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Office Operations Specialist Jobs (NOW HIRING)

Cushman & Wakefield

Operations Specialist

Atlanta, GA · On-site

The Operations Specialist helps coordinate core office operations including facilities and workplace services, vendor and purchasing support, meeting and event logistics, communications and ...

Cushman & Wakefield

Operations Specialist

Atlanta, GA · On-site

The Operations Specialist helps coordinate core office operations including facilities and workplace services, vendor and purchasing support, meeting and event logistics, communications and ...

Cushman & Wakefield

Operations Specialist

Atlanta, GA · On-site

The Operations Specialist helps coordinate core office operations including facilities and workplace services, vendor and purchasing support, meeting and event logistics, communications and ...

M.M. Hayes Co., Inc.

Operations Specialist

Menands, NY · On-site

$45K/yr

Monitor office supplies, coordinate orders, and support general office administration activities ... Qualifications The Operations Specialist will serve as an important point of contact for customers ...

M.M. Hayes Co., Inc.

Operations Specialist

Menands, NY · On-site

$45K/yr

Qualifications The Operations Specialist will serve as an important point of contact for customers, helping ensure smooth office operations while providing outstanding administrative and customer ...

PHIHONG USA

Operations & Safety Specialist

Fremont, CA · On-site

Position Summary We are seeking an Operations Specialist to help keep our office and production areas running safely and smoothly. This role involves working closely with facilities staff to ensure ...

Midwest Express

Office Operations Manager

Cleveland, OH · On-site

$50K/yr

As an Office Operations Specialist, you will play a vital role in supporting our driving and logistics team by ensuring the smooth and timely movement of freight in a fast-paced transportation ...

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Office Operations Specialist information

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How much do office operations specialist jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for office operations specialist in the United States is $20.29, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Office Operations Specialist vs Administrative Assistant?

AspectOffice Operations SpecialistAdministrative Assistant
Primary RoleOversees office processes, manages supplies, and improves operational efficiencyProvides administrative support, schedules appointments, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, scheduling, data entry
Work EnvironmentOffice settings, cross-departmental collaborationOffice settings, direct support to executives or teams
Common CertificationsBusiness administration, office management certificationsAdministrative support certifications, Microsoft Office proficiency

While both roles operate within office environments and require organizational skills, the Office Operations Specialist focuses on managing office processes and improving efficiency, whereas the Administrative Assistant provides direct administrative support to staff and executives. The roles often overlap but serve different primary functions within an organization.

How much do Office Operations Specialists make in the US?

Office Operations Specialists in the US typically earn a median annual salary of around $45,000 to $55,000, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency with office management software, and certifications held.

Is an Office Operations Specialist a good entry level job?

An Office Operations Specialist can be a suitable entry-level position for individuals interested in administrative and operational tasks. It often requires basic organizational skills, familiarity with office software, and the ability to handle multiple responsibilities, making it accessible for those starting their careers in office management or administration.

What does an office operations specialist do?

An office operations specialist manages daily administrative functions to ensure smooth office workflow. They handle tasks such as coordinating schedules, managing supplies, implementing office policies, and using tools like spreadsheets and management software to improve efficiency.

What cities are hiring for Office Operations Specialist jobs?

Cities with the most Office Operations Specialist job openings:

What states have the most Office Operations Specialist jobs?

States with the most job openings for Office Operations Specialist jobs include:

What are popular job titles related to Office Operations Specialist jobs?

For Office Operations Specialist jobs, the most frequently searched job titles are:

Office Operations Specialist jobs near you
Infographic showing various Office Operations Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,197 per year, or $20.3 per hour.

Operations Specialist

Lakewood, NJ • On-site

Georgian Court University
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Georgian Court Universityexternal

$55K - $58K/yr

Full-time

Posted 28 days ago

Key responsibilities

  • Manage office operations, including scheduling, meeting facilitation, and handling confidential files.

  • Track and monitor budgets, process purchase orders, and oversee financial records and resource allocation.

  • Coordinate meetings, events, and special programs, including logistics, invitations, and post-event reporting.

Job description

Operations Specialist for Academic & Student Affairs

Position Type: Full-Time (35 hours per week)

Reports To: Vice President of Academic and Student Affairs.

Position Summary:
 The Operations Specialist provides strategic administrative and operational support to Academic & Student Affairs. This role is responsible for managing key office operations, coordinating cross-departmental initiatives, and ensuring the seamless execution of administrative processes that support student engagement, academic affairs, and institutional leadership. The Operations Specialist serves as a primary administrative integrator of Student Affairs and Academic Affairs, requiring exceptional organizational, communication, and problem-solving skills. This position involves maintaining strict confidentiality and discretion while managing complex administrative tasks, budget tracking, and event coordination.

Essential Functions:

1. Administrative & Executive Support:
  • Serves as the primary administrative integrator across the units in Academic & Student Affairs.
  • Manage strategic operations, overseeing scheduling, meeting facilitation, and executive correspondence to support institutional priorities.
  • Manage office operations by ensuring the secure handling of confidential files, preparing strategic reports, and facilitating sensitive communications.
  • Coordinate meetings, conferences, and special events, including travel arrangements, catering, and logistical planning.
2. Financial & Resource Management:
  • Track and monitor budgets for Student Affairs and Academic Affairs, ensuring compliance with institutional policies.
  • Process purchase orders, AMEX reconciliations, and vendor payments for office-related expenses.
  • Manage financial records for academic initiatives, faculty engagement programs, and other units in Academic Affairs.
  • Oversee inventory and procurement of office supplies and equipment, ensuring efficient resource allocation. 
3. Student & Faculty Support:
  • Support students by providing guidance and directing them to appropriate university resources.
  • Support faculty with logistical needs for provost-level programs, including event coordination and transportation.
4. Document Management & Reporting:
  • Prepare and manage administrative documents, including handbooks and policy updates.
  • Manage data processing, generate analytical reports, and evaluate student engagement metrics used to inform strategic decision-making. 
5. Event Planning & Program Support:
  • Assist in the planning and execution of events, workshops, and professional development sessions for students, faculty, and administrators.
  • Manage event logistics, including invitations, RSVP tracking, room reservations, and post-event reporting.
  • Support institutional initiatives by conducting research, drafting reports, and coordinating special projects. 
6. Coordination with Academic Affairs & University Committees:
  • Serve as the primary administrative liaison between the Vice President for Academic and Student Affairs and university stakeholders, managing communications and operational needs.
  • Assist in academic award processing, faculty recognition programs, and student success initiatives.
7. Other Duties:
  • Perform additional duties as assigned by the Vice President for Academic and Student Affairs.

Qualifications:

  • Education & Experience:
    • Associate or bachelor’s Degree required.
    • Previous office experience, particularly in an academic or student affairs setting, preferred.
    • Experience in providing executive-level administrative support is desirable.
  • Skills & Abilities:
    • Detail-oriented, with the ability to organize and handle multiple priorities in a fast-paced environment.
    • Excellent interpersonal, communication (both verbal and written), and time management skills.
    • Proficient in MS Office applications (Word, Excel, PowerPoint, Teams, and Access).
    • Proficient in Zoom,
    • Ability to maintain confidentiality and handle sensitive matters with discretion.
    • Strong organizational skills with the ability to manage complex tasks and large amounts of data.
    • Sedentary lifting, up to 10 pounds maximum, with occasional lifting and carrying small items (e.g., files, manuals, binders).