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Office Assistant Jobs in Park Ridge, IL (NOW HIRING)

The Hallmark

Business Office Assistant

Chicago, IL · On-site

$22/hr

Business Office Assistant Pay $22.00/hour Part-time working Tuesday, Wednesday and Thursday - May work Fridays as needed Bilingual preferred At The Hallmark, we are dedicated to enriching the lives ...

VIVA USA INC

Office Assistant

Rolling Meadows, IL · On-site

$16.75 - $22.25/hr

Establish a warm and welcoming atmosphere, greet visitors, answer questions via email and phone, and communicate messages as necessary. Assist with coordination of meetings and office events Manage ...

Il Porcellino

Office Assistant

Chicago, IL · On-site

$18 - $24/hr

We're hiring people to join our team as OFFICE ASSISTANTS ! Ideal candidates will have accounting and bookkeeping experience, and will enjoy working with numbers. A Few of Our Benefits: * Restaurant ...

Ultimate Rate Mortgage

Office Assistant

Des Plaines, IL · On-site

$16.25 - $21.50/hr

We are currently hiring a Office Assistant at Ultimate Rate Mortgage! Who we are... We're a small (but fast-growing) mortgage broker looking for team players who can step in and do what needs to be ...

Ultimate Rate Mortgage

Office Assistant

Des Plaines, IL · On-site

$16.25 - $21.50/hr

We are currently hiring a Office Assistant at Ultimate Rate Mortgage! Who we are... We're a small (but fast-growing) mortgage broker looking for team players who can step in and do what needs to be ...

Metropolitan Family Services

Office Assistant

Wheaton, IL · On-site

$40K - $44K/yr

We are now hiring for full-time Office Assistant to join our DuPage Center office . SALARY: The pay for this position will range from $19.25-$21.15 per hour ($40,000-$44,000 annually) . Placement ...

Managed Care Staffers

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Office Assistant P/T

Lake Bluff, IL · On-site

$25/hr

Temporary-to-Hire P/T Office Assistant Needed in Lake Bluff, IL Our client, a very busy and growing animal protection and welfare not-for-profit organization located in Lake Bluff, Illinois, is ...

Junction Events

Front Office Assistant

Chicago, IL · On-site

$49K - $59K/yr

We are looking for a capable and friendly Front Office Assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming ...

Junction Events

Front Office Assistant

Chicago, IL · On-site

$49K - $59K/yr

We are looking for a capable and friendly Front Office Assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming ...

Quality Optical

Office Assistant

Chicago, IL · On-site

$17.25 - $22.75/hr

... office area is tidy and presentable, with all necessary stationery and material (e.g. pens and forms) Social media posting and promotional marketing Qualifications Highly proficient in MS Office ...

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Office Assistant information

See Park Ridge, IL salary details

$9

$18

$24

How much do office assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for office assistant in Park Ridge, IL is $18.63, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.82 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Park Ridge, IL?

The most popular types of Office jobs in Park Ridge, IL are:

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For Office Assistant jobs in Park Ridge, IL, the most frequently searched job titles are:

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The top searched job categories for Office Assistant jobs in Park Ridge, IL are:

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Cities near Park Ridge, IL with the most Office Assistant job openings:

Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Park Ridge, IL as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 2% Contract, and 1% Nights. Highlights an 87% Physical, 6% Hybrid, and 7% Remote job distribution, with an average salary of $38,755 per year, or $18.6 per hour.

Business Office Assistant

Chicago, IL • On-site

Grace Management, Inc.
Health Care and Social Assistance • 1 - 5K employees
Learn more about Grace Management, Inc.external

$22/hr

Part-time

Medical, Dental, Life, Retirement, PTO

Posted 9 days ago

Grace Management rating

5.6

Company rating: 5.6 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

161st of 247 rated social care providers

Job description

Pay $22.00/hour
Part-time working Tuesday, Wednesday and Thursday - May work Fridays as needed
Bilingual preferred
At The Hallmark, we are dedicated to enriching the lives of our residents through compassionate care and unwavering support. We are seeking individuals who share our commitment to creating exceptional living experiences and who are eager to contribute to a supportive, family-like atmosphere. When you join The Hallmark, you become an integral part of a team that values making a positive difference every single day. If you are driven by empathy and excellence, we invite you to bring your talents to our welcoming community.
Full-time benefits include:
  • PTO (Paid Time Off) and Holiday Pay: Take advantage of paid time off to maintain a healthy work-life balance.
  • Daily pay: Get paid daily, providing you with financial flexibility and control over your earnings.
  • Health/Dental Insurance
  • 401K with employer match: Plan for your financial future with our 401k program.
  • Life Insurance: Company paid life insurance
  • Short and long-term disability: Financial security while you recover from an injury that puts you out of work
  • Referral Bonuses: Refer qualified candidates and earn rewards
  • Tuition Reimbursement: Invest in your education with our support
  • Employee Assistance Program: Connecting our employees with resources for handling personal challenges

Summary of Duties of the Business Office Assistant
The Business Office Assistant reports to the Business Office Manager to provide clerical and reporting support for both accounting and human resources activities. The Business Office Assistant provides clerical support, organizes, and maintains resident and associate files, assists with resident requests, and assists in the coordination of resident, family, and guest services. The Business Office Assistant supports the recruitment, background checks, benefit enrollments, and onboarding/orientation processes for all new hires at the community. The Business Office Assistant provides other assistance as assigned.
Essential Functions of the Business Office Assistant
At the direction of the Business Office Manager, the Business Office Assistant may perform the following tasks:
  • Process resident deposits and security/reservation deposits and submit to Grace Management, Inc. home office.
  • Assist with Accounts Payable and Accounts Receivable activities, as requested.
  • Maintains accurate associate and resident files, keeping information current in the file for state surveys and inspections.
  • Possess basic understanding of accounting principles.
  • Monitor, edit, and input payroll time punches to include missing punches, paid time off (sick, vacation, personal holiday, other), not to exceed associate PTO bank, and monitor holiday hours and eligibility.
  • Assist with recruitment activities by placing ads, screening applicants, check references, scheduling physicals, and scheduling interview appointments, as requested by supervisor.
  • Assist in benefit enrollments for medical, dental, and ancillary benefit plans.
  • Coordinate and forward all new hire paperwork, associate maintenance forms, and required termination paperwork to home office in a timely manner.
  • Possess basic understanding of associate handbook policies and ability to explain policies to associates.
  • Possess basic understanding of associate's benefit package and ability to explain on a basic level to associates.
  • Possess basic understanding of labor laws, posters, and legal required notifications.
  • Possess basic knowledge of forms and procedures as it relates to payroll and human resource topics.
  • Maintain employee files with respect to confidentiality and legal compliance.
  • Work closely with payroll administrator and Grace Management, Inc. home office.
  • Ability to maintain confidentiality and professionalism in all things related to associate pay, benefits, and other private matters.
  • Provides front desk coverage and answers phone.
  • Supports other departmental clerical needs as requested or as necessary.
  • Provide administrative support including typing, filing, preparation of reports, copying, scheduling appointments, and calling vendors, as requested by supervisor.
  • Keep inventory of office supplies.
  • Resolve immediately or report to supervisor any unsafe conditions including building hazards, unsafe work practices, or threats to resident safety.
  • Participates in required meetings, training, and staffing.
  • Performs other related duties as assigned by supervisor.

Non-Essential Functions of the Business Office Assistant
  • Supports and participates in the resident centered activity programs.
  • Participates in projects or committees as assigned.
  • Attends all associate meetings including in-service education and associate functions, as requested by supervisor.
  • Assists in a variety of tasks involving residents as assigned.

Knowledge, Skills, Abilities, and Experience
  • High school diploma or GED equivalent and one to two years of relevant office training and bookkeeping or comparable post-high school education which may include vocational or college education.
  • Computer skills including: Windows, Office, Word, Excel, Outlook, internet-based payroll, and property management programs.
  • Good grammatical and writing skills, proficient with email process and etiquette.
  • Ability to read, write, and speak English.
  • Ability to comprehend and apply regulations, employment, and labor laws, local, state, and federal standards, and requirements.
  • Must have the interpersonal skills to work with various levels of people, associates, and residents.
  • Familiarity with office equipment including fax, copier, computers, scanner, phone, postage meter.
  • Be free of communicable disease.
  • Completion of drug testing and criminal record background check upon hire and upon request of supervisor.
  • Physical requirements include bending, standing, lifting, stooping, sitting, walking, stretching, and ability to lift/carry up to 40 pounds.

There is no greater way to elevate your career than by contributing your passion and skill to a senior living community. Grace Management, Inc. is committed to helping nurture a sense of belonging by helping you grow professionally. The quality of our communities is determined by the quality of our employees.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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About Grace Management

Sourced by ZipRecruiter

Grace Management, headquartered in Maple Grove, Minnesota, is a revered figure in the senior living industry in the United States. Established in 1984, the esteemed organization specializes in crafting luxury senior living communities across the nation. Its primary aim is to create lifestyle-enriching environments that empower seniors to live independently, with dignity, grace, and security. Over the years, Grace Management has significantly expanded its national footprint, with senior residences scattered across the country, manifesting its mission to serve our senior population.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Maple Grove, MN, US

Year founded

1984

Social media

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