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Office Administrator Project Coordinator Jobs (NOW HIRING)

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Office Administrator

Manhattan, NY · On-site

$19.75 - $27.25/hr

Office Administrator Location: New York, NY Employment Type: Full-Time Schedule: Monday through ... supporting project coordination in a fast‑paced environment. What You'll Do * Provide ...

CFS

Construction Project Coordinator

Oak Creek, WI · On-site

$22 - $25/hr

Construction Project Coordinator, Project Coordinator, Construction Administrator, Project Administrator, Construction Coordinator, Construction Office Coordinator, Construction Project Assistant ...

CFS

Construction Project Coordinator

Oak Creek, WI · On-site

$22 - $25/hr

Construction Project Coordinator, Project Coordinator, Construction Administrator, Project Administrator, Construction Coordinator, Construction Office Coordinator, Construction Project Assistant ...

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How much do office administrator project coordinator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for office administrator project coordinator in the United States is $24.63, according to ZipRecruiter salary data. Most workers in this role earn between $20.67 and $27.64 per hour, depending on experience, location, and employer.

What does an office administrator project coordinator do?

An Office Administrator Project Coordinator is responsible for managing administrative tasks and supporting project activities within an organization. Their duties often include scheduling meetings, maintaining records, coordinating communication between teams, and assisting with project planning and execution. They act as a key point of contact for both administrative and project-related matters, ensuring that operations run smoothly. Additionally, they may help track project progress, prepare reports, and facilitate the completion of project deliverables on time and within budget.

How does an office administrator project coordinator typically balance administrative duties with project coordination responsibilities?

Office Administrator Project Coordinators often juggle a mix of administrative tasks, such as managing schedules and handling correspondence, alongside project-specific responsibilities like tracking timelines and facilitating team communication. Effective time management and prioritization are key, as the role requires shifting between supporting day-to-day office operations and ensuring project milestones are met. Collaboration with project managers, team members, and external stakeholders is frequent, making clear communication skills essential. Many organizations provide tools and templates to help streamline both aspects of the job, but adaptability and proactive problem-solving remain crucial for success.

What are the key skills and qualifications needed to thrive as an office administrator project coordinator, and why are they important?

To thrive as an Office Administrator Project Coordinator, you need strong organizational skills, multitasking abilities, and a background in business administration or project management. Familiarity with office management software (such as Microsoft Office Suite and project management tools like Asana or Trello) and possibly certifications like CAP (Certified Administrative Professional) are valuable. Excellent communication, attention to detail, and problem-solving skills help you coordinate tasks and support team collaboration. These skills ensure efficient project execution, smooth office operations, and successful achievement of organizational goals.

What is the difference between Office Administrator Project Coordinator vs Office Administrator?

AspectOffice AdministratorProject Coordinator
Primary RoleManages daily office operations, administrative tasks, and clerical supportCoordinates project activities, schedules, and communication among team members
Required SkillsAdministrative skills, organization, communicationProject management, scheduling, communication
CertificationsTypically none required, but administrative certifications helpfulProject management certifications like CAPM or PMP beneficial
Work EnvironmentOffice setting, administrative departmentsProject teams, cross-departmental collaboration

While both roles often work in office environments and require strong organizational skills, the Office Administrator focuses on general administrative support, whereas the Project Coordinator specializes in managing specific project tasks and timelines. Understanding these differences helps in choosing the right career path or job search focus.

What cities are hiring for Office Administrator Project Coordinator jobs?

Cities with the most Office Administrator Project Coordinator job openings:

What states have the most Office Administrator Project Coordinator jobs?

States with the most job openings for Office Administrator Project Coordinator jobs include:

What are popular job titles related to Office Administrator Project Coordinator jobs?

For Office Administrator Project Coordinator jobs, the most frequently searched job titles are:

Office Administrator Project Coordinator jobs near you

Office Administrator/Project Coordinator

Tampa, FL • On-site

CEC Controls
Motor Vehicle Manufacturing • 51 - 200 employees
Learn more about CEC Controlsexternal

$16.50 - $22.50/hr

Other

Re-posted 8 hours ago

Job description

General Responsibilities
The office Administrator is responsible for ensuring the efficient day-to-day operation of the Florida Process Controls office while providing administrative and project support to the engineering, project management, and operations teams. This position plays a key role in maintaining an organized office, coordinating project documentation, supporting material logistics, and helping project teams execute work efficiently.
The ideal candidate is highly organized, proactive, detail-oriented, and enjoys working in a fast-paced technical environment with engineers, project managers, vendors, and customers.
Skills and Qualifications
  • High School Diploma or equivalent
  • Valid Driver's License
  • 2+ years of administrative, office coordination, or project support experience
  • Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint) and PDF creator/editor
  • Excellent written and verbal communication skills, including fluent English communication skills (written and verbal)
  • Strong organizational and time-management abilities
  • Ability to prioritize multiple assignments with minimal supervision
  • High attention to detail and commitment to accuracy
  • Professional demeanor with strong customer service skills
  • Experience supporting engineering, construction, manufacturing, or industrial organizations preferred
  • Experience with project documentation or document control preferred
Schedule
  • Part-Time (approximately 30 hours per week)
  • Office hours are Monday through Friday, 8:00 AM - 5:00 PM
  • Flexible schedule within normal business hours
Responsibilities
Administrative Support:
  • Serve as the primary administrative resource for the Florida office
  • Answer and direct incoming phone calls, emails, and visitors
  • Prepare, organize, and distribute correspondence and project documentation
  • Assist Branch Managers and Project Managers with document preparation, data entry, reports, and project administration
  • Maintain electronic and physical filing systems in accordance with company standards
  • Support meeting scheduling, travel arrangements, and calendar coordination as needed
Project Support:
  • Assist project teams with preparing project submittals, closeout documentation, and customer deliverables
  • Maintain project documentation and records throughout the project lifecycle
  • Support document control activities, including document revisions and distribution
  • Assist with project start-up and closeout administrative activities
  • Help ensure project records are complete and properly archived
Office Operation:
  • Maintain a clean, organized, and professional office environment
  • Coordinate office maintenance, cleaning, and facility needs
  • Oversee office supply inventory and place orders as needed
  • Coordinate company meetings, training events, and employee activities
  • Support onboarding activities for new employees
Shipping, Receiving, & Materials:
  • Coordinate incoming and outgoing shipments
  • Receive and verify deliveries
  • Track incoming materials and follow up with vendors on delayed shipments
  • Support material tracking
  • Assist with inventory organization and stock management
Success Factors
Successful candidates will demonstrate:
  • Strong organizational and planning skills
  • Excellent attention to detail
  • Initiative and willingness to solve problems independently
  • Ability to communicate professionally with employees, customers, and vendors
  • Flexibility is a fast-paced project environment
  • Positive attitude and strong team orientation
  • Commitment to providing exceptional internal customer service

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