Oca Jobs (NOW HIRING)

JOB INFORMATION See NOTES below for future wage increases and/or additional compensation opportunities. APPLICANTS ARE ENCOURAGED TO APPLY TO THE FOLLOWING RELATED RECRUITMENT: Legal Administrative Assistant II Legal Administrative Assistant I positions prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to Council, boards and committees; compose and type legal documents; prepare case settlements; schedule and arrange depositions; establish and maintain case files, records and indexes; document reference and background information; and perform other duties as assigned. NOTES: Employees in job classifications represented by Municipal Employees Association (MEA) are scheduled to receive the following general wage increases: 3.5% effective 7/1/27 2% effective 7/1/28 2% effective 1/1/29 Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS)

MINIMUM REQUIREMENTS You must meet the following requirements on the date you apply, unless otherwise indicated. EDUCATION/EXPERIENCE: You must meet ONE of the following options: Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college AND two years of full-time clerical support experience, which MUST include one year of experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office. Three years of full-time clerical support experience, which MUST include one year of experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office.

NOTES: The ability to type at a corrected speed of 50 words per minute on a computer keyboard is required at the time of hire. City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.

HIGHLY DESIRABLE: Professional experience in a corporate/legal office. Experience preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements. Knowledge of civil discovery and civil procedure, legal terms, and rules and procedures of local, state, and federal courts.

Above-average skill-experience working with programs such as Microsoft Word, Excel, ProLaw, Outlook, and other Windows-based legal tools. Familiarity with the Bluebook and California Style Manual. Experience with criminal law-related databases.

REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION): Proof of legal administrative assistant and/or legal secretarial program completion, if utilized to meet the minimum requirements. For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements. Required documents should be attached electronically to your application.

If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying. SCREENING PROCESS Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.

If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

SUPPLEMENTAL INFORMATION PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation.

All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may be cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego.

Candidates must notify the Personnel Department of any change to their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.