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Office Management / Staff Officer, Mid
About Polaris
Polaris is a mission-focused federal contractor supporting defense and intelligence community customers with cleared administrative, operational, program, and mission support services. We value professionalism, responsiveness, accountability, and high-quality support to Government customers. Polaris team members are expected to bring sound judgment, discretion, strong communication skills, and a customer-first mindset to every assignment.
The Opportunity
Polaris is seeking a Mid-Level Office Management / Staff Officer to support Government office operations, staff actions, administrative coordination, communications, task tracking, records management, meeting support, travel coordination, and day-to-day business rhythms. This role requires a capable professional who can perform a broad range of administrative and staff officer duties with a high degree of independence while coordinating across leadership, staff, mission partners, and other stakeholders.
Location
St. Louis, MO. Candidates will be considered for current and anticipated openings based on customer requirements, candidate qualifications, and position availability.
Clearance Requirement
Active TS/SCI clearance required. Candidate must be eligible for favorable NGA adjudication and willing and able to complete a Counterintelligence-Scope Polygraph process within 90 days of employment or assignment, if required.
What You'll Work On
• Provide administrative, operational, and staff officer support to Government offices, front office teams, and mission support organizations.
• Manage calendars, schedule meetings, reserve conference rooms, coordinate VTC or online meeting connections, and prepare meeting materials.
• Support office task management by tracking suspense dates, coordinating responses, consolidating inputs, and preparing materials for review.
• Draft, edit, format, and review correspondence, reports, staff summaries, meeting minutes, memoranda, read-ahead packages, briefings, and other official materials.
• Support recurring office meetings, governance forums, town halls, off-sites, conferences, and other events.
• Prepare agendas, distribute read-ahead materials, record notes, document decisions, and track action items to closure.
• Assist with travel coordination, including preparation of travel orders, vouchers, and related documentation in applicable Government systems.
• Maintain office records, SharePoint sites, shared folders, organizational charts, recall rosters, distribution lists, and other information management resources.
• Coordinate office logistics, including office supplies, seating charts, equipment trouble tickets, visitor support, conference planning, and office move support.
• Support information management activities, including access groups, folder structures, permissions, and office records in accordance with applicable procedures.
• Identify administrative issues and assist in developing improved workflows, checklists, templates, standard operating procedures, and other business process improvements.
• Communicate professionally with Government personnel, senior staff, external partners, and other stakeholders.
Required Experience
• Bachelor's degree in Business, Management, or a related field.
• 7+ years of relevant office management, administrative support, staff officer, front office, or mission support experience.
• In lieu of a degree, 10+ years of directly applicable experience may be considered.
• Demonstrated interpersonal, organizational, customer service, and problem-solving skills.
• Strong written and oral communication skills.
• Ability to synthesize information and prepare clear, concise, and accurate materials.
• Ability to prioritize a dynamic workload and manage competing deadlines with limited supervision.
• Experience interacting professionally with staff at multiple levels, including senior leaders and external stakeholders.
• Proven ability to work independently on assigned tasks and collaboratively as part of a team.
• Ability to analyze information, identify administrative needs, and recommend practical improvements.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Ability to operate common office information technology equipment, including printers, scanners, phones, workstations, and teleconference or video teleconference systems.
Preferred Experience
• Experience with Government tasking, travel, personnel, records, or workflow systems.
• Experience with Defense Travel System, Management and Execution Tracker, NGA Central Electronic Routing and Tasking System, Defense Civilian Intelligence Personnel System, PeopleSoft, or similar tools.
• Experience creating or maintaining SharePoint sites, databases, official records, templates, reports, graphics, or policy materials.
• Experience supporting continuity planning, business continuity planning, oversight and compliance activities, staff action packages, or front office operations.
• Prior experience supporting NGA, the Intelligence Community, Department of Defense, or comparable federal mission environments.
Benefits:
• Medical, Dental, Vision
• 401(k) company match
• Paid Time Off
• Paid Holidays
• Company Provided Life Insurance
• Employee Assistance Program
• AD&D Insurance
• Disability insurance
Polaris Consulting Group, Inc., is an 8(a) certified, Service-Disabled Veteran Owned Small Business based in Alexandria, VA. Our cleared business professionals are experienced, knowledgeable, subject matter experts who make our clients mission their own. We combine innovation with expertise and industry-standard techniques to deliver people, processes, technology, and information solutions critical to mission success. www.polarisgov.com
Polaris is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.