledge of clinic's scope of services and triage guidelines in order to complete triage forms based on the patient's needs/problems and on the clinic's available medical staff.
  • General knowledge about ophthalmic medications, surgical and office services. Knowledge of content and structure of medical records.
  • Knowledge of abbreviations of pharmaceuticals, most common dosage and proper spelling of the medications.
  • Demonstrated experience in screening telephone calls and directing callers to appropriate resource or to physician or staff for further screening and disposition.
  • Proven ability to maintain confidentiality and knowledge of UCSD policy and procedures regarding release of information.
  • Demonstrated knowledge of computer operations with proven data entry skills.
  • Demonstrated experience at maintaining an organized work area.
  • Working knowledge of clinical systems - Epic Enterprise preferred.
Preferred Qualifications
  • Knowledge of the standard pre-test and pre-procedure instructions which patients may receive. Distinguishes between instructions which may be provided by the doctors or staff.
  • Knowledge of specific forms and mechanism used for ordering supplies and services.
  • General knowledge of UCSD Medical Group clinical service and Medical Center services with respect to geographic location, telephone number and type of service provided.
Special Conditions
  • Must be able to work various hours and locations based on business needs.
  • Job offer is contingent upon satisfactory clearance based on Background Check results.

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