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Operations Administration Jobs in California (NOW HIRING)

Essc

Director, Operations Administration

Ontario, CA · On-site

$101K/yr

The Director Operations Administration is responsible for leading the administrative and operational support functions that directly support Autism Services Clinical Services. This role centers ...

Essc

Director, Operations Administration

Pasadena, CA · On-site

$101K/yr

The Director Operations Administration is responsible for leading the administrative and operational support functions that directly support Autism Services Clinical Services. This role centers ...

Construction Worldwide

CA

$120K - $250K/yr

Knowledge of contractor and subcontractor negotiations, construction contract law, and operations administration. * Experience within the state of California preferred but not required. All ...

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Operations Administration information

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

How does an Operations Administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

Is operations administrator an entry-level job?

An operations administrator role is often considered entry-level or early-career, but requirements vary by company. Typically, it requires basic administrative skills, familiarity with office software, and some organizational experience; advanced roles may require additional experience or certifications. Entry-level positions provide opportunities to develop skills in process management, communication, and problem-solving within an operational environment.

Is operations a high paying job?

Operations administration jobs can offer competitive salaries, especially with experience and certifications. Salaries vary based on industry, location, and level of responsibility, but they are generally considered mid- to high-range positions within organizations.

What is the highest paying administrative job?

The highest paying administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Chief Operating Officer (COO), which can offer six-figure salaries. These roles typically require extensive experience, strategic skills, and often a background in management or business administration.

What are the key skills and qualifications needed to thrive as an Operations Administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is Operations Administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

What do operations administrators do?

Operations administrators manage and coordinate daily business activities to ensure efficiency and smooth operations. They handle tasks such as scheduling, record-keeping, process improvement, and communication between departments, often using tools like spreadsheets and enterprise software. Strong organizational and problem-solving skills are essential for this role.
What are the most commonly searched types of Operations Administration jobs in California? The most popular types of Operations Administration jobs in California are:
What are popular job titles related to Operations Administration jobs in California? For Operations Administration jobs in California, the most frequently searched job titles are:
What job categories do people searching Operations Administration jobs in California look for? The top searched job categories for Operations Administration jobs in California are:
What cities in California are hiring for Operations Administration jobs? Cities in California with the most Operations Administration job openings:
Operations Administration jobs near you
Director, Operations Administration

Director, Operations Administration

Essc

Ontario, CA • On-site

$101K/yr

Full-time

Posted 22 days ago

Key responsibilities

  • Leads the delivery of administrative and operational support for Autism Services associates to enable consistent service delivery.

  • Supervises and supports individual contributors and managers that support clinical operations by setting priorities, clarifying expectations, and ensuring high quality execution of administrative and operational work.

  • Serves as the primary owner of administrative and operational issue resolution by analyzing root causes, making decisions, and ensuring timely, effective resolution of complex or cross functional challenges.

Job description

Easterseals Southern California transforms lives every day. For over a century, Easterseals has championed inclusion and independence-delivering essential services like early childhood programs, autism services, employment and independent living support to more than 29,000 people each year. Through advocacy and education, we break barriers and create opportunities for the one-in-four Americans with disabilities.

Starting salary $101,000+ DOE.

OVERVIEW OF POSITION:

The Director Operations Administration is responsible for leading the administrative and operational support functions that directly support Autism Services Clinical Services. This role centers associates as its primary customers, ensuring that administrative processes, systems, and operational support reduce burden, increase efficiency, and function reliably at scale. In all responsibilities, the position demonstrates a strong commitment to ESSC's mission and values by supporting a high-quality, person-centered service environment.

ESSENTIAL FUNCTIONS:

  • Leads the delivery of administrative and operational support for Autism Services associates, enabling consistent service delivery.
  • Supervises and supports individual contributors and managers that support clinical operations, setting priorities, clarifying expectations, and ensuring high quality execution of administrative and operational work.
  • Serves as the primary owner of administrative and operational issue resolution, analyzing root causes, making decisions, and ensuring timely, effective resolution of complex or cross functional challenges.
  • Acts as a central connector across functions, facilitating information flow, reducing operational friction, and ensuring coordination without shifting administrative responsibility back to clinical leaders.
  • Translates service line priorities and leadership direction into clear operational plans, timelines, and guidance, ensuring initiatives move from decision to execution smoothly.
  • Leads the development, drafting, and rollout of operational policies, guidelines, memorandums, and administrative documentation, ensuring materials are clear, practical, and aligned with how work is performed.
  • Owns and coordinates communication and plans for service line initiatives, ensuring leader communications are timely, consistent, and structured to support understanding, adoption, and execution by associates.
  • Provides direct operations management and administrative support to the Clinical Operations team, including preparation, prioritization, alignment, and tracking of operational commitments.
  • Uses operational data, stakeholder feedback, and observation to identify inefficiencies, improve administrative systems, and continuously strengthen how operational support is delivered.
  • Performs other duties as assigned.

EDUCATION:

  • Bachelor's degree in business administration, healthcare administration, public administration, operations, or a related field required. Master's degree preferred.
  • Project management coursework or certification preferred.

EXPERIENCE:

  • Minimum of seven (7) years of progressive experience in administrative, operational, or service line support roles within healthcare, behavioral health, human services, or a similarly complex, regulated environment.
  • Minimum of three (3) years' experience leading and supporting operational or administrative teams, including direct supervision of individual contributors and/or managers.
  • Proven experience managing day to day administrative execution, resolving operational issues, and supporting service delivery in multi-site or distributed service models.
  • Experience coordinating operational initiatives, rollouts, or change efforts, including development of operational documentation, communication planning, and follow through to support adoption.
  • Experience preparing and using operational data, reports, and performance metrics to inform leadership decision making and monitor departmental or service line performance.
  • Experience working closely with senior leaders to support execution, alignment, and operational follow through, serving as a trusted operational and administrative partner

EXEPECTED NUMBER OF DIRECT REPORTS: Up to 8; expected to manage leadership associates

KNOWLEDGE, SKILLS, ABILITIES:

  • Demonstrated ability to lead administrative and operational functions that support service delivery in complex, multi-site healthcare or human services environments.
  • Strong operational judgment and problem-solving skills, with the ability to analyze issues, identify root causes, and implement practical, timely solutions
  • Proven ability to supervise, support, and develop staff, including individual contributors and managers, by setting clear priorities, expectations, and accountability.
  • Ability to translate leadership direction into clear operational plans, guidance, and communications, ensuring initiatives are understood, adopted, and executed effectively.
  • Experience preparing and interpreting operational data, reports, and performance metrics, with the ability to synthesize information and communicate insights to support leadership decision making.
  • Ability to build effective working relationships across functions and levels, serving as a connector who reduces friction and supports alignment across teams.
  • High level of organization, discretion, and professionalism, with the ability to manage competing priorities, protect sensitive information, and support senior leaders effectively.
  • Strong interest and commitment to working in multi-cultural settings
  • Able to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements.
  • Ability to travel throughout Southern California with reliable transportation, maintain driving record in compliance with Transportation Safety Standards; must have and maintain proper auto insurance and vehicle registration.
  • Ability to pass post-offer medical examination.
  • Must pass all drug testing required by ESSC.

PHYSICAL REQUIREMENTS IN ACCORDANCE WITH ADA:

  • Carrying/Lifting:

Occasional / 0-10 lbs.

  • Standing:

Occasional / Up to 3 hours per day.

  • Sitting:

Constant / Up to 8 hours per day.

  • Walking:

Occasional / Up to 3 hours per day.

  • Travel:

Up to 50 % of time.

  • Repetitive Motion/Activity:

Keyboard activity, telephone use, writing.

  • Visual Acuity:

Ability to view computer monitor and read newsprint.

  • Environmental Exposure:

Regularly duties do or do not involve exposure to blood, body fluids, or tissues; but employment may require performing unplanned tasks that do involve such exposure.

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