Overview:
We are seeking a highly organized and detail-oriented Project Coordinator to support capital expenditure (CapEx) projects within a facilities and engineering environment. This individual will play a critical role in project controls, financial coordination, and procurement activities, ensuring projects are executed efficiently, compliantly, and in alignment with organizational standards.
The ideal candidate will bring strong experience in project coordination, financial tracking, and cross-functional collaboration, with the ability to manage multiple priorities in a fast-paced, regulated setting.
Project Coordinator Responsibilities:
Support project controls processes, procedures, and systems for capital expenditure projects
Maintain and communicate Facilities Notices (will be trained, no prior experience is required)
Maintain and communicate Fire System Scheduler (will be trained, no prior experience is required)
Process purchase requisitions and change orders
Perform financial cross check on all requisitions for quality and CPC contracts processing standards
Perform self-authoring of contracts for all requisitions and change orders
Monitor purchase orders and identify potential issues and risks
Prepare and present requisition status reports to project stakeholders.
Identify opportunities to improve project controls processes and systems and make recommendations
Ensure compliance with relevant regulations and industry standards
Actively participate and support the contracts processing team
Collaborate daily with the Legal, Procurement, and offshore database teams
Comfortable in High Volume Job processing
Requirements:
- Bachelor's degree in Business, Engineering, Construction Management, or related field preferred
- 2-5+ years of experience in project coordination, project controls, or capital projects support
- Experience with purchase requisitions, purchase orders, and financial tracking/reporting
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with ERP systems is a plus
- Familiarity with regulated environments (pharmaceutical, biotech, or manufacturing) is preferred
- Onsite job requirement in Novato, CA on a hybrid basis