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Office Assistant Jobs in Park Ridge, IL (NOW HIRING)

USA Clinics Group

Office Assistant

Northbrook, IL · On-site

$17.25 - $22.50/hr

The Office Assistant is responsible and accountable for the maintenance of health records and mail processing. In this capacity, the employee organizes and maintains a system of health files, patient ...

Sumitomo Corporation of America

Office Assistant

Chicago, IL · On-site

$17.25 - $22.75/hr

Office Assistant ($50,000-$60,000) Job Summary: We are seeking a proactive and detail-oriented Office Assistant to support the General Affairs function in our Chicago office. This role plays a ...

Sumitomo Corporation of Americas

Office Assistant

Chicago, IL · On-site

$17.25 - $22.75/hr

Office Assistant ($50,000-$60,000) Job Summary: We are seeking a proactive and detail-oriented Office Assistant to support the General Affairs function in our Chicago office. This role plays a ...

USA Clinics Group

Office Assistant

Northbrook, IL · On-site

$17 - $22.25/hr

The Office Assistant is responsible and accountable for the maintenance of health records and mail processing. In this capacity, the employee organizes and maintains a system of health files, patient ...

USA Clinics Group

Office Assistant

Northbrook, IL · On-site

$17 - $22.25/hr

The Office Assistant is responsible and accountable for the maintenance of health records and mail processing. In this capacity, the employee organizes and maintains a system of health files, patient ...

Argonne National Laboratory

Office Assistant

Lemont, IL · On-site

$20.78 - $32.41/hr

This Office Assistant/Administrative Assistant will provide support to the Director, Electric Grid Program and the Director, Transportation Program in the Advanced Energy Technologies (AET ...

Argonne National Laboratory

Office Assistant

Lemont, IL · On-site

$20.78 - $32.41/hr

This Office Assistant/Administrative Assistant will provide support to the Director, Electric Grid Program and the Director, Transportation Program in the Advanced Energy Technologies (AET ...

Wheaton College

History Office Assistant

Wheaton, IL · On-site

$16.50 - $21.75/hr

Student Office Assistant - History Department The History Department is seeking motivated and dependable student office assistants to provide general administrative support, assist with departmental ...

VIVA USA INC

Office Assistant

Rolling Meadows, IL · On-site

$16.75 - $22.25/hr

Establish a warm and welcoming atmosphere, greet visitors, answer questions via email and phone, and communicate messages as necessary. Assist with coordination of meetings and office events Manage ...

PCMI LLC

Office Assistant

Park Ridge, IL · On-site

$20 - $23/hr

What You'll Do The Office Assistant is responsible for providing administrative support and assisting with planning employee events, organizing onsite sales meetings and other company events. This ...

Ultimate Rate Mortgage

Office Assistant

Des Plaines, IL · On-site

$16.25 - $21.50/hr

We are currently hiring a Office Assistant at Ultimate Rate Mortgage! Who we are... We're a small (but fast-growing) mortgage broker looking for team players who can step in and do what needs to be ...

Ultimate Rate Mortgage

Office Assistant

Des Plaines, IL

$16.25 - $21.50/hr

We are currently hiring a Office Assistant at Ultimate Rate Mortgage! Who we are... We're a small (but fast-growing) mortgage broker looking for team players who can step in and do what needs to be ...

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Office Assistant information

See Park Ridge, IL salary details

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How much do office assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for office assistant in Park Ridge, IL is $18.63, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.82 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Park Ridge, IL? The most popular types of Office jobs in Park Ridge, IL are:
What are popular job titles related to Office Assistant jobs in Park Ridge, IL? For Office Assistant jobs in Park Ridge, IL, the most frequently searched job titles are:
What job categories do people searching Office Assistant jobs in Park Ridge, IL look for? The top searched job categories for Office Assistant jobs in Park Ridge, IL are:
What cities near Park Ridge, IL are hiring for Office Assistant jobs? Cities near Park Ridge, IL with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Park Ridge, IL as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $38,755 per year, or $18.6 per hour.

Office Assistant

USA Clinics Group

Northbrook, IL • On-site

$17.25 - $22.50/hr

Other

Re-posted 2 days ago

Job description

The Office Assistant is responsible and accountable for the maintenance of health records and mail processing. In this capacity, the employee organizes and maintains a system of health files, patient payments, and patient correspondence, and oversees incoming/outgoing mail. The employee is expected to exercise good judgment and confidentiality and function independently.

Duties/Responsibilities

  • Separate mail; distribute to correct departments or person
  • Open, scan, and send out all mail regarding claims (medical records, appeals or denials)
  • Scan and send out patient correspondence
  • Open and separate insurance and patient checks
  • Prepare all checks for deposit (stamp and deposit slip)
  • Print and mail medical records
  • Make daily trips to the post office for mail pick up and delivery
  • Manage all files and records with confidentiality and attention to detail
  • Perform general office clerk duties and errands.

Requirements

  • High School Diploma or GED required, higher education preferred
  • Valid Driver's License and reliable vehicle
  • 1 year of medical office or secretary work experience required
  • Proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint)
  • Strong attention to detail and able to multitask between different assignments
  • This is a full time role, Monday-Friday - must be able to work full time

Apply