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Operations Admin Assistant Jobs in Virginia (NOW HIRING)

philaymca

The Operations Administrator is expected to manage the administrative operations of the Branch as ... Represent the YMCA in community meetings and events * Assist in processing of bi-weekly payroll and ...

philaymca

The Operations Administrator is expected to manage the administrative operations of the Branch as ... Represent the YMCA in community meetings and events * Assist in processing of bi-weekly payroll and ...

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All JobsOperations Admin JobsOperations Admin Assistant JobsOperations Admin Assistant Jobs in Virginia

Operations Admin Assistant information

See Virginia salary details

$13

$23

$36

How much do operations admin assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for operations admin assistant in Virginia is $23.13, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.00 per hour, depending on experience, location, and employer.

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What is the salary of an operations assistant?

The salary of an operations assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Benefits and work environment also influence overall compensation.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the highest salaries among administrative support roles.

What are the key skills and qualifications needed to thrive as an Operations Admin Assistant, and why are they important?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What are Operations Admin Assistants?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What does an operations administrative assistant do?

An operations administrative assistant supports daily business functions by managing schedules, handling correspondence, maintaining records, and coordinating communication between departments. They often use office software like Microsoft Office and may assist with inventory, data entry, and basic bookkeeping to ensure smooth operations.

How much do admin assistants get paid?

The average salary for an operations admin assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher wages. Benefits and additional compensation vary by employer and region.

What are some common challenges an Operations Admin Assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What are popular job titles related to Operations Admin Assistant jobs in Virginia? For Operations Admin Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Operations Admin Assistant jobs in Virginia look for? The top searched job categories for Operations Admin Assistant jobs in Virginia are:
What cities in Virginia are hiring for Operations Admin Assistant jobs? Cities in Virginia with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Virginia as of July 2026, with employment types broken down into 80% Full Time, 10% Temporary, and 10% Contract. Highlights an 90% In-person, and 10% Remote job distribution, with an average salary of $48,111 per year, or $23.1 per hour.

Operations Administrator - Part Time

philaymca

Other

Posted 15 days ago

Job description

The Operations Administrator is expected to manage the administrative operations of the Branch as well as oversee the administrative functions including staff hiring, orientation, staff scheduling support, branch event scheduling management, risk management, and other operational duties as required; ensure processes and procedures comply with policies; ensure proper internal controls. Develop positive relationships with staff, members, community agencies, and organizations through excellent communication and customer service. 

Some rewards for joining our team: 

  • Free YMCA membership - access to all branches! 
  • Flexible work schedule
  • Sweet discount on child care and summer camp programs
  • Planning for your future? Ask us how we do it at the Y- it's awesome!

What is needed for this job:

  • Strong problem-solving orientation and the ability to work effectively as part of a cross-functional team
  • Data entry skills with a focus on completeness, efficiency & accuracy
  • Excellent customer service background and commitment to creating an outstanding member experience
  • Working knowledge of MS Office programs, Avocado, Ceridian and experience entering data into computer systems
  • Strong typing and computer system navigation skills
  • Strong team skills – gets along with others
  • Excellent interpersonal, verbal, written, and organizational skills
  • Strong communication skills including experience in writing, answering phone calls and speaking
  • Ability to prioritize and perform multiple tasks at one time and make quick decisions
  • Ability to work a flexible schedule with advanced notice based on hours of operation, special events and position requirements
  • Proven experience in financial systems, computer technology, payroll and general business procedures required
  • Excellent organization, planning, problem solving, and verbal and written communication skills
  • Possess excellent office skills, proven supervisory skills, ability to multi-task in a high volume, fast-paced environment

The responsibilities we will trust you with:

  • Partner with HR to ensure their new hires have completed all of their pre-hire instructions and requirements
  • Partner with HR to conduct New Manager training (current staff who are promoted to managing other staff)
  • On-going manager’s training in Dayforce, people records, reporting, pay approval, scheduling, timesheets.
  • On-going manager’s training in the Applicant Tracking System (ATS) for hiring and re-hiring new staff
  • Point person supporting for New Hire training at the branch
  • Weekly Cash Reports and Cash Adjustments
  • Branch Staff Scheduling Support 
  • Branch Facility Scheduling Support
  • Branch Advisory Board Support - i.e. – communication, organize meetings, volunteer events
  • Manage operations and personnel in the staffing process.  Ensure that staff are trained and facilitate the hire and orientation of new staff in accordance with association policies and procedures
  • Ensure that all incidents are properly recorded and reported. Monitor risk management issues and ensure branch safety and security.  Share branch reports with Association Director of Risk Management
  • Monitor department and branch budgets
  • Prepare variance reports
  • Ensure staff training in the implementation of campaigns and record maintenance  
  • Oversee the maintenance of records for branch administrative and office equipment, report any issues to IT department or outside vendors as required. 
  • Monitor and manage vendor relationships.  Follow up to ensure timely services. Monitor Account Receivable for all departments in the branch
  • Build strong relationships with staff, members, volunteers and the community.  Represent the YMCA in community meetings and events
  • Assist in processing of bi-weekly payroll and maintain appropriate employee records. 
  • Monitor payroll processing as well as any approved employee changes to Personnel Action Form. 
  • Monitor and reconcile reports. 
  • Provide branch staff with appropriate and timely financial reports and other information as needed/requested  

What you can expect:

  • Support from an amazing team which includes training you on expectations
  • Opportunities to learn and grow
  • Being a part of a non-profit organization that works to make the community stronger
  • Great members to work with every day!

After reading this, if you’re thinking this is me - we want to meet you!

Get the ball rolling with our quick, 3-minute online application.

Apply