Operations Administration Assistant Jobs in Toronto, ON

At Rimkus, our Built Environment Solutions team combines global reach with local expertise to shape the future of the built environment. Our engineers, architects, and technical specialists deliver innovative solutions that prioritize sustainability, resiliency, and long-term value. From design to operations, we help clients reduce risk, extend asset life, and cut costs—while making a real impact on how communities live and work. Joining Rimkus means being part of a forward-thinking team that’s solving today’s challenges and building tomorrow’s possibilities. 

Overview:

We are seeking a Junior to Intermediate Civil Engineering Technologist to join our team in Toronto, Ontario. This role is suited for candidates with practical, hands-on experience in Civil 3D design, including grading and drainage, and prior involvement in site development and/or municipal roadway projects.

You will work on a variety of projects including pavement rehabilitation, parking lot expansions, roadway improvements, and municipal infrastructure upgrades, with involvement across the full project lifecycle from design and drafting through to construction support and field coordination.

This position includes a combination of office and field responsibilities, and the successful candidate will be expected to attend project sites as required.

Our team offers a collaborative environment where individuals are expected to contribute to project delivery, build practical technical skills, take on increasing responsibility, and develop into more advanced design and coordination roles over time.

The Salary Range for this position is $51,800 - $77,800 and is dependent on education, experience, location and certifications/licensure.

Key Responsibilities

Design & Technical Delivery

• Assist in the preparation of engineering designs, drawings, specifications, cost estimates, and tender documents for civil infrastructure and asphalt pavement projects
• Develop grading, servicing, and roadway drawings using AutoCAD Civil 3D
• Convert preliminary concepts and markups into detailed design drawings and tender-ready packages
• Interpret survey and topographic data to develop practical grading and drainage solutions
• Support the design of parking lot rehabilitation and expansions, roadway reconstruction and intersection improvements, and sidewalks, curbs, and accessibility features
• Assist in pavement condition assessments, preparing tender documents and technical reporting

Project Coordination & Administration

• Assist Project Managers and Practice Leaders with monitoring and updating project scope, quantities, budgets, and schedules
• Coordinate with internal team members and subconsultants to meet project schedules and deliverables
• Assist in preparing municipal submissions and coordinating with approval authorities
• Coordinate with clients and contractors for Pre-Tender, Pre-Construction, and Close-Out meetings
• Maintain organized project documentation and ensure timely and accurate deliverables

Field Coordination & Site Work

• Conduct site visits, inspections, and field reviews for ongoing construction projects
• Perform periodic site observations, review contractor submissions, and prepare field observation reports
• Liaise with clients, contractors, and project stakeholders throughout project execution

Qualifications & Experience

Education

• Diploma or degree in Civil Engineering Technology or a related field
• Progress toward CET (OACETT) or similar designation is considered an asset
• Additional coursework or training in Civil 3D, grading design, or municipal engineering is an asset.

Experience

• 1–3 years of experience in civil/site development, pavement, or municipal infrastructure projects
• Hands-on experience in Civil 3D design, including grading, drainage, and site layout development
• Exposure to parking lot rehabilitation, Construction Field testing, roadway improvements, or site servicing projects is an asset
• Experience supporting projects through design, tendering, and construction phases is an asset
• Experience with construction site coordination or contract administration is an asset

Technical Skills

• Proficiency in AutoCAD, Civil 3D, including:
• Surface modeling (TIN surfaces, breaklines)
• Feature lines and grading workflows
• Basic roadway tools (alignments and profiles)
• Working knowledge of grading, drainage, and site servicing principles
• Familiarity with Ontario standards, including OPSS, OPSD, and Ontario Traffic Manual (OTM) is an assert but not required
• Ability to interpret engineering drawings, specifications, and contract documents
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)

Core Competencies

• Organization & Multitasking: Capable of managing multiple priorities in a fast-paced environment.
• Communication: Excellent verbal and written communication with internal and client teams.
• Problem Solving: Analytical thinker with the ability to resolve project issues proactively.
• Teamwork: Collaborates effectively across disciplines and departments.
• Attention to Detail: Maintains accuracy and completeness in documentation.
• Accountability: Takes ownership of assigned tasks and follows through to completion.
• Adaptability: Flexible and responsive to changing project needs and priorities.
• Safety & Quality Focus: Demonstrates commitment to a safe and compliant work environment.

Additional Requirements

• A valid driver’s license and access to a reliable vehicle for travel to project sites as required.
• Eligible to work in controlled or high-security environments (as applicable).
• Ability to obtain site access clearances (e.g., Controlled Goods, background checks).

What We Offer

• Competitive compensation and benefits package.
• Opportunity to work on diverse and impactful engineering projects.
• A supportive, team-based environment focused on collaboration and innovation.
• Professional development and career growth within a national engineering firm.

At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions. We are an equal-opportunity employer. Accommodation is available for applicants selected for an interview. 

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT. 

Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference! 

Rimkus works with a limited number of approved recruiting partners. All agency submissions must be made through our designated submission process. Unsolicited resumes will not be recognized.