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Operations Administrative Assistant Jobs in Addison, IL

HonorVet Technologies

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

Chicago, IL, 60637 (Onsite) Duration: 6 Months Job Summary We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support to an organizational ...

New

Theoris

Administrative Assistant

Chicago, IL · On-site

$28 - $36/hr

Seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced environment. This role requires strong organization, proactive ...

Cna

Administrative Assistant II

Chicago, IL · Hybrid

$35K - $65K/yr

Under general supervision performs complex administrative support on day to day operational matters ... May assist management in special projects. May attend meetings, seminars etc. and records notes or ...

New

Chicago Public Schools

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

The Administrative Assistant serves as a key operational liaison between OAH management, hearing officers, Board administrators, attorneys, union representatives, and committees to facilitate ...

Labor Solutions, LLC

Be Seen First

Administrative Assistant

Lake Zurich, IL · On-site

$23/hr

Administrative Assistant Location: Lake Zurich, IL Schedule: Monday - Friday, 6:30 AM - 3:00 PM Pay ... operations running smoothly. Key Responsibilities * Provide administrative support to plant ...

Addison Group

Administrative Assistant

Chicago, IL · On-site

$22 - $25/hr

... operations in a collaborative office environment. The Administrative Assistant provides ... administrative support including ensuring documents, records, and transactions are organized and ...

CNA

Administrative Assistant II

Chicago, IL · On-site

$35K - $65K/yr

Under general supervision performs complex administrative support on day to day operational matters ... May assist management in special projects. May attend meetings, seminars etc. and records notes or ...

Bath Concepts

Administrative Assistant

Libertyville, IL · On-site

$17.50 - $23.50/hr

Administrative Assistant for Rosenbach Freight The Administrative Assistant for Rosenbach Freight ... freight operations. This role plays a critical part in managing and maintaining Driver ...

CNA

Administrative Assistant II

Chicago, IL · On-site

$35K - $65K/yr

Under general supervision performs complex administrative support on day to day operational matters ... May assist management in special projects. May attend meetings, seminars etc. and records notes or ...

TOPS Products

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

TOPS is seeking a highly organized, proactive, and resourceful part time Administrative Assistant ... Manage office operations, including filing, photocopying, shipping, shredding coordination, and ...

topsproducts

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

TOPS is seeking a highly organized, proactive, and resourceful part time Administrative Assistant ... Manage office operations, including filing, photocopying, shipping, shredding coordination, and ...

topsproducts

Administrative Assistant

Naperville, IL

$25 - $35/hr

TOPS is seeking a highly organized, proactive, and resourceful part time Administrative Assistant ... Manage office operations, including filing, photocopying, shipping, shredding coordination, and ...

TOPS Products

Administrative Assistant

Naperville, IL · On-site

$25 - $35/hr

TOPS is seeking a highly organized, proactive, and resourceful part time Administrative Assistant ... Manage office operations, including filing, photocopying, shipping, shredding coordination, and ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Addison, IL

Operations Administrative Assistant information

See Addison, IL salary details

$13

$23

$37

How much do operations administrative assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for operations administrative assistant in Addison, IL is $23.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $25.29 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Addison, IL?

For Operations Administrative Assistant jobs in Addison, IL, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Addison, IL look for?

The top searched job categories for Operations Administrative Assistant jobs in Addison, IL are:

What cities near Addison, IL are hiring for Operations Administrative Assistant jobs?

Cities near Addison, IL with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

Administrative Assistant

Talent Software Services

Chicago, IL • On-site

$18.50 - $25/hr

Other

Re-posted 11 days ago

Job description

Title: Administrative Assistant
Contract duration: 6 months
Extension likelihood: yes
Possibility of conversion to FTE: yes
Working hours: 8:30am-5pm CT
Office location: 320 S Canal St, Chicago IL
Role Mandate
The team is seeking an experienced Administrative Assistant providing high-level support to Commercial Banking Relationship Managers and Portfolio Managers, ensuring seamless day-to-day operations for a national sales team. Serving as a maternity leave backfill, this role manages meeting coordination, travel arrangements, expense reporting, and invoice processing while maintaining strong partnerships with bankers and stakeholders, handling multiple priorities, and delivering reliable administrative support in a fast-paced banking environment.
Team Structure
The Administrative Assistant will be part of a broader team of approximately 30 administrative professionals, with day-to-day support aligned to a smaller team of five. In this role, the individual will provide dedicated support to approximately 6-7 Relationship Managers and Portfolio Managers, partnering closely with stakeholders to coordinate administrative activities, manage priorities, and ensure efficient operations across the Commercial Banking team.
Role Responsibilities
  • Provide high-level administrative support to large fast paced teams.
  • Manage complex calendars, schedule meetings, and coordinate logistics.
  • Plan and support team meetings, events, and departmental activities.
  • Prepare reports, presentations, correspondence, and other business documents.
  • Process invoices, expense reports, and budget-related activities.
  • Coordinate travel arrangements and associated logistics.
  • Maintain organized records, filing systems, and administrative processes.
  • Responsible for client data and report generation in Salesforce.
  • Act as a liaison with internal teams, external vendors, and business partners.
  • Support office operations, including onboarding, workspace coordination, and supply management.
Must Have Skills
  • Priority: Must be able to adhere to the schedule of 5x per week in office 8:30am-5pm CT
  • 4 years of administrative or executive support experience.
  • Postsecondary education (doesn't need to be relevant)
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Strong problem-solving and critical thinking abilities.
  • Ability to manage multiple priorities and work independently.
  • Proven ability to build effective relationships with a wide range of stakeholders.
Nice to Have Skills
  • Relevant postsecondary
  • Experience supporting senior executives or multiple leaders in a large corporate environment.
  • Previous experience in banking, financial services, or a highly regulated industry
  • Advanced Microsoft Office skills, including PowerPoint, Excel, Outlook, Teams, and Word.
  • Experience coordinating large meetings, events, town halls, or leadership offsites.
  • Knowledge of Workday, Concur, SAP, ServiceNow, or similar corporate systems.
  • Ability to manage competing priorities and remain calm under tight deadlines.

Interviews
1 round, virtual, 45 minutes with HM and team member.
Join us in Chicago, a vibrant city known for its architectural marvels, diverse culture, and dynamic business environment. This role offers a unique opportunity to work in a bustling urban center with endless opportunities for professional and personal growth.

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