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Office Assistant Jobs in Needham, MA (NOW HIRING)

Robert Half

Office Assistant

Cambridge, MA · On-site

$22.80 - $26.40/hr

We are looking for an organized Office Assistant to support daily workplace operations in Cambridge, Massachusetts. This is a Contract position focused on maintaining a well-run office environment ...

Jules Consulting Inc

Be Seen First

Office Assistant

Quincy, MA · On-site

$22 - $32/hr

Office equipment operation * Filing best practices * Organizing and maintaining office supplies * Utilize accounting software to assist with bookkeeping tasks * Acting as a personal assistant to the ...

Jules Consulting Inc

Be Seen First

Office Assistant

Quincy, MA · On-site

$22 - $32/hr

Office equipment operation * Filing best practices * Organizing and maintaining office supplies * Utilize accounting software to assist with bookkeeping tasks * Acting as a personal assistant to the ...

Back Bay Staffing Group

Office Assistant

Milford, MA · On-site

$18.25 - $24.25/hr

Administrative Assistant Looking for a person with strong organizational skills and record keeping ... This position may flex between two office locations (Southbridge & Milford). The hours are flexible ...

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Back Bay Staffing Group

Office Assistant

Milford, MA · On-site

$18.25 - $24.25/hr

Administrative Assistant Looking for a person with strong organizational skills and record keeping ... This position may flex between two office locations (Southbridge & Milford). The hours are flexible ...

New

myDermRecruiter

Medical Office Assistant

Somerville, MA

$39.30K - $48K/yr

Medical Office Assistant Reporting to the Practice Manager, the Medical Office Assistant is responsible for interacting with patients in a healthcare setting and managing administrative tasks for the ...

myDermRecruiter

Medical Office Assistant

Westford, MA

$37.40K - $45.70K/yr

Medical Office Assistant Reporting to the Practice Manager, the Medical Office Assistant is responsible for interacting with patients in a healthcare setting and managing administrative tasks for the ...

Babson College

Office Assistant, Student Life

Wellesley, MA · On-site

$18.25 - $24.25/hr

Student Life Office Assistant Summer Office Assistant(s) serve as the first contact for visitors and callers to the Student Life Office and are responsible for being a resource of campus-wide ...

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How much do office assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for office assistant in Needham, MA is $20.63, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.03 per hour, depending on experience, location, and employer.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Needham, MA? The most popular types of Office jobs in Needham, MA are:
What job categories do people searching Office Assistant jobs in Needham, MA look for? The top searched job categories for Office Assistant jobs in Needham, MA are:
What cities near Needham, MA are hiring for Office Assistant jobs? Cities near Needham, MA with the most Office Assistant job openings:
Office Assistant jobs near you

Office Assistant

NEW ENGLAND WOOD FLOORS INC

Pembroke, MA

$18 - $20/hr

Part-time

Posted 15 days ago

Job description

About the Role:
Join NEW ENGLAND WOOD FLOORS INC as an Office Assistant, where you'll play a vital role in supporting our dynamic team in Pembroke, MA. This position offers a great opportunity to contribute to a company known for its exceptional craftsmanship and customer service in the hardwood flooring industry.
Responsibilities:
  • Manage daily office operations and ensure efficient administrative processes.
  • Assist with scheduling appointments and coordinating meetings for the team.
  • Handle incoming calls and provide excellent customer service to clients.
  • Maintain organized filing systems and manage office supplies inventory.
  • Prepare and process invoices, purchase orders, and other documentation.
  • Support the team with data entry and maintain accurate records.
  • Assist with marketing efforts, including social media updates and promotional materials.
  • Collaborate with team members to improve office efficiency and workflow.

Requirements:
  • High school diploma or equivalent; additional education in office administration is a plus.
  • Proven experience as an office assistant or in a similar administrative role.
  • Strong proficiency in MS Office Suite (Word, Excel, Outlook).
  • Excellent communication skills, both written and verbal.
  • Detail-oriented with strong organizational skills and the ability to multitask.
  • Positive attitude and a willingness to learn in a fast-paced environment.
  • Ability to work independently as well as part of a team.
  • Familiarity with the construction or flooring industry is a plus.

About Us:
NEW ENGLAND WOOD FLOORS INC has been a trusted name in hardwood flooring for over 20 years, providing high-quality products and exceptional service to our valued customers. Our commitment to craftsmanship and customer satisfaction has earned us a loyal client base, and our employees enjoy a supportive work environment where their contributions are valued and recognized.