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Office Assistant Jobs in West Springfield, MA (NOW HIRING)

Holyoke Hospital

Office Assistant

East Longmeadow, MA · On-site

$16.75 - $22/hr

Office Assistant Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all administrative functions to ensure the efficient daily operation of the office, providing ...

Clay Cabinets LLC

Office Assistant

Manchester, CT · On-site

$19.25/hr

Vision insurance Office Assistant CLAY - Custom Millwork & Furniture Manufacturing Manchester, Connecticut Position Summary CLAY is seeking a reliable and organized Office Assistant to support the ...

Holyoke Hospital

Office Assistant

Holyoke, MA · On-site

$16.50 - $21.50/hr

Office Assistant Valley Health Systems, Inc., the parent company of Holyoke Medical Center, provides a broad range of physician services in offices conveniently located throughout Western ...

State of Connecticut

Office Assistant

Wethersfield, CT · On-site

$17 - $22.25/hr

The role of Office Assistant performs a full range of clerical duties, in the areas of typing, filing, correspondence, report writing, interpersonal, processing, and performs related duties as ...

Balance Professional

Office Assistant

Palmer, MA

$22/hr

Pay: $22.00 per hour Office Administrative Assistant We are currently seeking Office Administrative Assistants. This is a great opportunity for someone who is organized, dependable, and comfortable ...

Valley Health System

Office Assistant

Holyoke, MA · On-site

$16.50 - $21.50/hr

Our Orthopedic Surgeons Practice is seeking an experienced Office Assistant to coordinate and carry out all administrative functions for the practice. Tasks include, but are not limited to, patient ...

Chicopee Public School District

Office Assistant

Chicopee, MA · On-site

$16.75 - $22/hr

OFFICE ASSISTANT TYPE: Non-Union, Cycle II SALARY: Per Terms of Employment for Non-Union Personnel, Cycle II WORK SCHEDULE: Monday - Friday, Seven (7) hours/day, School Year 180 days/year, may work ...

Valley Health Systems

Office Assistant

East Longmeadow, MA · On-site

$20 - $29.14/hr

Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all administrative functions to ensure the efficient daily operation of the office, providing comprehensive support ...

Valley Health Systems

Office Assistant

Holyoke, MA · On-site

$20 - $29.14/hr

Our Neurology & Sleep Practice is seeking an Office Assistant to coordinate and perform all administrative functions to ensure the efficient daily operation of the office, providing comprehensive ...

Valley Health Systems

Office Assistant

Holyoke, MA · On-site

$20 - $29.14/hr

Our Orthopedic Surgeons Practice is seeking an experienced Office Assistant to coordinate and carry out all administrative functions for the practice. Tasks include, but are not limited to, patient ...

Valley Health Systems

Office Assistant

East Longmeadow, MA · On-site

$20 - $29.14/hr

Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all administrative functions to ensure the efficient daily operation of the office, providing comprehensive support ...

Valley Health Systems

Office Assistant

Holyoke, MA · On-site

$20 - $29.14/hr

Our Orthopedic Surgeons Practice is seeking an experienced Office Assistant to coordinate and carry out all administrative functions for the practice. Tasks include, but are not limited to, patient ...

State of Connecticut

Office Assistant

Hartford, CT · On-site

$50K - $66K/yr

Introduction The State of Connecticut, Office of the State Treasurer (OTT) is recruiting for a full-time Office Assistant to support the Management Services Division. What We Can Offer You: * View ...

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All JobsOffice JobsOffice Assistant JobsOffice Assistant Jobs in West Springfield, MA

Office Assistant information

See West Springfield, MA salary details

$9

$18

$25

How much do office assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for office assistant in West Springfield, MA is $18.87, according to ZipRecruiter salary data. Most workers in this role earn between $16.06 and $21.06 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in West Springfield, MA?

The most popular types of Office jobs in West Springfield, MA are:

What are popular job titles related to Office Assistant jobs in West Springfield, MA?

For Office Assistant jobs in West Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Office Assistant jobs in West Springfield, MA look for?

The top searched job categories for Office Assistant jobs in West Springfield, MA are:

What cities near West Springfield, MA are hiring for Office Assistant jobs?

Cities near West Springfield, MA with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in West Springfield, MA as of August 2026, with employment types broken down into 77% Full Time, 18% Part Time, 1% Temporary, 3% Contract, and 1% Summer. Highlights an 99% In-person, and 1% Remote job distribution, with an average salary of $39,246 per year, or $18.9 per hour.

Office Assistant

Holyoke Hospital

East Longmeadow, MA • On-site

$16.75 - $22/hr

Other

Medical, Dental, Vision, Life, Retirement

Posted 18 days ago

Job description

Office Assistant

Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all administrative functions to ensure the efficient daily operation of the office, providing comprehensive support to providers and staff including managing patient scheduling, registration, billing, customer service, and general administrative duties while maintaining accurate records and delivering exceptional patient service.

Overview of responsibilities include but are not limited to:

  • Greet and check in patients, providing excellent customer service and assistance with registration.
  • Verify and update patient demographics, insurance eligibility, referrals, and medical records in the EMR.
  • Collect co-pays, process payments, and maintain accurate patient account documentation.
  • Complete patient check-out, schedule follow-up appointments, coordinate diagnostic testing, and provide discharge materials.
  • Answer incoming calls, schedule appointments, and communicate messages professionally using established service standards.
  • Process physician orders, referrals, prior authorizations, and related documentation in a timely and accurate manner.
  • Maintain accurate electronic medical records by scanning documents, updating information, and managing work lists and correspondence.
  • Monitor appointment schedules, reminder calls, cancellations, no-shows, and scheduling reports to maximize patient access.
  • Support daily office operations by managing mail, faxes, supplies, forms, and maintaining a clean, organized work environment.
  • Collaborate with providers, internal departments, and external offices while performing additional administrative duties and cross-coverage as assigned.

    • Qualifications:

    • Education: High School Graduate or GED
    • Experience: Two years experience in a physician’s office or similar environment; experience in Spanish/English medical/health interpreting preferred; experience working with third party payors and working knowledge of ICD-10 and CPT codes
    • Special Aptitudes Activities: Demonstrates excellent communication, interpersonal, organizational, and customer service skills with strong attention to detail. Proficient in computer applications, typing, transcription, and filing, with the ability to accurately follow verbal and written instructions while effectively managing multiple priorities in a fast-paced environment.

    Our competitive salary package is adjusted to align with a candidate’s relevant experience and skills. We also offer:

    • Low cost health insurance with no deductibles when using HMC services
    • Dental and vision insurance
    • Free disability and life insurance
    • 403(b) plan
    • Up to $8000 in degree/tuition reimbursement
    • In-House Pharmacy
    • Relaxation Room and Fitness Center
    • Other voluntary benefits, such as LegalShield, Pet Insurance
    • Free onsite parking

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