Operations Coordinator Jobs in Springfield, OR (NOW HIRING)

Department: Ed SSET Secondary Special Education & Transition
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $19.36 - $28.75 per hour
FTE: 1.0

July 1, 2026; position open until filled

Please include a letter which describes how your skills and experience fits with the posted position.

The Disability Early Intervention Secondary Transition & Youth (DESTNY) grant management unit houses four established, preexisting research and outreach entities within the University of Oregon, College of Education: The Secondary Special Education & Transition (SSET) research unit, the Center for Human Development (CHD), which houses the University Center for Excellence in Developmental Disabilities (UCEDD), and Oregon Career Information System (OR CIS). DESTNY is devoted to generating new knowledge, assessment, prevention, and intervention. The combined expertise, access to a wealth of human, technological, and material resources, and our unyielding commitment to addressing the most challenging social problems provide us with a unique opportunity to improve the lives and outcomes of children and youth with disabilities and their families.
The general focus of research and outreach in SSET is comprised of developing research-based practices and interventions to ensure youth with disabilities succeed in fulfilling their desired adult roles, including meaningful employment, completion of postsecondary education, and living independently in the community. SSET also provides technical assistance and professional development related to secondary transition within Oregon and across the nation.

The purpose of this position is to provide comprehensive administrative and operational support for research and grant funded projects within Secondary Special Education & Transition (SSET) and the Disability Early Intervention Secondary Transition & Youth (DESTNY) grant management unit.
The Travel and Business Operations Coordinator coordinates travel, events, meetings, and day to day administrative operations; provides business and fiscal processing support; and assists faculty and project staff with research, technical assistance, and data related activities. This position will coordinate multiple priorities, working closely with faculty, staff, and campus partners to ensure effective program operations and compliance with university policies and procedures. Travel and Business Operations Coordinator uses their skills in program coordination, research support, and grant administration to support and coordinate on mission driven projects that support youth with disabilities.
The Travel and Business Operations Coordinator reports to the DESTNY Business Manager.

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate's degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Proficiency with common office and data management tools, including word processing, spreadsheets, email, and shared file systems (Word, Excel, Powerpoint, etc).
Strong organizational and time management skills, with the ability to coordinate multiple projects and deadlines simultaneously
Ability to work both independently and collaboratively, exercising sound judgment and discretion
Effective written and verbal communication skills, including the ability to communicate professionally with faculty, staff, students, partners, and the public
Ability to follow established procedures and apply university policies with attention to detail and accuracy
Ability to manage information accurately and maintain confidentiality in accordance with institutional requirements

Experience providing administrative support in a higher education, research, or public service environment
Experience coordinating travel, meetings, conferences, or training events
Experience supporting research based, grant funded, or externally funded projects
Experience with administrative and business processes such as purchasing, reimbursements, contracts, or tracking expenditures in accordance with established procedures and within sponsored project timelines and budgets.
Experience working with data collection or management tools (e.g., Qualtrics, Excel, databases, or reporting systems)
Experience working in a collaborative office environment supporting multiple stakeholders
Experience working with or supporting programs that serve diverse populations or focus on education, disability, or youth services
Knowledge of Uniform Guidance Laws, rules, regulations, and institution policies and procedures for compliance with federally funded projects.
Knowledge of the Individuals with Disabilities Education Act (IDEA), American Disabilities Act (ADA), Office of Special Education Programs, and Rehabilitation Services Administration, and policies.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.