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Museum Events Coordinator Jobs (NOW HIRING)

American Jazz Museum

Events Manager

Kansas City, MO · On-site

$40K - $45K/yr

Coordination * Coordinate all rental logistics for private, corporate, community, and partner events held in Museum venues. * Serve as the primary point of contact for event clients for scheduling ...

LAUKOA

Visitor and Event Coordinator

New London, CT · On-site

Coordinate approved public programs, recurring operations, and authorized events, including National Coast Guard Museum Association coordination when directed by the Government. * Prepare run-of-show ...

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How much do museum events coordinator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for museum events coordinator in the United States is $24.47, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.64 per hour, depending on experience, location, and employer.

What does a museum events coordinator do?

A Museum Events Coordinator is responsible for planning, organizing, and overseeing events held at a museum, such as exhibitions, fundraisers, educational programs, and private functions. They work closely with museum staff, vendors, and clients to ensure events run smoothly and align with the museum’s mission. Their duties include managing logistics, coordinating schedules, handling event promotion, and ensuring compliance with all safety and facility regulations. Strong organizational and communication skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as a museum events coordinator?

To thrive as a Museum Events Coordinator, you need experience in event planning, project management, and a background in hospitality or arts administration, often supported by a relevant degree. Familiarity with event management software, budgeting tools, and ticketing systems is typically required. Exceptional organizational skills, attention to detail, and strong communication abilities help you build relationships with vendors, staff, and patrons. These skills ensure seamless event execution, positive guest experiences, and the successful promotion of the museum’s mission.

What are some common challenges faced by a museum events coordinator when planning public programs or special events?

Museum Events Coordinators often navigate challenges such as balancing the creative vision of an event with budget constraints, ensuring all logistical aspects align with the museum’s operations, and coordinating with multiple departments like curatorial, security, and facilities. Managing timelines and last-minute changes, especially when working with external vendors or high-profile guests, is another frequent hurdle. Success in this role relies on strong communication skills, adaptability, and attention to detail to deliver seamless and engaging experiences for visitors.

What is the difference between Museum Events Coordinator vs Museum Program Assistant?

AspectMuseum Events CoordinatorMuseum Program Assistant
ResponsibilitiesPlanning and executing events, managing logistics, coordinating vendorsSupporting program activities, assisting with event setup, administrative tasks
Required SkillsEvent planning, organization, communicationAdministrative skills, communication, basic event support
Work EnvironmentPrimarily in event spaces, museums, off-site locationsWithin museum offices, assisting on-site during events
Common CertificationsEvent planning certification, hospitality trainingAdministrative or museum-related certifications

The Museum Events Coordinator focuses on planning and executing museum events, requiring strong organizational skills and event management experience. In contrast, the Museum Program Assistant provides support for museum programs and events, often handling administrative tasks. Both roles work within museum environments, but the coordinator has a more active role in event execution, while the assistant supports overall program operations.

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Museum Events Coordinator jobs near you
Infographic showing various Museum Events Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $50,890 per year, or $24.5 per hour.

Associate Director of Museum Development

Colby College

Waterville, ME • On-site

Full-time

Re-posted 20 days ago

Colby College rating

7.2

Company rating: 7.2 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

390th of 629 rated colleges and universities

Job description

Job Description
Department:
Museum DevelopmentPay Rate Type:
SalaryEmployee Type:
Job Summary:
Reporting to the executive director of museum development, the Associate Director of Museum Development is responsible for broadening and deepening philanthropic engagement with the Colby Museum of Art. At an exciting moment of growth for the museum and Colby during the Dare Northward campaign and with an investment in the arts ecosystem that includes collaborative programming located in downtown Waterville, the associate director will primarily raise leadership gifts and sponsorships to the museum, as well as work with other advancement teams on executing communications and events to highlight the museum's good work and generate philanthropic interest. The associate director of museum development will activate a robust community of support for the museum through management of Friends of Art, and by envisioning and executing both broad-based and targeted engagement strategies through events and communications. As the museum's community of annual philanthropic supporters and advocates, Friends of Art is a capacious vehicle 1) to drive continued relationships with donors - at every level - who care deeply about the museum and 2) to cultivate a new and more diverse generation of philanthropists who will support the museum's program and values.
This vital contributor to the Colby Museum of Art and the Division of College Advancement will nurture reliable annual support for sustainable philanthropic impact year after year, and develop a pipeline to discover new opportunities for augmented support through leadership annual, capital, and planned giving, as well as through gifts of art to the museum's collection. In supporting overall objectives for museum development, the associate director of museum development will also provide critical research, reporting, solicitation, and stewardship assistance. As a liaison to the museum, the associate director of museum development has a deep appreciation for the liberal arts college experience and academic art museums
The hiring range for this position is $68,000 - $88,800.
Essential Functions
To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.
Fundraising
  • Manage a portfolio of 100+ households to build meaningful relationships and solicit leadership annual level gifts to the Colby Museum ($2,500 to $99,000)
  • Review gifts to the museum regularly and conduct research on donor histories, capacity, and inclination to identify opportunities for further engagement, cultivation, and personalized stewardship

Friends of Art, Appeals and Pipeline Development
  • Manage annual solicitation plan to renew and build participation in Friends of Art in close collaboration with the Colby Museum of Art, Colby Fund, and Advancement Communications and Engagement teams and as overseen by the executive director of museum development
  • Serve as content expert on Friends of Art print and digital appeals, working closely with Colby Fund team on voice, content, and recipient lists

Museum Development Events
  • Contribute to ideation and participate in execution for museum events, including traveling exhibitions, Friends of Art cultivation events, and the annual Summer Luncheon - a daytime festivity that brings together approximately 600 friends of the museum in celebration of its commitment to transforming lives through art, the contributions of artists, and the philanthropy that makes its mission and programs possible

Museum Development Communications
  • In partnership with the annual giving team and museum communication team, develop and execute communications strategy that features and distributes museum content for donor-focused communications in coordination with the Colby Museum of Art's communications manager, Advancement Communications, and the Office of Communications as appropriate, whether leveraging existing (such as the museum's e-newsletter or digital publication, The Lantern) or drafting and managing additional communications
  • Serve as proactive and reliable resource for frontline fundraisers in relaying museum content with prospects

Data Review and Gift Acknowledgments
  • Track and assess progress to fundraising and participation goals for all annual giving to the Colby Museum
  • Oversee the weekly gift acknowledgement process in coordination with the Administrative Operations team, providing timely, standardized thank you letters from the Colby Museum of Art's Carolyn Muzzy Director for gifts in support of the museum and drafting tailored communications as necessary

General
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

Position Qualifications
  • Bachelor's degree or the equivalent in education and experience
  • Minimum of 3-5 years of fundraising or related experience in a college, university, museum, cultural, or complex institution with success in making direct solicitations
  • Demonstrated capacity to organize and manage programs
  • Superb organizational skills, ability to consistently meet deadlines and follow through on assignments, and great attention to detail
  • Excellent verbal and written communication skills
  • Proficiency with fundraising/alumni relations or equivalent relationship management databases and technology
  • Proven collaboration and teamwork skills in a diverse community to leverage activities, initiatives, and programs for multiple purposes
  • Strong, self-motivated work ethic; flexibility; and demonstrated capability to work both independently and constructively as a member of a diverse community
  • Appreciation of Colby's and Colby College Museum of Art's missions and the ability to effectively communicate them
  • Unwavering commitment to fostering an anti-racist, equitable work environment supportive of people from different cultures, backgrounds, and life paths
  • Willingness and ability to work outside normal working hours (i.e. nights and weekends)
  • Must be willing to travel; valid driver's license required and must meet the College's Fleet Safety Policy requirements

Key Relationships:
Reporting to the executive director of museum development, the associate director of museum development will work closely with the Colby College Museum of Art's Carolyn Muzzy director and advancement partners.. The associate director of museum development will have direct contact with museum staff and key members of the Museum Board of Governors.
Physical/Mental Demands
The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • To perform this role effectively, an employee is expected to handle employee information, documents, and sensitive matters with care, professionalism, and respect for privacy.
  • This position involves working with a variety of timelines, including some that require quick turnaround and responsiveness to urgent needs.
  • In this role, the employee will interact with members of the public and others in a variety of situations and conversations. Presenting oneself in a professional, respectful, and thoughtful manner at all times is an important part of the role.
  • This position includes regular movement throughout office spaces, hallways, meeting rooms, and other campus locations.
  • Daily work will involve extended use of a computer, including keyboard and mouse
  • Physical requirements differ by position. In general, most roles involve lifting up to 10 pounds regularly, with some positions requiring occasional lifting of up to 35 pounds.
  • Vision requirements for this position include the ability to see clearly at close and far distances and to adjust focus as needed.
  • The work environment is dynamic and engaging, often involving multiple tasks and projects that require shifting focus and strong organizational skills..
  • The noise level is generally moderate; however, there may be occasional moments of louder sounds depending on campus activity.

Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.

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