Metadata Assistant Jobs in California (NOW HIRING)

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are seeking a highly organized, detaildriven, and highenergy IC Contracts Administrator I to join our dynamic Contracts Administration Department. Our team supports highvolume, contract workflows that keep major, highprofile projects moving across the U.S.

Your expertise in Ironclad or CLM/ERP systems, contract governance, and standardized processes will help drive accuracy and efficiency across the organization. You will administer highvolume contracts by running Ironclad reviews, performing document and metadata QA/QC, coordinating signoffs, maintaining accurate records, ensuring auditready repositories.

This is an ideal role for someone who thrives in a fastpaced environment, loves learning, and enjoys engaging with stakeholders. Our team drives exciting, highvisibility contracts, and your ability to pair exceptional customer service with precise, highquality contract administration will have a direct and meaningful impact on project delivery.

Responsibilities:

Ironclad (end-to-end Workflow Ownership)

• Ironclad Reviewer (Authorization Level)

• Manages assigned contract workflows within Ironclad, performing comprehensive document and metadata validation and negotiations in accordance with Cumming's contract policy and guidelines.

Perform rigorous document QA - confirm all referenced agreements/exhibits are present, readable, and fully executed; request missing items through documented @mentions within IC activity feed.

Validate metadata and commercial terms - counterparty and project data, values, dates, governing law, payment terms, assignment/consent, and compliance triggers.

• Maintain strong understanding of contracting process and contract issues, including T&Cs and applicable laws/regulations.

• Analyze and negotiate contract requirements/T&Cs to ensure compliance with laws, regulations, policies, and company objectives.

Check financial alignment - confirm fee structures, hourly rates, escalations, and cumulative values against governing documents and Deltek/Vantagepoint records.

Coordinate systems of record - ensure executed contract sets and metadata are correctly uploaded, categorized, and named in Deltek/VP (project or client level) and shared locations as required.

Execute final archive QA/QC - complete metadata verification and repository release once terms align with operations, legal, and client inputs.

Partner crossfunctionally - collaborate with Legal, AR/Billing, and Workflow Owners; provide clear, scalable guidance through activityfeed notes and internal comments.

Audit WIP

Conduct monthly audits, maintaining accurate workinprogress tracking, and delivering clear, timely audit reports to the Director.

Misc. Audits

Provide audit support for ad hoc requests supporting various external and internal document compliance audits.

Utilize enterprise tools expertly - operate Ironclad CLM and Deltek/VP; maintain disciplined document governance and version control in a fastpaced environment.

M&A and Integration Support (Ad hoc)

Assist with contract-related integration activities during mergers and acquisitions, collaborating with cross-functional teams to ensure smooth transitions and standardized processes.

Qualifications

• Thrives in a busy environment - Enjoys working in a team environment.

• Works independently, with minimal supervision but also contributes positively to team participation and ownership.

• Associates degree or related equivalent

• 3-5 years of administrative support experience in corporate contract administrative services.

Competencies

• Experience with Ironclad (preferred) or another CLM platform.

• Proficient in Microsoft Office, especially Word and Excel.

• Familiarity with Deltek/Vantagepoint ERP systems.

• Experienced using workflow/collaboration tools such as SharePoint, Smartsheet, Microsoft Teams.

• Procurementrelated skills including mathematical accuracy and interpreting contract requirements.

• Advanced Excel capabilities: formulas, pivot tables, data analysis, modeling.

• Strong business writing, contract interpretation, and documentation skills.

• Excellent communication skills, including translating complex language into actionable guidance.

• Strong organizational, analytical, and collaboration abilities supporting efficient contract review, compliance tracking, and governance.

• Ability to exercise sound judgment, manage competing priorities, and maintain accuracy under tight deadlines.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program