Operating Executive Jobs in Florida (NOW HIRING)

Premier Private Country Club | Boca Raton, Florida

A distinguished boutique private country club in Boca Raton seeks an exceptional professional to serve as Executive Assistant to the General Manager / Chief Operating Officer.

This highly visible role functions as the executive nerve center of the club, providing strategic administrative leadership and governance coordination for the General Manager and the Board of Directors.

Unlike a traditional administrative position, this role requires an individual who understands the unique culture, governance structure, and operational sophistication of private clubs. The successful candidate will demonstrate impeccable professionalism, exceptional discretion, and the ability to navigate a dynamic environment with engaged volunteer leadership.

This position sits at the intersection of executive leadership, board governance, legal awareness, and luxury hospitality operations, ensuring seamless communication and organizational excellence across the club.

Position Overview:

The Executive Assistant to the General Manager/COO provides high-level strategic administrative support and governance coordination for the club's executive leadership and Board of Directors.

This role serves as a trusted advisor and organizational partner to the General Manager while maintaining professional relationships with the Board, committees, and senior leadership team.

The position requires a sophisticated professional capable of managing complex communications, board dynamics, legal documentation, and executive priorities within a highly confidential environment.

Key Responsibilities:

Executive Leadership Support

Provide comprehensive executive support to the General Manager/COO

Manage complex scheduling, priorities, and executive communications

Prepare reports, presentations, and strategic correspondence

Maintain absolute confidentiality regarding personnel, legal, and governance matters

Anticipate operational needs and proactively support executive initiatives

Board Governance & Administration:

Coordinate all Board of Directors and committee meetings

Prepare agendas, board packets, and supporting materials

Record and maintain official minutes and governance records

Track board directives and follow-up actions

Serve as liaison between executive leadership and volunteer leadership

Ensure governance processes are organized, professional, and compliant

Legal & Statutory Awareness:

Maintain familiarity with relevant Florida statutes impacting private clubs and residential associations

Assist the General Manager with governance documentation and legal coordination

Maintain contract records, corporate documentation, and official filings

Ensure documentation is maintained in accordance with governance standards

Organizational & Operational Coordination:

Maintain awareness of all club departments and operational priorities

Assist with internal leadership communications and executive initiatives

Support cross-department coordination on key projects and communications

Assist with member communications when appropriate

Board Relations & Executive Diplomacy:

Interact with Board members and committee leadership with professionalism and diplomacy

Manage sensitive communications with tact and discretion

Support a productive working relationship between executive leadership and volunteer governance

Qualifications: Required

5+ years experience supporting senior executives

Country club membership experience

Exceptional written and verbal communication skills

Demonstrated experience supporting Board of Directors or governance bodies

Strong organizational and project management abilities

High emotional intelligence and professional discretion

Preferred:

Experience in private club operations

Familiarity with Florida statutes affecting associations or private organizations

Legal or paralegal background

Experience preparing board minutes and governance documentation

Advanced proficiency in Microsoft Office and board portal platforms

Personal Attributes:

The successful candidate will demonstrate:

Executive presence and polished professionalism

Exceptional diplomacy and political awareness

The ability to manage competing priorities and personalities

Calm judgment under pressure

Detail orientation and operational discipline

Absolute integrity and discretion

Compensation & Benefits:

 The club offers competitive compensation and a comprehensive benefits package commensurate with experience.

About the Opportunity:

This role offers the opportunity to work closely with executive leadership and engaged volunteer governance within a respected private club environment.

The Executive Assistant will play a critical role in ensuring leadership effectiveness, governance excellence, and organizational continuity.