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Office Operations Associate Jobs in Middleton, WI

APTIM

Program Participation Specialist

Madison, WI · On-site

In addition, this position is responsible for supporting office operations and team needs to ... Associate or bachelor's degree from an accredited two or four-year college or university or ...

UWHealth

Education Operations Specialist

Madison, WI · On-site

Associate's Degree in business administration or related field. Two years of relevant experience in ... office environment may be considered in lieu of degree Required * Bachelor's Degree in business ...

Mead & Hunt

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Coordinate office operations with building management * Assist in scheduling lodging and meal ... Associate's degree from an accredited college or university in a related field and at least 4 years ...

Mead & Hunt

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Coordinate office operations with building management * Assist in scheduling lodging and meal ... Associate's degree from an accredited college or university in a related field and at least 4 years ...

Westphal & Co.

Be Seen First

Operations Administrator

Madison, WI · On-site

$57K - $60K/yr

Associate's or Bachelor's degree in Business Administration, Operations, Human Resources, or a ... Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams. * Strong attention to ...

Wisconsin

Administrative Associate Director

Madison, WI · On-site

$17.75 - $22/hr

Administrative Associate Director Job Summary: The Administrative Associate Director reports ... operational initiatives within the School of Medicine and Public Health (SMPH) Office of Basic ...

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Office Operations Associate information

See Middleton, WI salary details

$11

$26

$53

How much do office operations associate jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for office operations associate in Middleton, WI is $26.34, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $30.38 per hour, depending on experience, location, and employer.

What is an office operations associate?

Office Operations Associates are professionals responsible for ensuring the smooth and efficient functioning of an office environment. Their duties typically include administrative support, managing office supplies, coordinating meetings, handling correspondence, and assisting with facility management. They act as a point of contact for staff and visitors, help maintain office organization, and support various operational tasks to improve workplace productivity. Their role is essential in creating a well-organized and productive work environment.

What are the key skills and qualifications needed to thrive as an office operations associate?

To thrive as an Office Operations Associate, you need organization skills, attention to detail, and a solid understanding of office procedures, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic office equipment is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in coordinating tasks and supporting team efficiency. These skills ensure smooth daily operations, effective support for staff, and a well-managed office environment.

What are some common challenges faced by office operations associates and how can they be managed effectively?

Office Operations Associates often handle a wide range of tasks, from managing supplies and coordinating schedules to supporting team logistics. A common challenge is prioritizing urgent requests while maintaining routine operations. Effective time management, clear communication, and proactive problem-solving are key to staying organized. Building strong relationships with team members and being adaptable to shifting needs can also help ensure smooth office functioning.

What is the difference between Office Operations Associate vs Administrative Assistant?

AspectOffice Operations AssociateAdministrative Assistant
Primary FocusManaging office processes, logistics, and operational workflowsProviding administrative support, scheduling, and correspondence
Required SkillsOrganizational skills, process management, basic tech proficiencyCommunication, scheduling, document handling
Work EnvironmentOffice settings, often involved in cross-departmental tasksFront desk, executive offices, general administrative roles
Common EmployersCorporations, startups, non-profitsBusinesses, government agencies, educational institutions

The Office Operations Associate typically handles office logistics and process management, focusing on operational efficiency. In contrast, the Administrative Assistant primarily provides clerical support and handles communication tasks. Both roles are essential in maintaining smooth office functions but differ in scope and responsibilities.

What cities near Middleton, WI are hiring for Office Operations Associate jobs?

Cities near Middleton, WI with the most Office Operations Associate job openings:

Office Operations Associate jobs near you
Infographic showing various Office Operations Associate job openings in Middleton, WI as of August 2026, with employment types broken down into 78% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $54,782 per year, or $26.3 per hour.

Program Participation Specialist

Madison, WI • On-site

APTIM
Construction • 10K+ employees
Learn more about APTIMexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Key responsibilities

  • Serve as the primary contact for program participation inquiries.

  • Assess customer needs and provide personalized, step-by-step guidance on eligibility, enrolment, and next steps.

  • Support office operations by coordinating with building management, managing supplies, and assisting with onsite events and meetings.

APTIM rating

8.8

Company rating: 8.8 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

Job description

Job Overview:
APTIM's Energy Transition team is seeking a proactive and experienced Program Participation Specialist to join our Focus on Energy IRA Home Energy Rebate programs, which are part of Wisconsin's statewide energy efficiency and renewable energy offerings. This position is primarily responsible for delivering high-quality inbound customer support with an emphasis on guiding customers step-by-step through energy efficiency program eligibility, enrolment, and participation. Unlike traditional customer service roles, this position provides a deeper level of consultative support, ensuring customers understand how to get started and stay engaged in Home Energy Rebate programs. This role involves direct engagement with customers, contractors, and Program Implementers, and reports to the Administrative Manager.
Focus on Energy is Wisconsin's statewide energy efficiency and renewable energy program, serving 107 utilities and supporting nearly 200,000 utility customers annually. APTIM has served as Program Administrator since 2011, helping delivery measurable energy savings and high-quality customer support.
APTIM's Energy Transition team is a recognized leader in the marketplace. Our energy experts deliver highly innovative projects and complex client solutions, providing the full breadth of solutions including energy efficiency, energy management, carbon management, smart energy infrastructure, and distributed energy resources (DER). Our consultants proactively collaborate with clients to define and implement strategies and programs around key business drivers, with the primary focus of finding and delivering high-impact outcomes that exceed expectations and meet the unique needs of our government, utility and commercial clients.
The Program Participation Specialist will provide concierge-level support to customers interested in Home Energy Rebate programs, helping them understand requirements, next steps, and available resources. This position acts as a trusted liaison between customers and the program, ensuring calls are not just answered but transformed into clear, actionable steps toward participation. In addition, this position is responsible for supporting office operations and team needs to maintain an efficient work environment. The successful candidate will be empathetic, communicative, and motivated to deliver a high-quality experience that leads to both customer engagement and team satisfaction.
Key Responsibilities/Accountabilities:
  • Serve as the primary contact for program participation inquiries.
  • Assess customer needs to identify the most relevant program offerings, and provide personalized, step-by-step guidance on eligibility, enrolment, and next steps, resolving questions and ensuring minimal hand-offs.
  • Work with customers of all backgrounds and varying computer proficiency levels to ensure equitable access to program participation.
  • Maintain accurate records of interactions and follow-ups within Zendesk and other CRM tools.
  • Develop and maintain strong working relationships with internal colleagues, program implementer staff, and external stakeholders to support effective communication and collaboration.
  • Ensure compliance with all APTIM and client quality and safety policies as well as all OSHA regulations.
  • Conduct QA/QC of Program processes and protocols, offering design improvements, analysis, and recommendations.
  • Support office operations by coordinating with building management on maintenance and access needs, managing supplies, overseeing shipping and mail processes, providing light tech support to staff and visitors, and assisting with onsite events and meetings.
  • Perform other duties as assigned to support program and team success.
  • Ensure compliance with all APTIM quality and safety policies as well as all OSHA regulations.

Basic Qualifications:
  • Associate or bachelor's degree from an accredited two or four-year college or university or equivalent work experience.
  • 2+ years of customer service, inside sales, or client success experience.
  • Strong communication skills, including active listening and the ability to explain complex processes clearly and guide customers with patience in both verbal and written interactions.
  • Demonstrated professionalism, empathy, and a focus on providing a positive customer experience; adaptable under pressure.
  • Excellent critical thinking skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
  • Self-starter with the ability to manage time and prioritize projects within established deadlines and manage multiple tasks simultaneously.
  • High level of emotional intelligence and ability to work effectively with diverse teams and stakeholders.
  • Commitment to fostering a collaborative work environment within the team and the broader organization.
  • Proficient in Microsoft Office software - Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
  • Availability to work Monday through Friday, 9 am to 5 pm CT.

Desired/Preferred Qualifications:
  • 1+ years' experience in the energy efficiency industry preferred.
  • Knowledge of whole-home energy efficiency, HVAC, or sustainability concepts; BPI training preferred (certification not required).
  • Familiarity with Zendesk or similar customer service platforms.
  • Multilingual skills a plus.

About APTIM:
APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.
What you can expect from APTIM:
  • Work that is worthy of your time and talent
  • Respect and flexibility to live a full life at work and at home
  • Dogged determination to deliver for our clients and communities
  • A voice in making our company better
  • Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $24.00 to $27.00 per hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
Employee Benefits
APTIM Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplacehttps://aptim.makeityoursource.com/
  • Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
  • Company paid and optional Life insurance
  • Short-term and long-term disability insurance
  • Accident, Critical Illness, and Hospital Indemnity coverage
  • Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
  • 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
    • APTIM 401(k) Guide
    • APTIM - Helpful Documents

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