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Office Assistant Jobs in Belgrade, MT (NOW HIRING)

Home Instead

Office Coordinator

Bozeman, MT · On-site

$18.25 - $24.50/hr

The Office Coordinator is expected to answer phones, complete administrative duties (which may ... Cover the on call phones one night/week Secondary Responsibilities: * Assist with making reference ...

Floor Coverings International

Office Manager

Bozeman, MT · On-site

$50K - $52K/yr

Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and ...

Kimpton Hotels

Front Office Manager

Bozeman, MT

What You'll Do Lead all Front Office operations, set and maintain a high level of guest service ... Delete or add transactions that will assist in balancing revenues. * Review Front Desk logbook for ...

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Office Assistant information

See Belgrade, MT salary details

$10

$20

$26

How much do office assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for office assistant in Belgrade, MT is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $22.64 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Belgrade, MT? The most popular types of Office jobs in Belgrade, MT are:
What job categories do people searching Office Assistant jobs in Belgrade, MT look for? The top searched job categories for Office Assistant jobs in Belgrade, MT are:
What cities near Belgrade, MT are hiring for Office Assistant jobs? Cities near Belgrade, MT with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Belgrade, MT as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,127 per year, or $20.3 per hour.
Office Coordinator

Office Coordinator

Home Instead

Bozeman, MT • On-site

$18.25 - $24.50/hr

Full-time

Posted 3 days ago

Home Instead rating

5.5

Company rating: 5.5 out of 10

Based on 388 frontline employees who took The Breakroom Quiz

165th of 238 rated social care providers

Job description

Objective:
The Office Coordinator is expected to perform a variety of clerical and administrative duties. The Office Coordinator is expected to answer phones, complete administrative duties (which may include assistance with accounts payable and accounts receivable) and support other staff members with clerical tasks in order to provide the highest quality service to clients.
Primary Responsibilities:
  • Reflect the core values of Home Instead
  • Handle office responsibilities to allow a consistent full time networking effort, which is critical in building the business
  • Greet and welcome each visitor in a friendly, warm and professional manner
  • Answer each incoming call in a friendly, professional and knowledgeable manner and distribute incoming calls to the appropriate staff members
  • Field new client inquiries over the phone in a knowledgeable manner and schedule care consultations
  • Assist with hiring process for new Care Pros, duties may include fielding employment inquiries from prospective Care Pros and moving applicants through the process.
  • Assist with billing processing, including client invoices and Care Pros payroll
  • Enter and maintain accurate client and Care Pros records in the operating system
  • Communicate client and Care Pros concerns or problems with owner or other staff members as appropriate
  • Determine each visitor's purpose in a pleasant manner and promptly notify the appropriate staff member of their arrival
  • Assist with stuffing and mailing client invoices and Care Pros payroll
  • Organize and distribute the daily mail according to prior instructions
  • Ensure Home Instead standards are met and upheld
  • Maintain regular attendance at the office to execute job responsibilities
  • Demonstrate open and effective communication with owner, colleagues and Care Pros
  • Cover the on call phones one night/week

Secondary Responsibilities:
  • Assist with making reference calls on prospective Care Pros in a timely manner
  • Process criminal background and Department of Motor Vehicle checks
  • Participate in quarterly Care Pros meetings
  • Order and stock office supplies
  • Maintain supplies for postage, fax, credit card and copy machine
  • Perform any and all other functions deemed necessary

Home Instead
517 S. 22nd Ave, Ste 8
Bozeman, MT 59718
(406)922-5060
Please email resume with cover letter to:
Jon Marchi Owner
[email protected]
Position Information
Title:Office CoordinatorID:1031Wage:N/A
Please note that this is the job board for the franchise office located at . Each Home Instead franchise is independently owned and operated. To find a franchise near you, please visit the Careers page.
For job related questions please call the franchise office at 406-922-5060.

What Home Instead employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Home Instead

Sourced by ZipRecruiter

Home Instead is the world’s largest home care franchise network and the flagship home care brand of Honor. Together, Honor and the Home Instead network delivers better jobs for Care Professionals, better home care for aging adults, and entirely new offerings to support the aging journey. With over two decades of experience caring for seniors and their families, the Home Instead network has developed unique tools and ways of working that create meaningful impact. - Personalized Care Plans - Extensive Care Pro Training - Innovative Technology - Relationship Building

Industry

Health care and social assistance, individual, family and community social assistance, fitness and sports centers and home health care services

Company size

201 - 500 Employees

Headquarters location

Omaha, NE, US

Social media

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