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Office Assistant Jobs in Rhode Island (NOW HIRING)

Meals

Office Assistant

Providence, RI · On-site

$17 - $22.25/hr

Office Assistant Meals on Wheels of Rhode Island (MOWRI) is a mission-driven organization dedicated to meeting the nutritional, safety, and social needs of Rhode Islanders so that they can maintain ...

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How much do office assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for office assistant in Rhode Island is $18.54, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $20.72 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

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The most popular types of Office jobs in Rhode Island are:

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For Office Assistant jobs in Rhode Island, the most frequently searched job titles are:

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The top searched job categories for Office Assistant jobs in Rhode Island are:

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Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rhode Island as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $38,570 per year, or $18.5 per hour.

Office Assistant

Meals

Providence, RI • On-site

$17 - $22.25/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Office Assistant

Meals on Wheels of Rhode Island (MOWRI) is a mission-driven organization dedicated to meeting the nutritional, safety, and social needs of Rhode Islanders so that they can maintain healthy and independent lifestyles. We believe food is medicine and that access to nutritious, appropriate meals and education plays a vital role in health, disease management, and overall well-being.

The Office Assistant supports the day-to-day operations of the Finance Department to maintain accurate records for analysis and reporting purposes. It also assists with related functions when needed such as customer service, data entry, and general office administration. This is a full-time, hourly position; Monday through Friday with core hours of 8:30 am - 4:00 pm; evenings and weekends as needed during high volume periods with advance notice provided.

Essential Duties and Responsibilities
  • Provide administrative support to the Finance Department by maintaining accurate donation records and acknowledgement letters across designated systems and filing platforms
  • Assist with revenue processing by entering gift information, preparing deposits, reconciling transactions, and reporting activities
  • Perform daily banking functions, including reviewing bank activity for any alerts or notifications
  • Serve as a point of contact for clients, donors, vendors, and staff by responding professionally and promptly to inquiries related to payments, donations, invoices, and departmental processes
  • Support accounts payable and accounts receivable activities by submitting invoices, assisting with payment tracking, monitoring outstanding balances, and maintaining organized records.
  • Assist with monthly financial reviews and reconciliations by gathering supporting documentation, researching discrepancies, and preparing information for departmental review
  • Maintain contract and procurement records including W9s, vendor agreements, insurance certificates, and ACH forms
  • Coordinate with team on ordering activities, tracking internal expenses and documentation reporting
  • Support compliance and record-retention efforts by organizing financial and administrative records, maintaining filing systems, and preparing documentation for audits and reporting requirements.
  • Assist the Finance Coordinator with scheduling, calendar management, and the coordination of key departmental deadlines.
  • Provide administrative support to the Finance Committee by serving as notetaker and preparing meeting minutes
  • Perform general clerical and administrative duties, including data entry, document preparation, correspondence management, record maintenance, and other duties as assigned to support the efficient operation of the Finance Department

Requirements

Commitment to Meals on Wheels of RI's mission & values

Ability to manage multiple projects and adjust workflow as needed to meet deadlines and goals

Attention to detail and accuracy in recordkeeping and documentation

Timely communication between supervisor and other internal team members

Ability to work independently

Proficiency in Excel

Strong communication skills with external clients and customers

Excellent organizational skills (both digital and physical)

Proficiency in Microsoft Office Suite

Valid driver's license & reliable transportation

1-2 years of experience in administrative support, bookkeeping, or related experience

High school diploma or equivalent

Associate degree in Business Administration, Finance, Office Administration, or a related field preferred

Clear results of a background and motor vehicle record check

Work is performed in a building. The noise level in the work environment is usually moderate and the environment is sometimes fast paced. Protocol for safety and security is a priority. Occasional work after normal business hours. Must be able to drive to other locations such as external meetings, within the state.

While performing the duties of this job, the team member is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands; balance, stoop, kneel or crouch; and talk or hear. The team member must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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