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Operations Administration Assistant Jobs in Toronto, ON

HPI Canada

Operations & Office Coordinator

Mississauga, ON · On-site

CA$52K - CA$58K/yr

... * Assist in workflow improvements and operational efficiency initiatives. Qualifications & Skills * Experience: 2-4 years of experience in office administration, operations coordination, customer ...

The Fedcap Group

Operations Manager

Hamilton, ON

CA$82K - CA$100K/yr

Oversee Administrative Specialists, Operations Assistants, and Office Management staff, ensuring ... Lead internal procurement administration, ensuring purchasing processes comply with organizational ...

New

Fedcap

Operations Manager

Hamilton, ON · On-site

CA$82K - CA$100K/yr

Oversee Administrative Specialists, Operations Assistants, and Office Management staff, ensuring ... Lead internal procurement administration, ensuring purchasing processes comply with organizational ...

New

Easterseals

Operations Manager

Hamilton, ON · On-site

CA$82K - CA$100K/yr

Oversee Administrative Specialists, Operations Assistants, and Office Management staff, ensuring ... Lead internal procurement administration, ensuring purchasing processes comply with organizational ...

New

The Fedcap Group

Operations Manager

Hamilton, ON

CA$82K - CA$100K/yr

Oversee Administrative Specialists, Operations Assistants, and Office Management staff, ensuring ... Lead internal procurement administration, ensuring purchasing processes comply with organizational ...

New

The Fedcap Group

Operations Manager

Hamilton, ON · On-site

CA$82K - CA$100K/yr

Oversee Administrative Specialists, Operations Assistants, and Office Management staff, ensuring ... Lead internal procurement administration, ensuring purchasing processes comply with organizational ...

New

Kia America

Operations Specialist

Mississauga, ON

... * Assist with KGSIS administration * Global Diagnostic System (KDS) support, including loaners * Support special tools program (SST) as required, including orders and inventory control * Other ...

Allied

Assistant Property Manager, Retail

Toronto, ON · On-site

... and operational administration. You will play a key role in maintaining a high-quality tenant and ... Finance: * Assist in the preparation of annual operating and capital budgets for the retail ...

Omers

Property Operations Coordinator

Toronto, ON

CA$60K - CA$70K/yr

... Administration and Property Management * Assist in processing Tenant Allowances along with ... Strong understanding of commercial real estate operations * A team player mindset and display ...

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All JobsOperations Administration JobsOperations Administration Assistant JobsOperations Administration Assistant Jobs in Toronto, ON

Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What are the most commonly searched types of Operations Administration jobs in Toronto, ON? The most popular types of Operations Administration jobs in Toronto, ON are:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Toronto, ON as of July 2026, with employment types broken down into 79% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Deals Administration Coordinator

Royal LePage Pinnacle Real Estate

Oakville, ON

CA$18.50 - CA$21.50/hr

Full-time

Re-posted 9 days ago

Job description

Deals Administration Coordinator

Royal LePage Pinnacle Real Estate is growing, and we're looking for an experienced Deals Administration Coordinator to join our team full-time.

If you're highly organized, detail-oriented, and thrive in a fast-paced real estate environment, we'd love to hear from you.

Position Details

  • Position: Full-Time Deals Administration Coordinator
  • Location: Royal LePage Pinnacle Real Estate, Oakville, ON
  • Start Date: Immediate

About the Role

As our Deals Administration Coordinator, you'll play a vital role in supporting our agents and ensuring every transaction is processed efficiently, accurately, and in full compliance with brokerage and regulatory requirements.

You'll work closely with our Broker of Record, management team, and sales representatives to keep transactions moving smoothly from firm to close while delivering exceptional support every step of the way.

Responsibilities

  • Review and process transaction files from firm to close.
  • Ensure all deal files are complete, accurate, and RECO-compliant.
  • Follow up with agents regarding outstanding documentation and deadlines.
  • Maintain organized digital transaction files and brokerage records.
  • Prepare files for commission processing.
  • Assist with listing paperwork, amendments, waivers, and related documentation.
  • Coordinate with lawyers, mortgage professionals, and cooperating brokerages when required.
  • Provide administrative support to the Broker of Record and management team.
  • Respond to agent inquiries regarding transaction procedures and documentation.
  • Assist with additional brokerage administration as needed.

Qualifications

  • Previous real estate brokerage administration experience is preferred.
  • Strong understanding of Ontario real estate transaction processes.
  • Experience with transaction management software (Lone Wolf/Back Office) is considered an asset.
  • Familiarity with TRREB MLS and listing procedures is an asset.
  • Excellent organizational and time management skills.
  • Exceptional attention to detail and accuracy.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Outlook, Word, and Excel.
  • Ability to work independently while contributing to a collaborative team environment.

What We're Looking For

  • A proactive, self-motivated professional.
  • Outstanding organizational and multitasking abilities.
  • Strong problem-solving skills.
  • Ability to prioritize competing deadlines in a fast-paced environment.
  • A positive attitude and commitment to delivering exceptional service to our agents.

Why Join Royal LePage Pinnacle?

At Royal LePage Pinnacle, we're building more than a brokerage—we're creating an environment where agents and staff have the systems, technology, and support they need to succeed. You'll become part of a collaborative, forward-thinking team that values professionalism, innovation, and operational excellence.

Please include details of your previous real estate brokerage experience, along with any transaction management systems or software platforms you have worked with.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.