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Operations Administrative Assistant Jobs in Rochester, NH

Daisy - Portsmouth

Operations Coordinator

Portsmouth, NH · On-site

$35 - $40/hr

Manage administrative tasks related to the Daisy Care membership/service plan program * Process ... Answer phones, emails, and general inquiries, directing them appropriately * Assist with vendor and ...

Daisy Co.

Operations Coordinator

Portsmouth, NH · On-site

$35 - $40/hr

... administrative tasks related to the Daisy Care membership/service plan program • Process ... • Assist with vendor and supplier coordination as needed • Support office organization ...

Nubble Site Solutions

Admin Assistant

York, ME · On-site

$18 - $23/hr

Our office culture is extremely important to us and our administrative team implements and ensures ... Internal Operations Manager Expected Hours: Monday through Friday, 7am to 4pm Duties & Expectations ...

Nubble Site Solutions

Admin Assistant

York, ME · On-site

$0.18 - $0.23/hr

Our office culture is extremely important to us and our administrative team implements and ensures ... Internal Operations Manager Expected Hours: Monday through Friday, 7am to 4pm Duties & Expectations ...

Aston Carter

Administrative Clerk

Kennebunk, ME · On-site

$20/hr

Answer phones and assist customers and visitors as needed. * Support the Office Manager with daily operational tasks. Essential Skills * Prior administrative, clerical, invoicing, billing ...

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Operations Administrative Assistant information

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How much do operations administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for operations administrative assistant in Rochester, NH is $22.83, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.71 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What job categories do people searching Operations Administrative Assistant jobs in Rochester, NH look for?

The top searched job categories for Operations Administrative Assistant jobs in Rochester, NH are:

What cities near Rochester, NH are hiring for Operations Administrative Assistant jobs?

Cities near Rochester, NH with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Tax Administrative Assistant I (seasonal)

Portsmouth, NH • On-site

Baker Newman Noyes LLC
Accounting Services • 201 - 500 employees
Learn more about Baker Newman Noyes LLCexternal

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

Job description

About Us

Baker Newman Noyes (BNN) is a top 100 tax, assurance, and advisory firm in the U.S. and holds a Best of Accounting™ recognition for superior client service. BNN was founded to create opportunity for our employees, clients, and communities. We provide expert accounting and advisory services across several industries. With offices in Maine, Massachusetts, and New Hampshire, BNN has a reputation for teamwork, collaboration, and client excellence throughout New England and beyond. BNN’s culture champions career advancement, mentorship, community involvement, and exceptionally responsive client service.

About the Position

If you're looking for an opportunity to build operational expertise, learn new technologies, and contribute to a high-performing tax team, Baker Newman Noyes offers an exciting environment for growth and development.

The Tax Operations Assistant I plays an important role in supporting the successful delivery of tax services by assisting with workflow administration, tax return processing, client communications, and operational support activities. This position helps ensure tax returns and related deliverables move efficiently through the tax process while providing a high level of service to both internal and external clients.

As the Tax Operations function continues to evolve through increased use of technology, automation, and workflow tools, this role will contribute to a more integrated, client-focused, and technology-enabled service model. The ideal candidate is highly organized, detail-oriented, customer-service focused, and comfortable learning new systems and processes in a dynamic professional services environment.

This role is part-time, with a seasonal increase in hours. Employees are expected to work 40+ hours per week from September 1 to April 20, and 20-25 hours per week during the off-season.

Competencies and Position Requirements

Tax Operations & Workflow Support

  • Support the processing, tracking, and delivery of tax returns, extensions, estimates, and related client deliverables.
  • Monitor workflow assignments and due dates to support timely completion of tax engagements.
  • Assist with routing, tracking, and managing work within firm workflow and document management systems.
  • Support annual tax operations projects, including database maintenance, engagement administration, and client communications.
  • Maintain accurate records and documentation within firm applications and databases.
  • Assist with tax return assembly, delivery, and distribution activities.

Client Service & Communication

  • Serve as a professional point of contact for clients by responding to routine inquiries and requests.
  • Communicate with clients regarding tax return delivery, signatures, missing documents, and other administrative matters as directed.
  • Support client onboarding and information-gathering activities.
  • Demonstrate a responsive, professional, and client-focused approach to all interactions.

Technology & Process Support

  • Utilize tax operations technology, workflow systems, and automation tools to support efficient service delivery.
  • Assist with document organization, tracking, and validation activities.
  • Identify workflow issues or process concerns and escalate appropriately.
  • Support process improvement efforts by providing feedback on operational efficiencies and technology utilization.

Team Support

  • Collaborate with tax professionals and fellow Tax Operations team members to meet deadlines and client commitments.
  • Maintain confidentiality of sensitive client and firm information.
  • Assist with special projects and other duties as assigned.

Qualifications

Education and Experience

  • Associate degree in Business Administration, Accounting, Finance, or related field preferred; equivalent experience considered.
  • Previous administrative, client service, operations support, or professional services experience preferred.
  • Experience in accounting, tax, financial services, legal, or other professional services environments is a plus.

Technical Skills

  • Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
  • Ability to learn and utilize workflow systems, document management platforms, and tax-related technology.
  • Experience with software such as CCH ProSystem fx or CCH Axcess, CaseWare, GoFileRoom, or similar applications is helpful but not required.

Core Competencies

  • Strong customer service orientation.
  • Excellent organizational and time-management skills.
  • Attention to detail and commitment to accuracy.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities in a deadline-driven environment.
  • Ability to work independently while collaborating effectively with a team.
  • Willingness to learn new processes, technologies, and responsibilities.

Work Environment

  • Ability to work extensive overtime in March, April, September and October (including weekends and holidays)
  • Ability to perform under time pressures and deadlines
  • Ability to work a flexible schedule based on business needs
  • Supportive and collaborative culture

BNN strongly believes in maintaining a healthy balance between work and personal life. We support this through a variety of benefits, including:

  • 20 days paid time off, 5 sick days, 11 paid holidays
    • (accrual calculated based on percentage of standard)
  • 6-week paid parental leave
  • Health, Dental, Pet, Vision, Disability and Life Insurances
  • 401(k) Plan with company match
  • Profit Sharing Plan
  • Business-casual office environment

Baker Newman Noyes is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity and expression, national origin, age, disability, genetic information, veteran status, marital status, or any other protected characteristic under applicable law.