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Operations Admin Assistant Jobs in Phoenix, AZ (NOW HIRING)

Squadron RPO

Legal Administrative Assistant

Tempe, AZ · On-site

Work in tandem with the entire administrative team, aiding in seamless communication and operations. Act as an alternate for the other Admin Assistant when needed. Security and Confidentiality:

pressed

Retail Shift Lead - Fashion Square

Scottsdale, AZ · On-site

$17 - $19/hr

Inventory & Admin * Assist with inventory organization and restocking. * Share guest feedback and operational insights with the General Manager. * Ensure compliance with all company policies and ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in Phoenix, AZ

Operations Admin Assistant information

See Phoenix, AZ salary details

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How much do operations admin assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for operations admin assistant in Phoenix, AZ is $22.99, according to ZipRecruiter salary data. Most workers in this role earn between $17.98 and $24.86 per hour, depending on experience, location, and employer.

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What are popular job titles related to Operations Admin Assistant jobs in Phoenix, AZ? For Operations Admin Assistant jobs in Phoenix, AZ, the most frequently searched job titles are:
What job categories do people searching Operations Admin Assistant jobs in Phoenix, AZ look for? The top searched job categories for Operations Admin Assistant jobs in Phoenix, AZ are:
What cities near Phoenix, AZ are hiring for Operations Admin Assistant jobs? Cities near Phoenix, AZ with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Phoenix, AZ as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,825 per year, or $23 per hour.

People Operations and Benefits Administrator

Great Hearts Academies

Phoenix, AZ • On-site

$20.50/hr

Full-time

Posted 6 days ago

Job description

JOB SPECIFICATION
POSITION:
People Operations & Benefits Administrator
DEPARTMENT:
People Team
LOCATION:
Hybrid (Great Hearts America Home Office - Phoenix)
REPORTS TO:
Director of People Operations
EEO CLASSIFICATION:
FLSA STATUS:
Non-Exempt, Hourly (approximately $20.50/hour)
Position Summary
The People Operations & Benefits Administrator provides practical, high-quality administrative support to the HR, Benefits, and People Operations teams. This role helps keep shared inboxes, calendars, documentation, SharePoint resources, employee records, and team logistics organized and moving. The ideal candidate is service-oriented, detail-focused, discreet, and able to juggle competing priorities with good judgment and follow-through.
Essential Duties & Responsibilities
HR & Benefits Support (Approximately 50%)
  • Monitor shared HR and Benefits inboxes; respond to routine questions and route more complex items to the appropriate team member.

  • Provide first-level support for employee questions about benefits, leave programs, employment documentation, policies, and HR processes.

  • Support employee communications related to benefits and People Team initiatives.

  • Maintain accurate employee records and electronic personnel files.

  • Assist with HR audits, reporting, and compliance-related administrative tasks.

  • Handle employee information and sensitive records with discretion and confidentiality.

People Operations Support (Approximately 50%)
  • Support onboarding, personnel changes, data entry, document management, and related People Operations workflows.

  • Maintain organized electronic file storage, retention, and SharePoint resources for the People Team.

  • Conduct data audits to help ensure employee records are accurate and complete.

  • Assist with employee and manager inquiries related to People Team systems and processes.

  • Coordinate travel arrangements, expense submissions, scheduling, and administrative logistics.

  • Support special projects and department initiatives as assigned.

Team Administration & Coordination
  • Manage calendars and coordinate meetings for People Team leaders, primarily HR/Benefits leadership as needed.

  • Schedule meetings, prepare materials, and support event logistics.

  • Take meeting notes and track follow-up items.

  • Maintain and organize HR and People Team SharePoint sites and resources.

  • Provide general administrative support to the HR, Benefits, and People Operations teams.

Qualifications, Competencies & Strengths
Education: Associate degree or higher preferred.
Experience: 1-3 years of experience in administrative support, human resources, benefits support, or a related field preferred.
Special Skills:
  • Excellent customer service, communication, and follow-through.

  • Strong organization, attention to detail, and time management skills.

  • Ability to manage multiple priorities with minimal daily supervision.

  • Proficiency with Microsoft Outlook, Excel, Word, Teams, and SharePoint.

  • Ability to learn new systems and processes quickly.

  • Sound judgment and demonstrated ability to maintain confidentiality.

Additional Requirements
  • Must be able to pass required background and fingerprint screenings.

  • Frequent computer, phone, and video conferencing use expected.

  • Requires sitting, standing, reaching, bending, and repetitive hand movements.

  • May occasionally lift or move materials weighing up to 15 pounds.

  • Occasional local travel may be required.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.
Travel required: May need to travel locally for training and professional development opportunities.
This description reflects management's assignment of essential functions. It does not exclude or restrict the tasks that may be assigned.
Great Hearts Academies is an Equal Opportunity Employer.

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