Operations Program Coordinator Jobs in Portland, OR

The Position Job Appointment: Full-Time Work Schedule: Monday - Friday, 8 am-5:00 pm. An alternate schedule may be available. Work Location: 1221 SW 4TH AVE, PORTLAND OR 97204 Benefits: Please check our benefits tab for an overview of the benefits for this position.

Union Representation: Non-represented To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements. Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to attach a resume and a cover letter

Portland City Council's office of Council Operations is actively seeking a Council Operations Administrative Coordinator (Council District Administrative Specialist). The office of Council Operations provides a range of specialized support functions that enable the Portland City Council to conduct its official functions as the legislative body for the City of Portland. The Council Operations Administrative Coordinator (Coordinator I) reports to the Council Operations Manager and plays an important role in coordinating staff across the city to execute Council operations.

The position receives general direction regarding the scope and approach to projects or assignments and is expected to operate with a high degree of independence and professional judgment to solve highly complex problems in the performance of their assigned duties. The position works closely with council offices as well as members of the administration who provide additional operational and personnel support to the City Council and Council offices. The Council Operations Administrative Coordinator can make recommendations related to council procedures and policies at the discretion of the Council Operations Manager for City Council consideration.

To do this effectively, the Coordinator must embrace core principles of diversity, governance, public process, and mutual learning in the context of government service with the Portland City Council. As Council Operations Administrative Coordinator, you will: Develop and implement broad onboarding processes and procedures for new Councilors and staff on the specifics of City Council business practices and procedures. Develop a training program for Council and staff onboarding; organize, coordinate, and implement training for City staff and volunteers on Council processes, policies, and procedures; conduct and evaluate training programs.

Provide impartial guidance to Councilors on compliance with City policies and procedures. Lead, train and support Council Operations District Administrative Specialists and other staff within Council Operations and Council Offices, ensuring operational consistency across Council Offices. Fill unanticipated service gaps to act as backup to Council District Administrative Specialists in their absence, as assigned; when acting as a backup, assist Council staff and 311 in responding to constituent inquiries, complaints, and concerns; serve as contact for constituents as assigned; prepare written responses.

Maintain calendars for the Council Operations Manager and Council Operations team; screen and process requests for the manager's time from elected officials, City staff, and the public; coordinate, arrange and confirm meetings; prepare manager's calendar for internal or external distribution; track Council meeting or Council committee commitments; communicate with staff and elected officials regarding scheduled meetings and events; produce schedules of meetings and events. Assist in preparation of program, project, or organizational unit budgets; with direction, prepare program revenue, expenditure analyses, and budget status and monitoring reports. Represent the Council Operations Manager and the office at internal and external meetings as assigned.

Cultivate, foster, and maintain positive working relationships with City Council, Council staff, the Council Clerk's Office, the City Attorney's Office, the City Administrator's Office and other City staff relevant to the position's role and responsibilities. Compile and maintain Council Operations policies, forms, and templates. Create and maintain confidential, subject, and project files; develop and monitor databases; order supplies and maintain office inventory; supervise and maintain central office files, records, and filing system; archive office files and records; monitor office equipment and various maintenance schedules; submit office facility service requests; coordinate mass mailings; make travel arrangements and track travel documents.

Questions?: Terrol Johnson Senior Recruiter terrol.johnson@portlandoregon.gov To Qualify Applicants should specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications: Knowledge and ability to learn, analyze, interpret, and explain relevant laws, regulations, ordinances, policies, and procedures. Skills to employ excellent organizational, time management, problem-solving, reporting, and collaborative skills. Ability to communicate verbally and in writing and prepare written materials distilling complex processes with the appropriate level of information for Councilors, City Leaders, and the public

Ability to take initiative to analyze complex or technical issues and problems, evaluate alternatives, and recommend policies, strategies, and effective courses of action while exercising independent judgment within established procedures and guidelines. Ability to use tact and diplomacy in dealing with sensitive, complex, and confidential issues and situations. Ability to monitor and track budgets.

Preferred Qualifications: Demonstration of experience with the following: Developing and implementing onboarding processes and procedures for use by Councilors and staff on the specifics of City Council business practices and procedures. Working independently and with a team of staff who perform similar duties. Training to lead, support and provide guidance to staff.

Organizing, coordinating, and implementing trainings for Councilor and Council staff on legislative processes, policies, and procedures. Conducting and evaluating training programs. The Recruitment Process STEP 1: Apply online between June 22, 2026, and June 29, 2026 Required Application Materials: Cover letter.

Details are key. The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification.

Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements. Resume Answer to Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran's Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date. Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments

To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement. Application Tips: Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.

Your resume should support the details described in your cover letter. How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience. E-mailed and/or faxed applications will not be accepted. Do not attach any additional documents.

Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting.

We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills. All applications must be submitted via the City's online application process. BOLI: Equal Pay for Workers: State of Oregon Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of June 29, 2026 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection

Step 3: Establishment of Eligible List: Week of July 6, 2026 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): TBD The hiring bureau will review and select candidates to interview. Please note that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations Did you know. The City of Portland has How to Apply Videos and offers How to Apply Classes once per month.

If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. An Equal Opportunity Employer