Office Manager Project Coordinator Jobs (NOW HIRING)

The Role 

We are seeking an experienced Project Coordinator/Manager to oversee the full lifecycle of forensic engineering projects, from initial intake and conflict review through investigation coordination, financial management, reporting, invoicing, and final closeout.

Collectively, the team manages up to 700 cases per year, with each Project Coordinator/Manager overseeing approximately 20–30 active cases at any one time.

Each project involves multiple parties, potential conflicts, supporting documents, deadlines, budgets, inspections, technical findings, reports, invoices, and closeout requirements. This includes tracking and ensuring compliance with court-mandated deadlines. The Project Coordinator/Manager serves as the operational hub, ensuring every project is properly established, actively monitored, clearly communicated, and professionally managed from beginning to end.

This position is a detailed, project focused coordination role supporting forensic engineers who investigate property damage, construction defects, accidents, failures, insurance claims, and legal disputes.

Candidates with backgrounds in legal assistance, litigation coordination, construction administration, insurance claims, engineering consulting, or expert witness services are particularly well suited for this position.

What You'll Do

Project Coordination: Manage project schedules, milestones, budgets, and resources across multiple forensic engineering projects.

Client Communication: Serve as a primary point of contact for clients by responding to inquiries, providing project updates, and maintaining strong professional relationships.

Team Collaboration: Coordinate with engineers and department leaders to balance workloads, forecast future work, and ensure timely project delivery.

Financial Coordination: Track project budgets, monitor budget variances, assist with forecasting, process milestone invoicing, and support collections while maintaining positive client relationships.

Project Administration: Maintain project documentation, calendars, travel arrangements, meetings, and project records with exceptional attention to detail.

Process Improvement: Develop reports, improve project tracking, assist with SOP development, and help implement project management tools and operational improvements.

Risk & Compliance: Perform conflict checks through legal document review and ensure project documentation supports firm requirements.

Operational Support: Communicate project status, identify potential issues, and provide administrative support to managers, engineers, and technical staff.

What You Bring

Experience: Experience in project coordination, project management, client services, operations, or administrative leadership. Experience in engineering, construction, or legal environments is a plus but not required.

Education: Bachelor's degree required.

Credentials (Plus): PMP certification preferred.

Tools: Proficiency in Microsoft Office Suite and Microsoft Teams.

Communication: Excellent verbal and written communication skills with the ability to build strong client relationships.

Organization: Exceptional attention to detail, organizational skills, time management, and the ability to successfully manage multiple priorities.

Problem Solving: Strong analytical, critical thinking, and decision-making abilities with a proactive approach to resolving issues.

Mindset: Adaptable, collaborative, professional, eager to learn, and comfortable working in a fast-paced, technology-driven environment.

Firm

We are a high computer-use office, so being comfortable and skilled with computers, phones, and tablets will set you up for success. Workload naturally fluctuates throughout the year, making organization, adaptability, and prioritization essential to meeting client expectations and project deadlines.
This position offers significant opportunity for growth. As responsibilities expand and experience develops, the role can evolve to include broader operational leadership and higher visibility initiatives across the firm.

Benefits:
• Health Insurance
o Medical insurance, the company pays an industry-leading 70% of the cost for you and your family
o 100% company paid Vision and Dental coverage for you and your family
o 100% company paid Accident, Critical Illness (including cancer), and Hospital Indemnity for you and your family
o 100% company paid Short-term and Long-term disability for you
o 100% company paid Basic Life and Supplemental Life Insurance for you
o $1,000 allowance to new parents of any status
o 8 weeks company paid maternity leave
o Up to 4 weeks bonding leave

• Time Off (32 days total)
o 20 days PTO prorated based on start date
o 10 paid holidays
o 2 paid volunteer days

• 401K
o Eligible after completion of orientation period (90 days)
o Includes up to a 4% match of eligible earnings
o No vesting period

• Tenure
o 5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 days
o 10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 30 days, plus a one-time sabbatical consisting of 5 days of PTO and up to $10,000 reimbursed expenses
o Continuing education
o Mentoring program

• Compensation
o Annual bonus pro-rated based on start date
o Student debt assistance up to $300 per month for 5 years for job-related degrees
o Straight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per week
o Wellness reimbursement of $75 per month
o Night out reimbursement of $75 per month
o Cell phone reimbursement of $15-$65 per month, depending on role
o $5,000 referral bonus for a successfully hired colleague
o TSA Pre-Check reimbursement
o CLEAR reimbursement
o Snacks (In-Office)
o 4 Company sponsored events each year