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Operations Administrative Assistant Jobs in Fallbrook, CA

T-Solutions, Inc.

Administrative Assistant

San Diego, CA · On-site

$19 - $25.75/hr

Career Opportunity We are seeking an Administrative Assistant to support the Port Engineer Program ... Three or more years of administrative, program support, or operations support experience ...

Ogletree Deakins

Administrative Assistant

San Diego, CA · On-site

$28 - $33/hr

Job Summary The Administrative Assistant provides various levels of support to the local office ... Further they partner with numerous departments to ensure smooth operation of the office. Tasks vary ...

Jackson Lewis P.C.

Administrative Assistant

San Diego, CA · On-site

$28 - $33/hr

Job Summary The Administrative Assistant provides various levels of support to the local office ... Further they partner with numerous departments to ensure smooth operation of the office. Tasks vary ...

Jackson Lewis P.C.

Administrative Assistant

San Diego, CA · On-site

$28 - $33/hr

Job Summary The Administrative Assistant provides various levels of support to the local office ... Further they partner with numerous departments to ensure smooth operation of the office. Tasks vary ...

Mary's Tack and Feed

ADMINISTRATIVE ASSISTANT

Del Mar, CA · On-site

$20/hr

Mary's Tack & Feed - Del Mar, CA Mary's Tack & Feed is seeking a highly organized, detail-oriented Administrative Assistant to help keep our busy retail operation running smoothly. This is a dynamic ...

Hire Talent

Administrative Assistant: IV

San Clemente, CA · On-site

$19.25 - $25.75/hr

Administrative Assistant: IV Job Location: San Clemente, CA Hybrid (M-T onsite and Fridays remote ... Provides administrative and operational support to the Operations & Engineering (O&E) Supervisor ...

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Showing results 21-40

All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Fallbrook, CA

Operations Administrative Assistant information

See Fallbrook, CA salary details

$14

$24

$39

How much do operations administrative assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for operations administrative assistant in Fallbrook, CA is $24.45, according to ZipRecruiter salary data. Most workers in this role earn between $19.13 and $26.44 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Fallbrook, CA? For Operations Administrative Assistant jobs in Fallbrook, CA, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Fallbrook, CA look for? The top searched job categories for Operations Administrative Assistant jobs in Fallbrook, CA are:
What cities near Fallbrook, CA are hiring for Operations Administrative Assistant jobs? Cities near Fallbrook, CA with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Fallbrook, CA as of August 2026, with employment types broken down into 79% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,863 per year, or $24.5 per hour.

Administrative Assistant

T-Solutions, Inc.

San Diego, CA • On-site

$19 - $25.75/hr

Other

Posted 13 days ago

Job description

Overview
T-Solutions: Your Preferred Partner for Global Services and Innovative Solutions
At T-Solutions, we pride ourselves on being the company of choice for those seeking top-tier global services and innovative solutions. Our team comprises highly qualified and uniquely skilled professionals dedicated to delivering services with integrity. We are committed to excellence, enriching our clients, employees, and communities.
Who We Are
T-Solutions is a woman-owned, veteran-owned business based in Chesapeake, Virginia. We specialize in creating exceptional, responsive solutions to complex challenges for our global clients in government contracting. As an innovative and agile provider, we offer specialized technical solutions and a unique set of capabilities that support mission-critical operations and decision-making. Our expertise spans defense, security, maintenance engineering, logistics, and business transformation, ensuring our customers' success in today's dynamic environment. We align our core competencies with our customers' current and future needs, continually adapting emerging and proven technologies to enhance their capabilities.
Career Opportunity
We are seeking an Administrative Assistant to support the Port Engineer Program and its leadership team across multiple Fleet Concentration Areas. This role serves as a key administrative resource, coordinating program documentation, reporting, training records, communications, and compliance-related activities to support the successful execution of Navy maintenance and readiness operations.
Essential Duties and Responsibilities:
  • Provide administrative and program support to the Port Engineers (PEs), Navy Senior PEs, Local Senior PEs (LSPEs), Assistant Program Managers (APMs), and Combat Systems PEs (CSPEs) across supported Fleet Concentration Areas, including San Diego, Pearl Harbor, Everett, and other locations as directed.
  • Maintain accurate and current program records, trackers, databases, and spreadsheets, including CMAV lock letters, CFOM reports, PB4M reports, training records, professional development report cards, ship status, contact lists, and other program documentation.
  • Support contractual and program compliance by tracking recurring deliverables, monitoring submission timeliness, maintaining auditable records, identifying discrepancies, and coordinating follow-up with LSPEs, APMs, PEs, and program personnel.
  • Prepare and distribute recurring PE training progress, compliance, and professional development reports to support management review, program oversight, and reporting requirements.
  • Prepare, process, and track purchase requisitions and coordinate vendor support for approved program needs, including materials, supplies, coveralls, business cards, and related administrative items.
  • Support onboarding of new PEs and maintain communication with government and contractor personnel regarding leave schedules, contact updates, coverage planning, and program requirements.
  • Coordinate meetings and events, including calendar invitations, briefing materials, presentation review, meeting minutes, action item tracking, and follow-up communications.
  • Support PE Training Symposium planning and execution, including administrative coordination, documentation, action item tracking, on-site support in San Diego, Yearbook support, and related program initiatives.
  • Create, edit, and maintain naval correspondence, directives, status reports, trip reports, briefing slides, file structures, spreadsheets, contact lists, and other administrative products supporting PE Program operations.
  • Prepare no-cost travel orders for appropriate review, coordination, and signature; coordinate monthly PE wall chart printing and related status communications.
  • Collaborate with LSPEs, APMs, office support staff, government personnel, and contractor personnel to streamline communications, administrative processes, reporting requirements, and program objectives.
  • Perform additional administrative duties and special projects as required to support command mission requirements and APM direction.

Travel:
  • This position may require limited travel to supported Fleet Concentration Areas.

Education, Knowledge, Experience, Skills, and Abilities Required:
  • High school diploma or equivalent required; associate's degree preferred. Additional relevant experience may be considered in lieu of preferred educational qualifications.
  • Three or more years of administrative, program support, or operations support experience, preferably in a DoW, Navy, government contracting, maintenance, or logistics program environment.
  • Familiarity with Navy maintenance, material readiness, reporting, or administrative systems; ability to retrieve, organize, maintain, and update program data and reports.
  • Experience developing, maintaining, and controlling documentation, trackers, spreadsheets, records, file structures, and data management systems supporting DoW or government programs.
  • Experience tracking recurring deliverables, monitoring submission timeliness, identifying discrepancies, maintaining accurate records, and coordinating follow-up actions for management review or compliance purposes.
  • Experience maintaining training records, tracking course or certification completion, and preparing recurring training progress, compliance, or professional development reports.
  • Familiarity with purchase requisition processes, supply procurement support, vendor coordination, and administrative purchasing documentation.
  • Experience preparing, routing, proofreading, and coordinating formal correspondence, reports, briefing materials, meeting minutes, action items, and other communications for senior-level stakeholders.
  • Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; ability to maintain spreadsheets, trackers, file structures, and basic databases.
  • Strong organizational, follow-up, and time-management skills with the ability to manage multiple priorities, deadlines, projects, and recurring reporting requirements independently.
  • Excellent written and verbal communication skills, strong attention to detail, and the ability to ensure accuracy, completeness, and quality of administrative products and program data.
  • Ability to exercise discretion, professionalism, and sound judgment when supporting senior military, government civilian, contractor, vendor, and program personnel.
  • Working knowledge of Naval administrative and correspondence policies, instructions, and standard office procedures preferred.

Security Requirements:
  • Active DoW Secret security clearance is highly desired; however, candidates eligible to obtain and maintain a DoW Secret security clearance will be considered. The selected candidate will receive a contingent offer if they do not hold an active clearance. A start date will be established once an Final Secret clearance is granted.
  • Must be a U.S. citizen.
  • Must possess a valid Driver's License.
  • Must have reliable transportation to and from various work locations.
  • Must maintain the capability to communicate with their supervisor or manager when not in the office. This includes using your equipment and services for business-related purposes. The compensation for this position includes incidental costs for work-related usage of your personal devices.

Physical Requirements:
  • Sitting for long periods of time, standing, walking, crouching, and kneeling.
  • Reaching, handling, and using equipment, keyboards, and mobile devices.
  • Lifting boxes (files and supplies) up to 20 lbs.

T-Solutions is proud to be an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
T-Solutions is proud to be a Veteran-Friendly Employer. T-Solutions does not discriminate against qualified applicants because of their status as a protected veteran or their relationship or association with a protected veteran. This includes spouses and other family members.
In compliance with California's Equal Pay for Equal Work Act, the minimum salary for this position is $65,000 per year and a maximum salary of $80,000 per year. Minimum salary is not inclusive of any applicable benefits, bonuses or performance spot awards. T-Solutions, Inc. considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.

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