Operations Manager Jobs in Springfield, VA (NOW HIRING)

Description

The Operations Manager manages and supports a broad range of operational, financial, and administrative functions to ensure the efficient and effective operations of NCRC. The Operations Manager is the primary liaison of tenant, vendor and property manager relations, oversees daily office activities, develops and implements administrative policies and procedures, and ensures continuity of organizational operations. This role provides operational support to the Chief Finance Officer (CFO) and Chief Operations Officer (COO), including preparation and coordination of Finance Committee meetings, managing communications, documentation, and projects. This role also tracks and analyzes operational costs, monitors budgets, and collaborates across departments on institutional projects and initiatives.

This position operates within a hybrid work environment. Tuesday and Thursday are required in-office days; Wednesday in-office attendance is required when scheduled meetings or events occur. Monday and Friday are designated remote workdays. Remote work requires a reliable internet connection and a suitable workspace. This role involves prolonged periods of stationary work at a computer.

KEY RESPONSIBILITIES

Facility & Resource Management

Coordinate and resolve building maintenance issues, including key fob distribution, safety, tenant inquiries, and overall cleanliness.

Regularly review and manage inventory of office resources-space, furniture, and supplies-to support a comfortable, productive work environment.

Serve as primary liaison to the property manager.

Provide support and coordination for the Real Estate Committee.

Support to the CFO/COO

Prepare agendas, materials, and supporting documentation for Finance Committee meetings; coordinate logistics, distribute materials, and record minutes.

Track action items and follow-ups from Finance Committee and other executive-level meetings.

Draft correspondence, reports, and presentations on behalf of the CFO/COO.

Manage documentation and filing systems for Finance and Administration department records.

Support budget preparation, monitoring, and reporting activities in coordination with Finance staff.

Assist in planning, tracking, and executing special projects and initiatives led by the CFO/COO.

Serve as liaison between the Finance & Administration department and other organizational divisions.

General Administration

Compose correspondence and business documents as needed.

Coordinate monthly staff meetings and other meetings as needed.

Maintain up-to-date employee contact information and organizational charts.

Office Operations & Procedures

Develop and implement security and emergency preparedness procedures.

Promote modern, self-service, and environmentally sustainable office practices; coordinate with IT to enable self-service tools and portals.

Assess operational effectiveness on an ongoing basis; develop, implement, and update processes, workflows, and best practices.

Operational Planning & Collaboration

Partner with departments and divisions to assess present and future operational needs aligned with business and institutional goals.

Collaborate under project management frameworks on operational needs of institutional projects.

Create, execute, and monitor operational budgets in coordination with Finance.

Special Projects

Participate in and support special projects and other duties as assigned by the Finance, Operations or People and Culture departments. 

Requirements

5+ years of progressive experience in office operations, administration, or a related field; experience supporting senior leadership or finance functions strongly preferred.

Excellent written and verbal communication and interpersonal skills; ability to draft professional correspondence and reports.

Strong problem-solving and decision-making abilities with a customer-focused mindset.

Proficient in office software and productivity tools.

Experience supporting committee meetings, including agenda preparation, logistics coordination, and minutes documentation.

Demonstrated ability to manage multiple projects simultaneously with strong attention to detail.

Familiarity with financial concepts, budget monitoring, and reporting is a plus.

High degree of professionalism and discretion when handling sensitive financial and organizational information.

Ability to maintain confidentiality of employee and organizational data.

TRAVEL REQUIREMENTS

Occasional travel may be required for training, team meetings, or conferences. Travel is typically within the U.S. and is estimated at less than 5% annually.