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Operations Administration Jobs in California (NOW HIRING)

Xxaler Inc

Administation

San Diego, CA · On-site

$25 - $30/hr

Position Summary The Administration / Office Manager is responsible for managing day-to-day office ... Oversee daily office operations: reception, mail, office supplies, facilities, and vendor ...

Prosum Inc.

Sales Operations Coordinator

Santa Clara, CA · On-site

$80K - $90K/yr

Operations & Administration * Establishes and maintains organized systems for sales files, contracts, and reports in accordance with Company standards. * Analyzes and reports on progress, issues ...

EōS Fitness

Director, HR Operations

San Diego, CA · On-site

$125K - $150K/yr

Lead and develop a growing team currently including HR systems, operations administration, and shared support resources, with a strong focus on coaching, accountability and career growth. * Own and ...

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Operations Administration information

What is operations administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

How does an operations administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

What are the key skills and qualifications needed to thrive as an operations administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

Is operations administration a high paying job?

Operations administration roles can offer competitive salaries, especially with experience, certifications, and in larger organizations. Salaries vary based on industry, location, and level of responsibility, but they generally provide a stable income with opportunities for advancement.

What are 5 careers in operations administration?

Five careers in operations administration include operations manager, supply chain coordinator, office administrator, project coordinator, and facilities manager. These roles involve overseeing daily business functions, managing resources, and improving efficiency, often requiring skills in organization, communication, and use of management software. They are common in various industries such as manufacturing, healthcare, and retail.

What does an operations administrator do?

An operations administrator manages daily business functions, coordinates workflows, and ensures efficient operations within an organization. They handle tasks such as scheduling, record-keeping, and communication between departments, often using tools like spreadsheets and management software. Strong organizational and communication skills are essential for this role.

What are the most commonly searched types of Operations Administration jobs in California?

The most popular types of Operations Administration jobs in California are:

What cities in California are hiring for Operations Administration jobs?

Cities in California with the most Operations Administration job openings:

Operations Administration jobs near you
Infographic showing various Operations Administration job openings in California as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 9% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Fund Administration, Operations Analyst

Forge Global

San Francisco, CA • Hybrid

$65K - $75K/yr

Full-time

Posted 10 days ago

Job description

The Role:  

A critical role on a central team at Forge, the Fund Administration Operations Analyst's primary function would be to support all areas of Fund Administration on the Forge platform, taking holistic ownership of the fund lifecycle process.

Success in this role would require being adaptable to an evolving workplace, eager and willing to learn and determined to add value through high-quality work and thoughtful insights.

Location: This role requires 2-3 days a week in office in San Francisco, CA.

Responsibilities:

  • Develop a thorough understanding of workflows and existing processes to identify areas of improvement
  • Work cross-functionally with Forge's internal teams, including Marketplace Operations, Sales, Legal, Compliance and Product.
  • Gain a deep knowledge of the operational needs and high-level objectives of each project.
  • Conduct detailed analysis and valuation of secondary market securities.
  • Execute liquidity distributions, ensuring accurate allocation and client satisfaction.
  • Support tax reporting processes to ensure compliance with applicable deadlines.
  • Perform data validation and quality checks on financial inputs to ensure accuracy; supporting integrity across reporting systems.
  • Respond to client inquiries including trade, tax, reporting, and valuations.
  • Maintain comprehensive, up-to-date internal documentation.
  • Ability to identify key areas where there is opportunity to automate or improve workflows.

Requirements:

  • 1-2 years of prior experience in a professional setting - operations, consulting, finance, accounting, fund management and/or law experience is ideal
  • Superior critical thinking skills and demonstrated success working in an entrepreneurial environment is ideal.
  • Excellent attention to detail and verbal/written communication skills.
  • Comfort performing in fast, high-pressure situations
  • Desire to create efficient, scalable and efficient process workflows from scratch
  • Comfortable approaching issues at both a detailed and high level

For residents of San Francisco, CA the annual salary range for this role is $65,000 - $75,000+ annual bonus. Final offers may vary from the amount listed based on geography, candidate experience and expertise, bonus, and other factors

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