ZipRecruiter

Log In

1

Operations Administration Manager Jobs in Santa Rosa, CA

Sperber Landscape Companies

Branch Manager

Petaluma, CA · On-site

$115K - $140K/yr

We are seeking an experienced and dynamic Branch Manager to oversee the operations and growth of ... Bachelor's degree in business administration, Management, or a related field. * Proven experience ...

CVNL

Executive Director

Healdsburg, CA · On-site

... management, community engagement\/outreach, staff supervision, operations\/administration, and Board relations. In partnership with the Board of Directors, the ED will be responsible for setting ...

previous page

Showing results 41-60

All JobsOperations Administration JobsOperations Administration Manager JobsOperations Administration Manager Jobs in Santa Rosa, CA

Operations Administration Manager information

See Santa Rosa, CA salary details

$33.9K

$69.4K

$129.6K

How much do operations administration manager jobs pay per year?

As of Aug 23, 2026, the average yearly pay for operations administration manager in Santa Rosa, CA is $69,379.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,800.00 and $84,700.00 per year, depending on experience, location, and employer.

What does an operations administration manager do?

An Operations Administration Manager oversees the administrative and operational functions of an organization to ensure efficiency and compliance with company policies. They coordinate between different departments, manage administrative staff, and implement procedures that streamline workflows. Their responsibilities often include budgeting, reporting, and supporting senior management in strategic planning. This role is crucial for maintaining smooth day-to-day operations and supporting organizational goals.

What are the key skills and qualifications needed to thrive as an operations administration manager, and why are they important?

To thrive as an Operations Administration Manager, you need strong organizational, analytical, and leadership skills, often supported by a degree in business administration or a related field. Familiarity with ERP systems, project management tools, and proficiency in Microsoft Office Suite are typically required, along with certifications such as PMP or Six Sigma being advantageous. Exceptional communication, problem-solving abilities, and adaptability are crucial soft skills for collaborating with cross-functional teams and managing change. These competencies ensure efficient operations, effective process improvements, and the achievement of organizational goals.

What are some common challenges faced by operations administration managers, and how can they overcome them?

Operations Administration Managers often navigate challenges such as streamlining processes across departments, balancing resource allocation, and adapting to rapidly changing business priorities. To overcome these hurdles, effective communication with cross-functional teams, implementing robust workflow systems, and staying proactive in identifying potential bottlenecks are crucial. Building strong relationships with both leadership and frontline staff also helps ensure alignment and fosters a collaborative environment for continuous improvement.

What is the difference between Operations Administration Manager vs Operations Supervisor?

AspectOperations Administration ManagerOperations Supervisor
CredentialsBachelor's degree in Business, Management, or related field; certifications like PMP or Six Sigma beneficialHigh school diploma or associate degree; relevant certifications optional
Work EnvironmentOffice setting, overseeing multiple departments or teamsOn-site, direct supervision of operational staff
Employer & Industry UsageCommon in corporate, manufacturing, and logistics sectorsFound in retail, manufacturing, and service industries
Search & Comparison IntentUnderstanding managerial roles, responsibilities, and qualificationsLooking for supervisory duties, daily operations management

The Operations Administration Manager typically holds a higher-level, strategic role overseeing multiple teams and processes, requiring more advanced credentials. The Operations Supervisor focuses on direct supervision of staff and daily operational tasks. Both roles are essential in operational management but differ in scope and responsibilities.

How much is an operations administration manager paid?

The average salary for an operations administration manager typically ranges from $60,000 to $100,000 annually, depending on experience, industry, and location. Salaries may also include benefits such as bonuses, health insurance, and retirement plans, and the role often requires strong organizational and leadership skills.

Is operations administration manager a high paying job?

Operations Administration Managers typically earn salaries that are above average for administrative roles, with pay varying based on industry, experience, and location. They often receive additional benefits and may have opportunities for bonuses or incentives, reflecting the managerial level of the position.

What cities near Santa Rosa, CA are hiring for Operations Administration Manager jobs?

Cities near Santa Rosa, CA with the most Operations Administration Manager job openings:

Operations Administration Manager jobs near you
Infographic showing various Operations Administration Manager job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 78% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $69,379 per year, or $33.4 per hour.

Finance & Administrative Specialist

Portola Systems Inc.

Santa Rosa, CA • On-site

$80K/yr

Full-time

Re-posted 8 days ago

Job description

Portola Systems is a managed service provider serving SMB and public-sector clients across the San Francisco Bay Area. We are seeking a detail-oriented, collaborative Finance & Administrative Specialist to support our finance and administrative operations. Reporting to the Finance Manager, this role is responsible for day-to-day bookkeeping, contract administration, payroll, benefits coordination, and related administrative functions. This is a high-precision, task-focused role best suited for a well-organized professional who thrives in a collaborative support environment.

This is a hybrid remote and on-site position based in Sonoma County. On-site presence is preferred; however, 100% remote arrangements will be considered for qualified candidates. Only currently considering candidates in California and Oregon. 

Compensation:

$70,000 - $80,000 yearly


Responsibilities:

Accounts Receivable & Billing

  • Generate daily hardware/software invoices in QuickBooks Online (QBO) and the Professional Services Automation & Billing System (PSA).
  • Prepare and release monthly recurring service and project billing.
  • Track customer deposits and ensure timely, accurate revenue recognition.
  • Reconcile PSA and QBO to confirm billing accuracy and timing.

Contract Administration

  • Monitor contract expirations, discounts, and renewals.
  • Coordinate with Sales and Service teams for client onboarding and compliance documents such as Certificates of Insurance (COIs).

Accounts Payable

  • Provide backup support to AP Clerk by preparing weekly AP runs and resolving vendor inquiries, tracking credit-line usage, and ensuring proper approvals.

Payroll & HR Support

  • Verify timesheets and process bi-weekly payroll, including certified payroll.
  • Coordinate health, dental, HSA, 401(k), and other benefit enrollments and changes.
  • Assist with onboarding/offboarding, personnel records, and responding to HR-related questions.

Month-End & Compliance

  • Assist with monthly close and state/local tax filings.
  • Support preparation of 1099s and year-end audit documentation.

Administrative Operations

  • Manage calendars and trackers for contract renewals, licenses, and benefits.
  • Respond to internal HR requests promptly.
  • Support document control, reporting, and improvement initiatives directed by the Finance Manager and Accounting Manager.

Qualifications:

Education/Training

  • Completion of a Bookkeeper Certificate Program (e.g., SRJC Bookkeeper Certificate Program) or an Associate’s degree in Accounting, Finance, or a related field.

Experience

  • 5+  years in accounting support roles desired.
  • 1+ years in a professional services environment is a plus.
  • Management experience a plus.
  • Management of insurance and bonding policies.
  • Hands-on use of QuickBooks Online (QBO) and a Professional Services Automation & Billing System.
  • Payroll and basic HR/benefits administration for teams under 30 employees.
  • Experience with customer contracts and administrative compliance tracking.

Skills

  • Proficient in Microsoft Office, especially Excel, Outlook, and Teams.
  • Strong task and time management skills with a high degree of accuracy.
  • Clear written and verbal communication skills across teams.
  • Ability to manage confidential financial and personnel information with discretion.

Preferred Attributes

  • Prior experience in IT services or a managed service provider setting.
  • Knowledge of California HR/payroll requirements.
  • Familiarity with audit support and regulatory filings (e.g., sales tax, e-waste).

About Company

Portola Systems is a Sonoma County-based managed IT services provider supporting SMBs and public-sector clients throughout the Bay Area. Since 1994, we’ve delivered secure, scalable technology solutions with a focus on long-term partnerships. Our mission is to help clients work smarter with reliable, personalized support. Clients describe us as “brilliant engineers with outstanding support” and praise our “can-do, here-to-help approach.” We value integrity, responsiveness, and teamwork. With under 30 team members, we blend the deep expertise of a larger firm with the agility and care of a boutique provider. We foster a collaborative, growth-minded culture where people feel trusted and empowered. Joining Portola means being part of a tight-knit team that thrives on solving complex challenges and delivering excellence to the communities and businesses we serve.