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Nonprofit Gift Processing Jobs in Ohio (NOW HIRING)

Beech Brook

Executive Assistant

Garfield Heights, OH · Hybrid

$21.63 - $24.03/hr

... nonprofit environment. The Executive Office and Development Assistant serves as a key ... Complete monthly administrative tasks related to donations, online giving, and gift processing ...

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Nonprofit Gift Processing information

What are some common challenges faced by professionals in nonprofit gift processing, and how can they be addressed?

Professionals in nonprofit gift processing often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring data accuracy in donor databases, and handling sensitive donor information with confidentiality. To address these challenges, it’s important to develop strong organizational skills, utilize reliable donor management software, and establish clear protocols for data entry and verification. Regular communication with the fundraising and finance teams also helps ensure that donations are processed promptly and donor acknowledgments are sent in a timely manner.

What are the key skills and qualifications needed to thrive as a nonprofit gift processor, and why are they important?

To thrive as a Nonprofit Gift Processor, you need strong attention to detail, proficiency in data entry, and a solid understanding of fundraising processes, typically supported by experience in nonprofit administration or finance. Familiarity with donor management systems (such as Raiser's Edge or Salesforce), spreadsheet software, and basic accounting practices is often required. Excellent organizational skills, discretion, and effective communication help ensure accuracy and maintain donor trust. These skills are crucial for maintaining accurate records, supporting fundraising efforts, and building strong donor relationships.

What is the difference between Nonprofit Gift Processing vs Nonprofit Fundraiser?

AspectNonprofit Gift ProcessingNonprofit Fundraiser
Primary RoleHandling and recording donations, ensuring accurate gift processingOrganizing campaigns and soliciting donations to raise funds
Required SkillsAttention to detail, data entry, knowledge of donation systemsCommunication, networking, persuasive skills
Work EnvironmentOffice setting, administrative tasksEvent venues, community outreach settings
Common CertificationsNone specific, familiarity with nonprofit softwareFundraising certifications (e.g., CFRE) often preferred

Nonprofit Gift Processing focuses on managing donations and ensuring accurate record-keeping, while Nonprofit Fundraisers actively seek donations through campaigns and outreach. Both roles are essential but differ in daily tasks and skill sets.

What is nonprofit gift processing?

Nonprofit gift processing is the procedure by which donations and contributions to a nonprofit organization are recorded, acknowledged, and deposited. This process ensures that donor information is accurately captured, receipts are issued, and funds are allocated appropriately within the organization. Effective gift processing is essential for maintaining donor trust, fulfilling legal and tax requirements, and supporting fundraising efforts. It often involves data entry, financial reconciliation, and communication with donors to confirm their gifts.

What are popular job titles related to Nonprofit Gift Processing jobs in Ohio?

For Nonprofit Gift Processing jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Nonprofit Gift Processing jobs in Ohio look for?

The top searched job categories for Nonprofit Gift Processing jobs in Ohio are:

What cities in Ohio are hiring for Nonprofit Gift Processing jobs?

Cities in Ohio with the most Nonprofit Gift Processing job openings:

Nonprofit Gift Processing jobs near you
Infographic showing various Nonprofit Gift Processing job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 10% Part Time, 1% Temporary, 6% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Development Department Administrator

Cleveland Metroparks

Cleveland, OH • On-site

Full-time

Re-posted 6 days ago

Cleveland Metroparks rating

8.3

Company rating: 8.3 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

4th of 37 rated wildlife parks and zoos

Job description

Cleveland Metroparks is seeking a detailoriented and donorfocused Development Department Administrator to provide essential administrative, operational, and donorrelated support to the Chief Development Officer and the broader Development team. This role is central to ensuring the department runs smoothly, serving as a key point of contact for donors, staff, and the public while managing core fundraising operations with accuracy and care.

The Department Administrator manages scheduling, correspondence, and meeting coordination while overseeing critical fundraising functions including gift processing, donor database integrity, financial reporting, and donor acknowledgment communications. This position is ideal for an organized, personable professional who excels at problemsolving, managing multiple priorities, and delivering a polished, donorcentered experience.

Key Responsibilities:

  • Provides administrative support for the Development department, including meeting coordination, supply ordering, invoice processing, inventory management, and event logistics
  • Maintains the donor database by updating donor details, contact information, relationship links, and other constituent records
  • Manages and coordinates the Chief Development Officer's calendar, ensuring accurate scheduling and timely coordination of meetings
  • Accurately processes donations and grants, ensuring the integrity of donor and financial records
  • Prepares, edits, and personalizes donor acknowledgment letters consistent with department standards
  • Generates and distributes daily gift reports and coordinates timely donor recognition
  • Reconciles gifts, produces contributed income reports, and processes deposits in accordance with audit standards
  • Serves as the first point of contact for donor and public inquiries, providing professional, donorcentered service
  • Coordinates inkind donations and supports donor events and special projects
  • Assists with budget tracking, invoice processing, purchase card coding, and other financial recordkeeping
  • Acts as a problemsolving liaison across divisions to keep department operations running efficiently

Education and Experience:

  • An Associate degree in business administration, nonprofit management, communications, public relations, marketing, or a related field is required; a Bachelor's degree is preferred.
  • Minimum two years of experience in administrative support, database management, finance, customer service, donor relations, nonprofit administration, or fundraising operations preferred.
  • An equivalent combination of education, training, and directly transferable experience will be considered.

Qualifications:

  • Valid driver's license
  • Experience with Raiser's Edge or similar CRM/donor database
  • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Adobe Acrobat
  • Basic accounting skills and familiarity with financial procedures
  • Ability to support budgeting, expense tracking, purchase card coding, invoice processing, deposits, and related financial records
  • Experience operating office equipment (printers, scanners, mailing systems) and organizing both physical and digital documents
  • Excellent writing and editing skills, particularly for donor communications
  • Strong attention to detail and accuracy in data entry and financial reporting
  • Skilled at prioritizing and managing multiple responsibilities with strong organizational habits
  • Professional, donorcentered approach with excellent interpersonal skills
  • Discretion and sound judgment in handling confidential information
  • Follows and promotes the ethical guidelines outlined in the Association of Fundraising Professionals (AFP) Code of Ethics and AFP Donor Bill of Rights
  • Ability to work independently and collaboratively across departments

Work Days: Monday - Friday with occasional evenings and weekends to support operational needs

Application Deadline:Open until filled

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