Administrative & Operations Assistant Location: Calgary, Alberta Status: Full Time The Charton ... operational needs of the office. The successful candidate will support front office operations ...
Quick apply
Administrative & Operations Assistant Location: Calgary, Alberta Status: Full Time The Charton ... operational needs of the office. The successful candidate will support front office operations ...
Administrative & Operations Assistant Location: Calgary, Alberta Status: Full Time The Charton ... operational needs of the office. The successful candidate will support front office operations ...
Quick apply
Administrative & Operations Assistant Location: Calgary, Alberta Status: Full Time The Charton ... operational needs of the office. The successful candidate will support front office operations ...
Administrative & Operations Assistant Location: Calgary, Alberta Status: Full Time The Charton ... operational needs of the office. The successful candidate will support front office operations ...
Administrative & Operations Assistant Location: Calgary, Alberta Status: Full Time The Charton ... operational needs of the office. The successful candidate will support front office operations ...
GTM Sales
Calgary, AB · Remote
Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin Assistants, Customer Support, Sales Support, Recruiting Support, Operations Support, and other ...
GTM Sales
Calgary, AB · Remote
Identify companies actively hiring for roles Wing can support, such as Executive Assistants, Admin Assistants, Customer Support, Sales Support, Recruiting Support, Operations Support, and other ...
Bilingual Underwriting Operations Associate (12M Contract)
CA$25.64 - CA$33.33/hr
At CNA, we strive to create a culture in which people know they matter and are part of something ... operations, set up and run initial pricing analysis. Handles majority of endorsement referral ...
Bilingual Underwriting Operations Associate (12M Contract)
CA$25.64 - CA$33.33/hr
At CNA, we strive to create a culture in which people know they matter and are part of something ... operations, set up and run initial pricing analysis. Handles majority of endorsement referral ...
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Pharmacy operations: * Assist in the operation of the Pharmacy Department within the guidelines of the Alberta Pharmaceutical Association, as well as the policies and procedures of the Calgary Co-op.
Operations Accountant
Calgary, AB · On-site +1
CA$71.36/hr
The Operations Accountant is responsible for recording/reviewing accounts payable and receivable ... Prepare audit schedules, support external reporting, and assist with the preparation of required ...
Operations Accountant
Calgary, AB · On-site +1
CA$71.36/hr
The Operations Accountant is responsible for recording/reviewing accounts payable and receivable ... Prepare audit schedules, support external reporting, and assist with the preparation of required ...
Accounting Manager, Operational Finance Essential Duties & Responsibilities: * Set up, lead ... Supervise assistant accountants and/or accounting clerks, provide timely performance feedback and ...
Accounting Manager, Operational Finance Essential Duties & Responsibilities: * Set up, lead ... Supervise assistant accountants and/or accounting clerks, provide timely performance feedback and ...
Maintain a thorough understanding of building amenities, services, operational procedures, tenant programs, and property events to effectively assist tenants and visitors. * Promote a culture of ...
Maintain a thorough understanding of building amenities, services, operational procedures, tenant programs, and property events to effectively assist tenants and visitors. * Promote a culture of ...
Staff Assistant
Calgary, AB · On-site
Maintain a thorough understanding of building amenities, services, operational procedures, tenant programs, and property events to effectively assist tenants and visitors. * Promote a culture of ...
Staff Assistant
Calgary, AB · On-site
Maintain a thorough understanding of building amenities, services, operational procedures, tenant programs, and property events to effectively assist tenants and visitors. * Promote a culture of ...
Operational Assistant information
What are some common challenges faced by Operational Assistants, and how can they be effectively managed?
Operational Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, managing documentation, and supporting various departments. A common challenge is balancing urgent requests with ongoing responsibilities, which requires strong organizational and time management skills. Building clear communication channels with team members and proactively prioritizing tasks can help manage workload effectively. Additionally, being adaptable and open to learning new processes is essential for thriving in dynamic operational environments.
What is the salary of an operations assistant?
The salary of an operations assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Benefits and work environment also influence overall compensation.
What does an operational assistant do?
An operational assistant supports daily business functions by handling administrative tasks, coordinating schedules, managing communication, and assisting with operational processes. They often use tools like spreadsheets and office software and may need strong organizational and communication skills. The role typically involves working in an office environment and may require familiarity with specific procedures or systems.
What is the highest paid assistant job?
The highest paid assistant roles are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These positions typically require extensive experience, advanced organizational skills, and proficiency with office management tools. Compensation varies based on industry, location, and level of responsibility.
What is the difference between Operational Assistant vs Administrative Assistant?
| Aspect | Operational Assistant | Administrative Assistant |
|---|---|---|
| Required Credentials | High school diploma; some roles may prefer certifications in office management | High school diploma; often some college coursework or certifications in office administration |
| Work Environment | Business operations, logistics, and support teams within various industries | Office settings, handling clerical and administrative tasks |
| Employer & Industry Usage | Used across industries like manufacturing, logistics, and corporate sectors | Common in corporate, healthcare, education, and government offices |
| Search & Comparison Intent | Focuses on operational support, logistics, and process management | Centers on clerical, scheduling, and administrative duties |
The main difference between an Operational Assistant and an Administrative Assistant lies in their focus areas. Operational Assistants primarily support business operations and logistics, while Administrative Assistants handle clerical and office management tasks. Both roles require similar credentials but serve different functions within organizations.
What are the key skills and qualifications needed to thrive as an Operational Assistant, and why are they important?
To thrive as an Operational Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic data entry tools is typically required. Excellent communication, time management, and problem-solving abilities help Operational Assistants excel in dynamic environments. These skills and qualities are important because they ensure smooth daily operations, effective team support, and efficient workflow management.
Is operations a high paying job?
Operational Assistant roles typically offer entry-level to mid-range salaries, which are generally lower than those of managerial or specialized positions. Compensation varies based on industry, location, experience, and company size, but operations jobs are often considered moderate in pay compared to other business roles.
What are the most commonly searched types of Operational jobs in Calgary, AB? The most popular types of Operational jobs in Calgary, AB are:
What cities near Calgary, AB are hiring for Operational Assistant jobs? Cities near Calgary, AB with the most Operational Assistant job openings:
Full-time
Posted 16 days ago
Job description
Salary:
Administrative & Operations Assistant
Location: Calgary, Alberta
Status: Full Time
The Charton Hobbs Group is a well-established, highly reputable national wine and spirits agency representing some of the worlds leading premium brands. Through Charton Hobbs and Authentic Wine & Spirits Merchants, we work with suppliers, customers, and partners across Canada to bring exceptional wine and spirits brands to market.
We are seeking a dependable and personable Administrative & Operations Assistant to join our Calgary, AB office on a full-time basis. This front-office role is ideal for someone who enjoys working in a collaborative environment and takes pride in providing excellent customer service while supporting the day-to-day administrative and operational needs of the office.
The successful candidate will support front office operations, administrative activities, sales support, and warehouse functions. This is a fast-paced, hands-on role requiring strong organizational skills, attention to detail, the ability to multitask, and a positive attitude.
Key Responsibilities
Reception & Office Administration
- Maintain a professional and welcoming front office environment
- In-office hours: Monday to Friday, 9:00 AM 5:00 PM
- Answer and direct incoming phone calls
- Manage incoming and outgoing mail, courier deliveries, and faxes
- Ensure boardrooms are clean, organized, and meeting-ready
- Coordinate lunches and refreshments for visiting suppliers and sales meetings, including setup and cleanup
- Assist with accommodation bookings for out-of-province guests, including sales team members
- Assist with coordination of the companys annual Holiday party
Administrative Support
- Coordinate courier shipments and package distribution
- Order and maintain office and kitchen supplies
- Support the maintenance and operation of office equipment, including printers, photocopiers, computers, and telephones
- Process invoices and coding through Concur in accordance with established procedures
Sales Support
- Prepare weekly sales and inventory summaries for sales teams
- Assist the sales department with printing and other administrative requests
Warehouse Support
Assist with warehouse operations, including:
- Shipping and receiving
- Preparing shipments and pallets
- Packaging boxes and gift baskets
- Creating shipping documentation online
- Local deliveries
- Maintaining an organized and efficient warehouse environment
Kitchen & Common Areas
- Maintain cleanliness and presentation of the kitchen and boardrooms throughout the day
- Load and run the dishwasher at the end of each workday
Qualifications & Requirements
Experience
- Previous experience in a receptionist, administrative assistant, or office support role preferred
Skills
- Excellent telephone and communication skills
- Strong organizational and multitasking abilities
- Proficiency with Microsoft Outlook, Word, and Excel
- Familiarity with courier and shipping systems
- Ability to work independently and as part of a team
- Strong attention to detail and a proactive approach to supporting business needs
Physical Requirements
- Ability to lift and carry packages up to 15 kg
- Comfortable packing and moving shipping boxes
Why Join Charton Hobbs?
As a family-owned enterprise with a century of experience, Charton Hobbs offers a unique opportunity to be part of a legacy in the Canadian beverage alcohol industry. We are committed to building great brands and fostering long-term relationships with our partners and employees.
Interested? Apply today!
Additional Information
The above information is representative of the work performed in this position but is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential responsibilities of the role. This job description will be reviewed periodically as part of the performance management process.
The Charton Hobbs Group is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.