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Office Assistant File Clerk Jobs in Alabama (NOW HIRING)

Woody Anderson Ford

Part Time File Clerk

Huntsville, AL · On-site

$18/hr

Prior dealership or office filing experience * Familiarity with automotive repair orders * Experience working in a service department environment We are an equal opportunity employer and prohibit ...

Woody Anderson Ford

Part Time File Clerk

Huntsville, AL · On-site

$18/hr

Prior dealership or office filing experience * Familiarity with automotive repair orders * Experience working in a service department environment We are an equal opportunity employer and prohibit ...

Woody Anderson Ford

Part Time File Clerk

Huntsville, AL · On-site

$18/hr

Prior dealership or office filing experience * Familiarity with automotive repair orders * Experience working in a service department environment We are an equal opportunity employer and prohibit ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

Office Assistant ID: 9940 Location: Moody Description High Tide Oil Company, Inc. is currently ... Set up and maintain driver compliance files and binders * Set up and maintain unit compliance ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

Office Assistant ID: 9940 Location: Moody Description High Tide Oil Company, Inc. is currently ... Set up and maintain driver compliance files and binders * Set up and maintain unit compliance ...

High Tide Oil Company

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

Office Assistant High Tide Oil Company, Inc. is currently hiring for a full-time Office Assistant ... Set up and maintain driver compliance files and binders * Set up and maintain unit compliance ...

Horizon Point Marketing

Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

Organize files, records, and office documentation * Assist with scheduling and calendar management * Support internal departments with operational tasks Qualifications: * Strong organizational and ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

High Tide Oil Company, Inc. is currently hiring for a full-time Office Assistant to provide a wide ... Set up and maintain driver compliance files and binders * Set up and maintain unit compliance ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

High Tide Oil Company, Inc. is currently hiring for a full-time Office Assistant to provide a wide ... Set up and maintain driver compliance files and binders * Set up and maintain unit compliance ...

Alphabe Insight Inc

Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

Organize files, records, and office documentation * Assist with scheduling and calendar management * Support internal departments with operational tasks Qualifications * Strong organizational and ...

Limitless East Marketing

Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

Organize files, records, and office documentation * Assist with scheduling and calendar management * Support internal departments with operational tasks Qualifications * Strong organizational and ...

Savard Personnel Group

Law Office Assistant

Opelika, AL · On-site

$50K - $65K/yr

Law Office Assistant $50,000 - $65,000/annually Join First Choice, A Savard Company - where your ... Familiarity with MS Office, Word, Excel, court filing system * Excellent interpersonal and ...

Savard Group

Law Office Assistant

Opelika, AL · On-site

$24.04 - $31.25/hr

Law Office Assistant $50,000 - $65,000/annually Join First Choice, A Savard Company - where your ... Familiarity with MS Office, Word, Excel, court filing system * Excellent interpersonal and ...

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All JobsOffice File Clerk JobsOffice Assistant File Clerk JobsOffice Assistant File Clerk Jobs in Alabama

Office Assistant File Clerk information

What is an office assistant file clerk?

Office Assistant File Clerks are administrative professionals responsible for organizing, managing, and maintaining paper and electronic files within an office setting. They ensure that documents are properly filed, easily accessible, and secure. Their duties often include data entry, scanning documents, retrieving files upon request, and sometimes assisting with other clerical tasks such as answering phones or scheduling appointments. This role is essential for the smooth operation of businesses that rely on accurate record-keeping and efficient information retrieval.

What are the key skills and qualifications needed to thrive as an office assistant file clerk, and why are they important?

To thrive as an Office Assistant File Clerk, you need strong organizational skills, attention to detail, and basic office administration knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), filing systems (both physical and digital), and office equipment is commonly required. Effective communication, reliability, and time management are valuable soft skills that help you excel in this role. These competencies ensure accurate record-keeping, efficient workflow, and smooth daily operations within any office environment.

How does an office assistant file clerk typically collaborate with other departments within an organization?

Office Assistant File Clerks often serve as a key point of contact between various departments by organizing, retrieving, and distributing important documents as needed. They work closely with administrative staff, managers, and sometimes external partners to ensure that records are accurate and accessible. This collaboration helps maintain smooth workflow and supports compliance with company policies and legal regulations. Effective communication and attention to detail are essential, as clerks must handle sensitive information and prioritize requests from different teams.

What is the difference between Office Assistant File Clerk vs Office Assistant File Clerk?

AspectOffice Assistant File Clerk

Since both titles are identical, the roles typically overlap significantly. Generally, an Office Assistant File Clerk handles basic administrative tasks, including filing, data entry, and document management within office environments. They often require similar credentials such as high school diplomas or equivalent and work in industries like healthcare, legal, or corporate offices. The primary difference may lie in specific job responsibilities or employer preferences, but overall, these roles are essentially the same in scope and requirements.

What are popular job titles related to Office Assistant File Clerk jobs in Alabama?

For Office Assistant File Clerk jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Office Assistant File Clerk jobs in Alabama look for?

The top searched job categories for Office Assistant File Clerk jobs in Alabama are:

What cities in Alabama are hiring for Office Assistant File Clerk jobs?

Cities in Alabama with the most Office Assistant File Clerk job openings:

Office Assistant File Clerk jobs near you
Infographic showing various Office Assistant File Clerk job openings in Alabama as of September 2026, with employment types broken down into 66% Full Time, 27% Part Time, and 7% Contract. Highlights an 100% In-person job distribution.

Part Time File Clerk

Woody Anderson Ford

Huntsville, AL • On-site

$18/hr

Part-time

Retirement

Posted 6 days ago

Job description

Our Mission is Simple: to create an uncommonly exceptional experience for guests’ automotive needs. Woody Anderson Ford was founded in 1961 on the principles of integrity, accountability, and teamwork. We are a locally owned dealership with a family friendly culture.
 
What We Offer
  • $18/hour, part time
  • 401(k) Savings Plan with Employer Match
  • Closed on Sundays
  • Paid Training 
  • Work-Life Balance
  • Ongoing Professional Development
  • Employee Discounts
  • Family-Friendly and Inclusive Team Culture
  • Career Growth and Internal Promotions
  • Custom and Competitive Wage Plans
Responsibilities
 
Repair Order Management
  • Review and filter the daily “cashier stack” of repair orders to determine status
    • Deliver open repair orders to the Warranty Administrator or appropriate personnel for completion
  • Retrieve new model year vehicle file folders from the cashier
    • Verify folders are properly separated and file them correctly
  • Retrieve closed guest pay and warranty repair orders from the Warranty Administrator and/or Service Manager for permanent filing

PDI & Internal Repair Order Filing

  • Retrieve repair orders for PDI vehicles from the Internal Service Advisor
  • File PDI repair orders by repair order number (not VIN) in banker’s boxes
  • Monitor banker’s box capacity
    • When a box is full, transport it upstairs to the appropriate retention area
    • Begin a new box as required

 Warranty & Documentation Handling

  • Transport warranty repair orders requiring manager signatures to the Service Manager
    • After signatures are obtained, file repair orders according to established procedures
  • Staple the correct invoice sheet to the corresponding repair order
    • Reconcile invoice pricing against provided lists
    • Circle and stamp invoices that match

 Filing, Retention & Disposal

  • Separate repair orders and file them in accordance with written dealership procedures
  • Shred unnecessary or expired documents only when authorized by the Service Manager or Warranty AdministratorGeneral Support & Facility Duties
  • Run errands as needed to support the service department
  • Maintain a clean, neat, and organized work area
  • Perform custodial duties as assigned
  • Empty trash daily or as needed

Required Qualifications

  • High school diploma or the equivalent
  • High attention to detail and accuracy
  • Strong organizational skills
  • Ability to follow written procedures and retention guidelines
  • Ability to handle confidential information professionally
  • Physical ability to lift, carry, and transport banker’s boxes and files
  • Valid driver's license and acceptable driving record

Preferred Qualifications

  • Prior dealership or office filing experience
  • Familiarity with automotive repair orders
  • Experience working in a service department environment
 
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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