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Hr Administrative Assistant Jobs in Needham, MA (NOW HIRING)

Autism Behavioral Center

Administrative Assistant

Berlin, MA · On-site

$19.75 - $26.75/hr

Administrative Assistant - About Us Autism Behavioral Center is dedicated to improving the ... This role is ideal for someone interested in building a career in HR, with responsibilities that ...

Autism Behavioral Center

Administrative Assistant

Berlin, MA · On-site

$19.75 - $26.75/hr

Administrative Assistant - About Us Autism Behavioral Center is dedicated to improving the ... This role is ideal for someone interested in building a career in HR, with responsibilities that ...

Boston College

Administrative Assistant

Chestnut Hill, MA · On-site

$25.60 - $32.01/hr

Hiring Range: $25.60/hr to $32.01/hr. Pay rate commensurate with relevant experience. The Research ... The Administrative Assistant is responsible for processing the high volume of requests for the ...

Boston College

Administrative Assistant

Chestnut Hill, MA

$19.75 - $26.50/hr

Hiring Range: 25.60/hr to 32.01/hr. Pay rate commensurate with relevant experience. The Research ... The Administrative Assistant is responsiblefor processing the high volume of requests for the ...

Springwell, Inc.

Administrative Assistant

Waltham, MA · On-site

$25.64/hr

The compensation for this role is $25.64/hr for a 37.5 hour work-week. POSITION DESCRIPTION: The Administrative Assistant will provide overall administrative support for designated Springwell staff.

Boston College

Administrative Assistant

Chestnut Hill, MA · On-site

$25.60 - $32.01/hr

Hiring Range: $25.60/hr to $32.01/hr. Pay rate commensurate with relevant experience. The Research ... The Administrative Assistant is responsiblefor processing the high volume of requests for the ...

Springwell Inc

Administrative Assistant

Waltham, MA · Hybrid

$25.64/hr

The compensation for this role is $25.64/hr for a 37.5 hour work-week. POSITION DESCRIPTION: The Administrative Assistant will provide overall administrative support for designated Springwell staff.

Springwell

Administrative Assistant

Waltham, MA · On-site

The compensation for this role is $25.64/hr for a 37.5 hour work-week. POSITION DESCRIPTION: The Administrative Assistant will provide overall administrative support for designated Springwell staff.

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How much do hr administrative assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for hr administrative assistant in Needham, MA is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $19.38 and $25.67 per hour, depending on experience, location, and employer.

What Do HR Administrative Assistants Do?

As a human resources or HR administrative assistant, your job is to support various management-level employees and conduct record-keeping within a business. HR is a sensitive department that often handles highly personal information, so you are expected to work with the utmost degree of professionalism and respect for privacy. As an assistant, you are not in charge of making too many decisions on your own, but you may participate in the decision-making process. Your duties may include assisting with managing payroll, hiring and training a new employee, organizing a staff recruitment event, or researching a candidate for employment.

What are the key skills and qualifications needed to thrive as an HR Administrative Assistant, and why are they important?

To thrive as an HR Administrative Assistant, you need a solid understanding of HR processes, administrative procedures, and strong organizational skills, typically supported by a relevant associate degree or certification. Familiarity with HRIS systems, applicant tracking software, and office productivity tools like Microsoft Office is important for managing daily tasks efficiently. Excellent attention to detail, discretion, and strong interpersonal communication help build trust and support within the team. These skills ensure smooth HR operations, accurate record-keeping, and effective support for both employees and HR management.

What are the main challenges faced by an HR Administrative Assistant when managing confidential employee information?

As an HR Administrative Assistant, handling confidential employee information is a critical responsibility that requires strong attention to detail and discretion. Common challenges include ensuring that sensitive data is properly stored and only accessible to authorized personnel, staying up-to-date with data privacy regulations, and maintaining accuracy while processing high volumes of paperwork. Effective communication with team members and adherence to company policies are essential for preventing data breaches and protecting employee privacy.

What are HR Administrative Assistants?

HR Administrative Assistants are professionals who support the Human Resources department with clerical and administrative tasks. Their duties often include maintaining employee records, assisting with recruitment processes, scheduling interviews, processing payroll, and handling HR-related documentation. They serve as a bridge between employees and HR management, ensuring smooth daily operations. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Hr Administrative Assistant vs HR Coordinator?

AspectHR Administrative AssistantHR Coordinator
ResponsibilitiesHandling administrative tasks, scheduling, maintaining recordsAssisting with recruitment, onboarding, employee relations
Required SkillsOrganizational skills, basic HR knowledge, communicationHR knowledge, communication, coordination skills
CertificationsNone typically required, HR certifications optionalHR certifications preferred (e.g., SHRM-CP)
Work EnvironmentOffice setting, administrative supportOffice setting, HR department

While both roles support HR functions, the HR Administrative Assistant focuses on administrative and clerical tasks, whereas the HR Coordinator handles more involved HR processes like recruitment and employee engagement. The roles often overlap but differ in scope and responsibilities.

More about Hr Administrative Assistant jobs
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What job categories do people searching Hr Administrative Assistant jobs in Needham, MA look for? The top searched job categories for Hr Administrative Assistant jobs in Needham, MA are:
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Hr Administrative Assistant jobs near you

Administrative Assistant

Collabera Technologies

Cambridge, MA • Hybrid

$30 - $32/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Description

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Administrative Assistant
Contract: Cambridge, Massachusetts, US
Salary Range: 30.00 - 32.00 | Per Hour
Job Code: 369040
End Date: 2026-05-29
Days Left: 3 days, 3 hours left
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Position Details:
Client: Pharmaceutical Company
Position Title: Administrative Assistant IV
Duration: 12 months (Possible extension)
Location: Cambridge, MA 02139 (Hybrid)
Pay Range: $30/hr to $32/hr
Key Responsibilities:
  • Provides Advanced admin support to the team leaders. May provide back-up support to other team staff, as needed.
  • Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Interact with high-level executives and handles confidential or business-sensitive information.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Uses and understands MS Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
Responsible for all administrative functions for Discovery Research Neuroscience and our Cambridge Research Center such as:
  • Calendar management, proactively solving conflicts.
  • Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
  • Scheduling travel and processing expense reports.
  • Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.
  • Ordering office supplies.
  • Processing invoices.
  • Meeting/event planning and catering.
  • Creating or modifying business documents.
  • Preparing presentations from source materials.
  • Preparing binders and other large copy requests.
  • Requesting publications/articles.
  • Onboarding various contracted vendors; and
  • Operates with general instruction and some supervision.
Leadership and Interpersonal Skills:
  • Fully understands assigned tasks and any associated expectations.
  • Asks for clarification, as needed.
  • Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
  • Demonstrates strong problem-solving skills.
  • Accountable and responsible for actions/mistakes.
  • Challenges the team to always do better.
  • Prioritizes own work, balancing multiple requests for assistance.
  • Establishes good working relationships with client areas.
  • Builds rapport and trust with others; possesses good listening skills.
Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - These all are subject to applicable eligibility).
Job Requirement
  • Administrative Assistant
  • Calendar management
  • Handling Teams/Zoom
  • Scheduling travel
  • expense reports
  • Meeting/event planning and catering
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Anwesha Mohapatra
  • anwesha.mohapatra@collabera.com

Apply Now

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