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Assessment and NAEP Section

Phoenix Location

This position will support the Deputy Associate Superintendent of Assessments and has the added responsibility of supporting the Division's administrative functions (budgets, web, procurement, data files).
This position will also assist the Deputy Associate Superintendent of Accountability to maintain sound fiscal operations and implement best practices procedures:
Developing and maintaining a system of budget controls;
Assisting in the maintenance of projects, special accounts, and conferences;
Coordinating meetings and travel logistics;
Assigning priorities and deadlines;
Coordinating activities within procurement systems;
Acting as liaison between the budget department and Deputy Associate Superintendents;
Handling confidential information;
Maintaining, updating and submitting budget amendments and other procurement items;
Preparing reports for various stakeholders; and
Developing and implementing budget and accounting procedures
Rare in-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Provide comprehensive, professional administrative support to the Deputy Associate Superintendent of Assessments to including:
Coordination and management of an executive schedule;
Support with articulate, professional communication to both internal and external stakeholders;
Preparation for meetings, presentations, and travel;
Implementation of ADE policy and procedures; and
Coordination of work/project timelines developed in each section within the division; coordination of data reports
Provide support to all assessments staff that including phone protocols, managing outlook for leadership staff, setting up professional development registration, record retention, ordering supplies, procurement procedures, yearly budget reporting, coordination of administrative support for agency wide events, procedures for new staff set-up
Provide ongoing essential, cohesive administrative and organizational support to the multiple federal and state grants along with federal and state laws managed within the assessments team
Work with the division's Deputy Associate Superintendents or their designees to coordinate office moves, storage organization, and additional procedures that require a uniform system for the team
Assist in the coordination and implementation of inter-agency activities that involve the assessments team

Knowledge in:
Fiscal management and budget preparation
Standard accounting principles and procurement
Arizona State statutes and federal regulations relating to budgets and funding
A minimum of two years supporting data and finance operations
Applicants must have administrative experience
Skills in:
Verbal and written communication
Decision-making
Problem-solving
Organizational skills, including planning and prioritizing in the context of special projects, accounts, and conferences
Conducting research
Analyzing data
Using data to make programmatic and fiscal decisions
Using a procurement portal
Intermediate skills in using Microsoft Word, Excel, and Outlook
Ability to:
Identify a goal, create plans to achieve the goal, and ensure appropriate time and effort are allocated to complete the project
Multi-task
Work as a member of a team
Develop reports and written procedures
Provide attention to detail
Provide high-quality customer service

Preference will be given to those applicants with:
Post secondary education in accounting, finance, or organizational management
Experience with State of Arizona procurement system
Experience at the federal, state, or local educational agency level

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.