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Operations Administration Assistant Jobs in Virginia

HMP Properties

Executive Assistant

Williamsburg, VA · On-site

$25 - $28/hr

Payroll & HR Support: Assist with benefits administration Assist with onboarding and offboarding ... Confidentiality, Filing Skills, Administrative Operations, Time Management, File Systems, Attention ...

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Operations Administration Assistant information

How does an Operations Administration Assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an Operations Administration Assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What are Operations Administration Assistants?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

What cities in Virginia are hiring for Operations Administration Assistant jobs? Cities in Virginia with the most Operations Administration Assistant job openings:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Virginia as of May 2026, with employment types broken down into 1% As Needed, 89% Full Time, 7% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Operations coordinator

Realign Your Mind Counseling Services

Richmond, VA

$23 - $25/hr

Full-time

Medical, PTO

Posted 13 days ago

Job description

Benefits:
  • Employee discounts
  • Health insurance
  • Paid time off


About Realign
Realign is a holistic mental health and wellness practice dedicated to helping individuals realign their mind, body, and spirit. We integrate traditional counseling with innovative healing modalities including sound healing, hypnotherapy, and integrative wellness practices. Our mission is to create transformational healing experiences rooted in authenticity, alignment, and clinical excellence.

Position Overview
The Operations Coordinator plays a key role in supporting the day-to-day administrative, operational, and strategic functions of Realign. This position ensures smooth internal operations, supports staff and leadership, and contributes to organizational growth through coordination, communication, and process development.
Key Responsibilities

Operations & Administration
  • Coordinate and oversee daily office operations to ensure efficiency and organization
  • Support the Office Administrator and Billing Specialist
  • Provide back up support to answer and manage incoming phone calls and emails in a professional and timely manner
  • Assist with the creation of Standard Operating Procedures (SOPs)
  • Maintain organized systems for documentation and internal processes
  • Assist with payroll prep
  • Help maintain compliance with client records
Marketing & Growth Support
  • Take an active role in marketing engagement, including coordination and execution support
  • Support leadership (Nicole and Jenine) with partnership development efforts
  • Help coordinate partnership-related logistics and follow-ups
Qualifications
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Experience with administrative operations, HR support, or office coordination
  • Familiarity with billing processes (preferred)
  • Ability to create and maintain structured systems and documentation
  • Proficiency with spreadsheets and digital tools (Google Workspace, etc.)
  • Ability to work independently while collaborating with a team
Key competencies
  • Attention to detail
  • Initiative and problem-solving
  • Professional communication
  • Time management and prioritization
  • Adaptability in a growing organization