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Office Services Associate Jobs in Rochester, NY (NOW HIRING)

Monroe One BOCES

Clerk I - Technology Services

Fairport, NY ยท On-site

$18.50 - $25/hr

School Library Services TERM OF EMPLOYMENT: 12-Month Position, Full-Time STARTING DATE: September ... OR, (B) An associate degree in Secretarial Science, Office Technology, or a closely related field ...

Vanteon Corporation

Office Coordinator

Pittsford, NY ยท On-site

$19 - $24/hr

Coordinate office service contracts and vendor relationships.Serve as the primary contact for ... An Associate's degree in a relevant field of study, or equivalent experience or prior experience in ...

Vanteon Corporation

Office Coordinator

Pittsford, NY ยท On-site

$19 - $24/hr

Coordinate office service contracts and vendor relationships. * Serve as the primary contact for ... An Associate's degree in a relevant field of study, or equivalent experience or prior experience in ...

Lumina Agency INC

Client Service Associate

Rochester, NY ยท On-site

$45K - $49K/yr

... a professional office environment with direct client interaction. The Client Service Associate ... plays a key role in maintaining strong client relationships while supporting internal teams with ...

Alphabe Insight Inc

Client Service Associate

Rochester, NY ยท On-site

$45K - $49K/yr

... a professional office environment with direct client interaction. The Client Service Associate ... plays a key role in maintaining strong client relationships while supporting internal teams with ...

Alphabe Insight Inc

Client Service Associate

Rochester, NY ยท On-site

$45K - $49K/yr

... a professional office environment with direct client interaction. The Client Service Associate ... plays a key role in maintaining strong client relationships while supporting internal teams with ...

Welker Mojsej & DelVecchio

Be Seen First

Client Service Associate

Rochester, NY ยท On-site

$41K - $51K/yr

Client Service Associate Immediate opening Preference given to previous accounting office environment. We are seeking an energetic, friendly, and outgoing person with strong work ethic to provide ...

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All JobsOffice Services Associate JobsOffice Services Associate Jobs in Rochester, NY

Office Services Associate information

See Rochester, NY salary details

$13

$17

$22

How much do office services associate jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for office services associate in Rochester, NY is $17.60, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $18.99 per hour, depending on experience, location, and employer.

What is an office services associate?

Office Services Associates are professionals responsible for providing administrative and operational support within an office environment. Their duties often include managing mail and deliveries, maintaining office supplies, setting up meeting rooms, and assisting with various clerical tasks to ensure the smooth functioning of office operations. They may also interact with vendors, handle basic office equipment maintenance, and support other staff as needed. Office Services Associates play a key role in creating a productive and organized workplace.

What does an office services associate do?

Office Services Associates handle a wide range of administrative and facilities-related tasks, such as managing mail and packages, stocking office supplies, setting up meeting rooms, and supporting document production. They also often serve as the first point of contact for vendors and maintenance requests. By ensuring that daily office operations run smoothly and efficiently, they help create a productive work environment for all staff members. Their attention to detail and responsiveness directly impact the overall workflow and employee satisfaction.

What are the key skills and qualifications needed to thrive as an office services associate?

To excel as an Office Services Associate, you need strong organizational abilities, attention to detail, and a high school diploma or equivalent. Familiarity with office equipment, mail management systems, and basic software like Microsoft Office is typically required. Exceptional communication, reliability, and a customer service mindset make someone stand out in this role. These skills ensure smooth office operations, timely support for staff, and a professional work environment.

What is the difference between Office Services Associate vs Administrative Assistant?

AspectOffice Services AssociateAdministrative Assistant
Primary RoleHandling office operations, facilities, and supply managementProviding administrative support, scheduling, and correspondence
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office managementHigh school diploma; often some college or administrative certifications
Work EnvironmentFront desk, facilities, or office support areasOffice settings, working with executives or teams
Common UsageUsed in corporate, legal, or healthcare offices for operational supportUsed across industries for clerical and support tasks

While both roles support office functions, the Office Services Associate primarily manages office operations and facilities, whereas the Administrative Assistant focuses on clerical and administrative tasks. Understanding these differences helps in choosing the right career path or job listing.

What are the most commonly searched types of Office Services jobs in Rochester, NY?

The most popular types of Office Services jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Office Services Associate jobs?

Cities near Rochester, NY with the most Office Services Associate job openings:

Office Services Associate jobs near you
Infographic showing various Office Services Associate job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $36,619 per year, or $17.6 per hour.

Office Manager, Center for Academic Advising and Transfer Services (CSEA)

Finger Lakes Community College

Canandaigua, NY โ€ข On-site

$21.57 - $22.89/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 8 days ago

Job description

The Office Manager, Center for Academic Advising and Transfer Services (CAATS) duties involve responsibility for the day๏ฟฝto-day operations of an office in a department or a division. Duties include ensuring that the office work flows smoothly, and that the performance of special tasks assigned by the department or division head are properly completed. Work is performed under the general supervision of an administrator with leeway allowed for the exercise of independent judgment in carrying out details of the work.
FLCC is committed to diversity, equity and inclusion, and strives to provide an environment that embodies these principles. We strive to attract talented personnel from diverse backgrounds and traditions, particularly of race and ethnicity, gender, gender identity, sexual orientation, nationality, culture, religion, worldview and physical and mental abilities. As such, applicants from historically under-represented groups are highly encouraged to apply.
Qualifications:
Educational Background and Experience : Associate's degree required; Bachelor's degree preferred.
Special Skills: Excellent written, oral, and interpersonal communication skills and the ability to use these skills for effective interactions with all members of the College community, but particularly students, faculty, and staff. Also:
  • In-depth working knowledge of office terminology, procedures, and equipment
  • Knowledge of database management
  • Ability to create, design, and set up appropriate forms, charts, surveys, etc.
  • Proficient knowledge of Microsoft Office Suite
  • Strong analytical skills/attention to detail
  • Ability to communicate effectively with students, visitors, staff, faculty.

Specific Responsibilities:
  1. Oversees the day-to-day operations assuring that the office work flows smoothly, and the
    performance of special tasks as assigned by the department or division head are properly completed.
  2. Supervises and participates in the maintenance of departmental records and archives.
  3. May oversee the billing (AR/AP) process for business office operations.
  4. Coordinates agency data processing involving systems analysis and designing and creating forms.
  5. Establishes office practices and procedures relative to workflow and communication needs.
  6. Possesses thorough knowledge of office terminology, procedures and equipment.
  7. Good knowledge of the principles and modern practices of office and personnel management.
  8. Familiarity with departmental organization functions, policies, laws, regulations and procedures.
  9. Ability to understand and carry out complex oral and written instructions.
  10. Ability to operate various hardware and software platforms.
  11. Ability to prepare financial statements, correspondence and reports.
  12. Ability to communicate, both orally and in writing, with staff, other college departments and the public.
  13. Ability to secure the cooperation of others.
  14. Ability to deal effectively with the public.
  15. Good judgment in solving complex clerical and routine administrative problems.
  16. Initiative and resourcefulness; tact and courtesy; integrity.
  17. Performs related duties as assigned.

Department-Assigned Duties and Responsibilities:
  1. Serves as first point of contact for students, families, and visitors to the CAATS Office by providing a welcoming, professional in-person and phone experience.
  2. Answers and routes incoming calls and emails, responds to general inquires, and provides accurate information or referrals as needed.
  3. Schedules new and current students and manages appointments for advisors, ensuring efficient use of calendars and timely communication.
  4. Assists with tracking, data entry, and reporting related to new student registration attendance
  5. Supports office operations by maintaining organized records and interoffice communication.

Physical Requirements:
In accordance with the Americans with Disabilities Act, this job description contains only qualifications that are required, with or without a reasonable accommodation.
  1. Ability to use a computer for extended periods of time.
  2. Must be able to remain in a stationary position 50% of the time.
  3. The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Benefits and salary range:
Applicants receiving benefits through the New York State Retirement System should review state regulations regarding post-retirement employment. This position is not eligible for employment under a Section 211 waiver.
  1. Competitive starting hourly rate in the range of $21.57 - $22.89 and is commensurate with qualifications
  2. NYS retirement or Optional SUNY Retirement Program
  3. SUNY Voluntary Savings Plan
  4. Comprehensive Health and Dental Insurance through Excellus BCBS
  5. FSA
  6. 15.5 days of annual leave, 1 sick day, and 13 holidays annually
  7. FLCC Tuition Waiver for employee and dependents
  8. Tuition assistance ๏ฟฝ 4-year institutions

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
Application Instructions:
Applicants interested in applying MUST submit the following documents via online:
  1. Resume/Cv
  2. Cover letter

Applications will only be accepted online.
Finger Lakes Community College does not discriminate against any employee, applicant for employment, student or applicant for admission based on an individual's race, color, national origin, religion, creed, age, disability, sex, gender identification, gender expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, veteran status, domestic violence victim status, criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education.

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