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Office Operations Specialist Jobs (NOW HIRING)

Prosum

Office Operations Specialist

Santa Clara, CA · On-site

$75K - $85K/yr

Office Operations Specialist Salary Range: $75,000 to $85,000 Position Summary We are seeking a highly organized and proactive Office Operations Specialist to support the day-to-day operations of a ...

Prosum Inc.

Office Operations Specialist

Santa Clara, CA · On-site

$75K - $85K/yr

Office Operations Specialist Salary Range: $75,000 to $85,000 Position Summary We are seeking a highly organized and proactive Office Operations Specialist to support the day-to-day operations of a ...

Tamus

Ticket Office Operations Specialist

Stephenville, TX · On-site

$47K - $63K/yr

Job Title Ticket Office Operations Specialist Agency Tarleton State University Department Auxiliary Services Proposed Minimum Salary Commensurate Job Location Stephenville, Texas Job Type Staff ...

Vast

Operations Specialist

Long Beach, CA · On-site

$30 - $42/hr

Stock office, shop, and operational supplies as needed * Assist with event setup and breakdown ... Operations Specialist II: $30.00/hr - $42.00/hr

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Office Operations Specialist information

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How much do office operations specialist jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for office operations specialist in the United States is $20.29, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Office Operations Specialist vs Administrative Assistant?

AspectOffice Operations SpecialistAdministrative Assistant
Primary RoleOversees office processes, manages supplies, and improves operational efficiencyProvides administrative support, schedules appointments, and handles correspondence
Required SkillsOrganizational skills, process management, communicationCommunication, scheduling, data entry
Work EnvironmentOffice settings, cross-departmental collaborationOffice settings, direct support to executives or teams
Common CertificationsBusiness administration, office management certificationsAdministrative support certifications, Microsoft Office proficiency

While both roles operate within office environments and require organizational skills, the Office Operations Specialist focuses on managing office processes and improving efficiency, whereas the Administrative Assistant provides direct administrative support to staff and executives. The roles often overlap but serve different primary functions within an organization.

How much do Office Operations Specialists make in the US?

Office Operations Specialists in the US typically earn a median annual salary of around $45,000 to $55,000, depending on experience, location, and industry. Salaries can vary based on the complexity of tasks, required skills such as proficiency with office management software, and certifications held.

Is an Office Operations Specialist a good entry level job?

An Office Operations Specialist can be a suitable entry-level position for individuals interested in administrative and operational tasks. It often requires basic organizational skills, familiarity with office software, and the ability to handle multiple responsibilities, making it accessible for those starting their careers in office management or administration.

What does an office operations specialist do?

An office operations specialist manages daily administrative functions to ensure smooth office workflow. They handle tasks such as coordinating schedules, managing supplies, implementing office policies, and using tools like spreadsheets and management software to improve efficiency.

What cities are hiring for Office Operations Specialist jobs?

Cities with the most Office Operations Specialist job openings:

What states have the most Office Operations Specialist jobs?

States with the most job openings for Office Operations Specialist jobs include:

What are popular job titles related to Office Operations Specialist jobs?

For Office Operations Specialist jobs, the most frequently searched job titles are:

Office Operations Specialist jobs near you
Infographic showing various Office Operations Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,197 per year, or $20.3 per hour.

Office Operations Specialist

Santa Clara, CA • On-site

Prosum
Recruiting and Staffing Services • 201 - 500 employees
Learn more about Prosumexternal

$75K - $85K/yr

Other

Re-posted 3 days ago

Job description

Office Operations Specialist
Salary Range: $75,000 to $85,000

Position Summary

We are seeking a highly organized and proactive Office Operations Specialist to support the day-to-day operations of a growing technical services organization. This role is responsible for overseeing office administration, procurement, logistics, shipping coordination, and sales support activities. The ideal candidate is resourceful, detail-oriented, and capable of managing multiple priorities while working independently in a fast-paced environment.

Key Responsibilities

Office Administration & Facilities
  • Manage daily office operations, including supplies, facilities coordination, and vendor relationships.
  • Serve as a primary point of contact for internal administrative needs and external office inquiries.
  • Maintain organized digital and physical filing systems, ensuring accurate records management and document control.
  • Coordinate meetings, calendars, travel arrangements, and other administrative logistics for team members.
  • Support employee onboarding activities, including equipment setup, workspace preparation, and coordination with internal departments.
  • Oversee incoming and outgoing mail, packages, and deliveries.
Shipping, Logistics & Procurement
  • Coordinate inbound and outbound shipments, including freight, courier, and specialty deliveries.
  • Process purchase orders and work with vendors to ensure timely delivery of materials and services.
  • Receive, inspect, and distribute incoming materials while addressing delivery or quality concerns as needed.
  • Monitor inventory levels and coordinate replenishment of office and project-related supplies.
  • Track shipping activity, delivery schedules, and associated costs to support operational efficiency.
  • Source materials and equipment from qualified suppliers based on project and operational requirements.
Sales & Customer Support
  • Prepare and distribute quotes, proposals, service documentation, and customer-facing materials.
  • Follow up on open quotes, service requests, and customer inquiries to support business development efforts.
  • Maintain accurate customer and opportunity records within CRM systems.
  • Coordinate with technical teams to gather information required for proposals and customer communications.
  • Generate reports and track pipeline activity to support leadership decision-making.
Administrative & Project Support
  • Provide administrative support to leadership and technical staff.
  • Assist with special projects, research assignments, and cross-functional initiatives.
  • Identify opportunities to improve office processes and operational workflows.
  • Support organizational objectives through effective prioritization, communication, and execution of critical tasks.

Required Qualifications

  • 4 year US/College Degree
  • 3+ years of experience in office administration, operations, logistics, procurement, customer support, or a related role.
  • Strong organizational and time-management skills with the ability to manage multiple priorities.
  • Experience coordinating vendors, purchase orders, shipping activities, and inventory management.
  • Proficiency with Microsoft Office Suite and CRM systems.
  • Excellent written and verbal communication skills.
  • Strong problem-solving abilities and attention to detail.
  • Ability to work independently and collaborate effectively across departments.

Preferred Qualifications

  • Experience supporting engineering, manufacturing, technical services, or industrial environments.
  • Familiarity with procurement processes, logistics coordination, and inventory control.
  • Experience generating quotes, proposals, and operational reports.

Work Environment

  • Primarily office-based with occasional handling of shipments, materials, and office supplies.
  • Ability to lift and move packages and materials as required.

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