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Operations Administrative Assistant Jobs in Addison, IL

CWF Restoration

Administrative Assistant

Elmhurst, IL · On-site

$40K - $55K/yr

If you thrive in a fast-paced and dynamic environment and enjoy supporting the smooth operation of an organization, then we invite you to apply for the Administrative Assistant position at CWF ...

Diverzify Pro, LLC

Administrative Assistant

Itasca, IL · On-site

$17.50 - $23.50/hr

Provide administrative support to ensure efficient operation of the office. * Answer and direct phone calls in a polite and professional manner. * Assist in organizing and scheduling appointments ...

Addison Group

Administrative Assistant

Chicago, IL · On-site

$22 - $25/hr

Job Title : Administrative Assistant Industry: Healthcare Location: Northside of Chicago, IL ... This role is ideal for someone who enjoys keeping operations organized, managing multiple ...

The LaSalle Group

Administrative Assistant

Wood Dale, IL · On-site

$25 - $30/hr

As the Administrative Assistant , you'll support executive leadership, keep day-to-day office operations running smoothly and help coordinate everything from meetings and travel to company events. If ...

Diverzify

Administrative Assistant

Itasca, IL · On-site

$17.50 - $23.50/hr

Provide administrative support to ensure efficient operation of the office. * Answer and direct phone calls in a polite and professional manner. * Assist in organizing and scheduling appointments ...

Diverzify

Administrative Assistant

Itasca, IL · On-site

$17.50 - $23.50/hr

Provide administrative support to ensure efficient operation of the office. * Answer and direct phone calls in a polite and professional manner. * Assist in organizing and scheduling appointments ...

The LaSalle Group

Administrative Assistant

Wood Dale, IL · On-site

$25 - $30/hr

As the Administrative Assistant , you'll support executive leadership, keep day-to-day office operations running smoothly and help coordinate everything from meetings and travel to company events. If ...

Frontline Source Group

Administrative Assistant

Chicago, IL

$18.50 - $25/hr

Company Profile National Nonprofit Organization Administrative Assistant Role Support the daily administrative operations of the Foundation. Serve as a first point of contact by phone, email, and in ...

Diverzify

Administrative Assistant

Itasca, IL · On-site

$17.50 - $23.50/hr

Provide administrative support to ensure efficient operation of the office. * Answer and direct phone calls in a polite and professional manner. * Assist in organizing and scheduling appointments ...

The Larko Group

Administrative Assistant

Chicago, IL · On-site

$18.50 - $25/hr

This role provides administrative and operational support and works closely with the broader ... Ideal Experience * 2-4 years of experience in an administrative assistant, office coordinator ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Addison, IL

Operations Administrative Assistant information

See Addison, IL salary details

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$37

How much do operations administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for operations administrative assistant in Addison, IL is $23.37, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $25.29 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Addison, IL?

For Operations Administrative Assistant jobs in Addison, IL, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Addison, IL look for?

The top searched job categories for Operations Administrative Assistant jobs in Addison, IL are:

What cities near Addison, IL are hiring for Operations Administrative Assistant jobs?

Cities near Addison, IL with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you

School Operations & Administrative Coordinator

Montessori Kids Universe of Bannockburn

Bannockburn, IL • On-site

$20 - $24/hr

Full-time

Medical, Retirement, PTO

Posted 4 days ago

Key responsibilities

  • Support the overall day-to-day operations of the school, including managing supplies, organizing materials, and coordinating repairs and maintenance.

  • Assist with administrative tasks such as answering phone calls, supporting enrollment processes, maintaining records, and ensuring compliance with licensing requirements.

  • Build positive relationships with families, staff, and vendors, and support a welcoming and organized school environment.

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Employee discounts
  • Health insurance
  • Paid time off

Position Overview
Montessori Kids Universe of Bannockburn is seeking a highly organized, dependable, and proactive School Operations & Administrative Coordinator to support the daily operations of our school.
This position plays an important role in keeping the school organized, welcoming, compliant, and running smoothly. The ideal candidate enjoys working in a fast-paced childcare environment, is comfortable balancing administrative and hands-on operational responsibilities, and works well with children, families, teachers, leadership, vendors, and other members of the school community.
This is a hands-on role that requires flexibility, strong follow-through, attention to detail, and the ability to manage multiple priorities throughout the day.
Key Responsibilities

School Operations
  • Support the overall day-to-day operations of the school.
  • Order food, snacks, classroom materials, office supplies, and other school necessities.
  • Receive deliveries, organize supplies, and ensure materials are properly stored and distributed.
  • Assist with snack preparation and other kitchen responsibilities as needed.
  • Maintain kitchen organization, including dishwashing, cleaning, and putting away supplies.
  • Monitor inventory levels and proactively reorder supplies before they run out.
  • Coordinate and follow up on repairs and maintenance needs.
  • Perform basic miscellaneous repairs or coordinate appropriate vendors when needed.
  • Help ensure school equipment and facilities remain safe, functional, and properly maintained.
  • Assist with seasonal decorating, school events, and preparation for holidays and special activities.
  • Help maintain an organized, clean, professional, and welcoming school environment.
Administrative Support
  • Answer incoming phone calls and assist families and prospective families professionally and warmly.
  • Support school leadership with general administrative responsibilities.
  • Follow up with prospective families after school tours.
  • Assist with enrollment paperwork and family onboarding.
  • Help ensure child files are complete, organized, and maintained according to licensing requirements.
  • Track outstanding forms and follow up with families as needed.
  • Assist with staff files, school records, documentation, and other compliance-related administrative tasks.
  • Maintain strong organization of school documents and operational records.
  • Assist with scheduling vendors, appointments, deliveries, and other operational needs.
Family & Staff Support
  • Build positive and professional relationships with enrolled families.
  • Work closely with teachers and school leadership to support classroom and operational needs.
  • Communicate respectfully and professionally with families, staff, vendors, and visitors.
  • Help welcome and onboard new families into the MKU community.
  • Provide assistance throughout the school as operational needs arise.
  • Be comfortable interacting with young children and helping create a warm, positive school environment.
Licensing & Compliance Support
  • Assist school leadership in maintaining compliance with Illinois childcare licensing requirements and school policies.
  • Help ensure required documents, records, supplies, postings, and operational items are maintained appropriately.
  • Support preparation for licensing visits, inspections, audits, and other compliance reviews.
  • Identify operational or facility concerns and promptly communicate them to school leadership.
  • Maintain confidentiality regarding children, families, employees, and school information.
Qualifications
  • Previous administrative, office management, childcare, school, or operations experience preferred.
  • Experience working in a childcare, preschool, Montessori, educational, or family-focused environment strongly preferred.
  • Must be highly organized and able to multitask and prioritize competing responsibilities throughout the day.
  • Strong attention to detail and follow-through.
  • Comfortable working closely with children, families, teachers, and school leadership.
  • Must genuinely enjoy being around young children and contributing to a positive school environment.
  • Strong verbal and written communication skills.
  • Professional, friendly, dependable, and solutions-oriented.
  • Comfortable performing both administrative duties and hands-on operational tasks.
  • Ability to work independently while also functioning as part of a collaborative team.
  • Comfortable learning and using school management, communication, and office software.
  • Must be able to meet all Illinois childcare licensing requirements, including successfully completing required background checks and fingerprinting.
  • Director-qualified under Illinois childcare licensing standards preferred.
  • Knowledge of Illinois childcare licensing requirements, including Rule 407 standards, is a plus.
Ideal Candidate
The ideal candidate is someone who notices what needs to be done and takes initiative to complete it. This person can move comfortably between answering a parent phone call, helping organize a child’s enrollment file, receiving a food delivery, following up with a repair vendor, assisting with classroom supplies, and preparing the school for an upcoming event.
Successful candidates will be organized, adaptable, resourceful, approachable, and comfortable working in the dynamic environment of an early childhood school.
Physical & Work Environment Requirements
This position involves a combination of office work and active responsibilities throughout the school. Candidates should be comfortable walking throughout the building, lifting and organizing supplies, assisting with deliveries, performing light kitchen and operational duties, and working around young children throughout the day.
About Montessori Kids Universe of Bannockburn
Montessori Kids Universe of Bannockburn provides a nurturing, engaging educational environment focused on Montessori principles, independence, exploration, and whole-child development. Our team works collaboratively to provide families with a safe, welcoming, organized, and high-quality early childhood experience.