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Medical Scheduler Jobs in Appleton, WI (NOW HIRING)

Prevea Health

PSR Surgery Scheduler - GI

Green Bay, WI · On-site

$18.25 - $23.50/hr

This position acts as a liaison between patients and medical staff. The PSR Surgery Scheduler is responsible for creating a positive first impression for anyone who uses Prevea Health services ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI

$23 - $25/hr

Health Services Coordinator - Scheduler/Staffing - Full-Time (includes weekend rotation) Pay: $23.00 - $25.00/hour Classification: Non-Exempt (Eligible for Overtime) Touchmark on West Prospect is ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI · On-site

$23 - $25/hr

Health Services Coordinator - Scheduler/Staffing - Full-Time (includes weekend rotation) Pay: $23.00 - $25.00/hour Classification: Non-Exempt (Eligible for Overtime) Touchmark on West Prospect is ...

Nova Medical Centers

Medical Assistant- Appleton

Appleton, WI · On-site

$17 - $21.75/hr

Overview Medical Assistant Are you looking to join a team and make an impact in the lives of patients? If so, submit your application. We offer you a competitive total compensation package, including ...

TEEMA Group

Medical Assistant

Oshkosh, WI · On-site

$24 - $26/hr

Wisconsin Schedule: Full-Time | Monday-Friday | 8:00 AM - 4:30 PM Hours: 40 Hours per Week Are you a compassionate, detail-oriented Medical Assistant looking for a stable full-time opportunity? Join ...

TEEMA Group

Medical Assistant

Oshkosh, WI · On-site

$24 - $26/hr

Wisconsin Schedule: Full-Time | Monday-Friday | 8:00 AM - 4:30 PM Hours: 40 Hours per Week Are you a compassionate, detail-oriented Medical Assistant looking for a stable full-time opportunity? Join ...

TEEMA Group

Medical Receptionist

Green Bay, WI · On-site

$19 - $20/hr

Patient Care Scheduling: Masterfully coordinate patient appointments and program schedules, ensuring clinical workflows run efficiently and patients receive timely care. * Medical Records Stewardship:

Premise Health

Medical Assistant

Oshkosh, WI · On-site

$17 - $21.75/hr

As a Full Time Medical Assistant , you'll provide care to client employees and their dependents in ... Schedule : * Full-Time: 40 Hours Per Week * Mon & Tue 7:00 am - 2:00 pm; Wed & Thu 7:00 am - 6:00 ...

Actalent

Medical Assistant

Appleton, WI

$18 - $25.50/hr

Medical Assistant The Medical Assistant supports clinic operations by welcoming patients, preparing ... Schedule and coordinate patient appointments using the clinic's appointment scheduling systems.

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Showing results 21-40

All JobsMedical Scheduler JobsMedical Scheduler Jobs in Appleton, WI

Medical Scheduler information

See Appleton, WI salary details

$12

$19

$26

How much do medical scheduler jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for medical scheduler in Appleton, WI is $19.05, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $20.87 per hour, depending on experience, location, and employer.

Is it hard to be a medical scheduler?

Being a medical scheduler involves managing appointment schedules, coordinating with healthcare providers and patients, and using scheduling software. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently, but it is generally considered manageable with proper training and experience.

What is the difference between Medical Scheduler vs Medical Receptionist?

AspectMedical SchedulerMedical Receptionist
Primary RoleScheduling patient appointments and managing calendarsGreeting patients, answering phones, and check-in/out processes
Required SkillsScheduling software proficiency, organizationCustomer service, communication skills
Work EnvironmentClinics, hospitals, healthcare officesFront desk, reception area in healthcare settings
CertificationsNone typically required, but medical office certifications helpfulNone typically required, customer service experience valued

Both roles are essential in healthcare settings, with Medical Schedulers focusing on appointment management and Medical Receptionists handling patient check-in and communication. While their duties overlap in patient interaction, the Scheduler specializes in scheduling tasks, often requiring familiarity with healthcare software, whereas the Receptionist emphasizes front desk duties and customer service.

How do you become a medical scheduler?

To become a medical scheduler, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Some employers prefer candidates with experience in healthcare or familiarity with scheduling software, and on-the-job training is common.

What is a medical scheduler?

Medical schedulers make appointments for a hospital or any type of medical office. This is an administrative job, and a scheduler’s responsibilities include taking patient information or medical histories. A scheduler may also complete duties usually done by assistants, such as billing. While a certification or associate’s degree as a medical assistant can provide valuable skills, entry-level jobs in this field only require a high school diploma or experience as a receptionist.

What does a medical scheduler do?

A Medical Scheduler is responsible for organizing and managing patient appointments within a healthcare facility. They coordinate schedules for doctors, nurses, and other medical staff, ensuring that appointments are booked efficiently and patient needs are met. Medical Schedulers also verify patient information, handle appointment cancellations or rescheduling, and may assist with insurance verification and pre-authorizations. Their role is essential for keeping a medical office running smoothly and providing quality patient care.

What are some common challenges faced by medical schedulers, and how can they be managed effectively?

Medical Schedulers often manage high volumes of patient appointments, physician availability, and last-minute changes, which can be challenging. Effective communication, attention to detail, and proficiency with scheduling software are crucial for staying organized and minimizing errors. Team collaboration and staying adaptable help in handling urgent schedule adjustments and ensuring patients receive timely care. Regularly updating scheduling protocols and seeking feedback from both staff and patients can further enhance efficiency and satisfaction.

What are the key skills and qualifications needed to thrive as a medical scheduler, and why are they important?

To thrive as a Medical Scheduler, you need strong organizational skills, attention to detail, and experience in healthcare administration or a related field. Familiarity with electronic medical record (EMR) systems, scheduling software, and basic office applications is typically required. Excellent communication, customer service, and problem-solving skills help you manage patient interactions and coordinate with healthcare teams effectively. These abilities ensure efficient appointment management, minimize scheduling conflicts, and support a smooth workflow in medical environments.
More about Medical Scheduler jobs
What are the most commonly searched types of Medical Scheduler jobs in Appleton, WI? The most popular types of Medical Scheduler jobs in Appleton, WI are:
What are popular job titles related to Medical Scheduler jobs in Appleton, WI? For Medical Scheduler jobs in Appleton, WI, the most frequently searched job titles are:
What job categories do people searching Medical Scheduler jobs in Appleton, WI look for? The top searched job categories for Medical Scheduler jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Medical Scheduler jobs? Cities near Appleton, WI with the most Medical Scheduler job openings:
Medical Scheduler jobs near you
Infographic showing various Medical Scheduler job openings in Appleton, WI as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $39,619 per year, or $19 per hour.

PSR Surgery Scheduler - GI

Prevea Health

Green Bay, WI • On-site

$18.25 - $23.50/hr

Full-time

Posted 14 days ago

Prevea Health rating

7.6

Company rating: 7.6 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

186th of 887 rated healthcare providers

Job description

This position is full-time, 40-hours per week. It is full-time benefit eligible.


PSR Surgery Scheduler


Come work where we specialize in you! We have nearly 2,000 reasons for you to consider a career with Prevea Health-they're our employees. We're an organization that values kindness, responsibility, inclusivity, wellness and inspiration. At Prevea, we provide continuous education, training and support so every member of the team contributes to our success. Together we are the best place to get care and the best place to give care.
Job Summary
The Patient Service Representative (PSR) Surgery Scheduler role at Prevea Health is responsible for welcoming, registering, and scheduling patients and/or visitors in a friendly and positive manner. This position acts as a liaison between patients and medical staff. The PSR Surgery Scheduler is responsible for creating a positive first impression for anyone who uses Prevea Health services, whether over the phone, in person, or through MyPrevea.
What you will do

  • Schedules outpatient surgeries and procedures upon receipt of provider orders or referrals.
  • Coordinate communication between patients, family members, staff, and providers-via phone, in person, or through MyPrevea; Direct patient concerns, inquiries or complaints by receiving and routing messages to appropriate staff.
  • Obtain and confirm accurate demographic and insurance/coverage information.
  • Assist patient or caller with questions regarding policies, insurances, payments, or other financial needs.
  • Works closely with the prior authorization team to review insurance and surgery eligibility; following protocols for surgery reschedules if necessary.
  • Closely collaborates with the clinical operations team to provide feedback regarding scheduling efficiencies and opportunities.
  • Appropriately handle cash and collect required payments, including co-payments, outstanding balances, and payments due prior to services being rendered in accordance with Prevea policies and procedures. Provide error-free and accurate daily batch and/or deposits to appropriate staff for processing.


Education Qualifications

  • High School Diploma and/or GED Required

Experience Qualifications

  • 3-5 years experience in customer service, insurance, and/or healthcare Preferred

Skills and Abilities

  • Display proficient telephone and computer skills with clear and professional speaking abilities.
  • Able to provide exceptional customer service by assessing patient needs, meeting quality standards, and evaluating satisfaction.
  • Capable of being empathetic and responsive to patient's needs by actively listening, asking appropriate questions, and continually looking for ways to provide assistance.
  • Able to efficiently multi-task and adapt to fast-paced environments with frequently changing protocols and processes.
  • Capable of effectively and positively interacting with staff members throughout the company.
  • Promote teamwork and provide a supportive environment throughout the organization.
  • Display grammar, spelling, and punctuation knowledge to type patient information and take appropriate messages accurately
  • Able to work independently and think critically using provided information.

Physical Demands

  • Sit - Frequently
  • Stand - Occasionally
  • Walk - Occasionally
  • Drive - Rarely
  • Climb (Stairs/Ladders) - Rarely
  • Bend (Neck) - Frequently
  • Gross Manipulation (Hands/Arms) - Constantly
  • Squat - Rarely
  • Twist/Turn (Neck) - Occasionally
  • Twist/Turn(Waist) - Occasionally
  • Lift/Carry 0-10 lbs. - Rarely
  • Lift/Carry 11-25 lbs. - Rarely
  • Lift/Carry 26-35 lbs. - Rarely
  • Push/Pull up to 10 lbs. - Rarely
  • Push/Pull 11-25 lbs. - Rarely
  • Push/Pull 26-35 lbs. - Rarely
  • Reach (Above shoulder level) - Rarely
  • Reach (Below shoulder level) - Constantly
  • Simple Grasping (Hands/Arms) - Constantly
  • Fine Manipulation (Hands/Arms) - Constantly
  • Gross Manipulation (Hands/Arms) - Constantly


Working Conditions

  • Noise - Occasionally


Travel Requirements

  • 5%


Hearing Requirements

  • Hears Whispers < 3 feet - Constantly
  • Hears Whispers 3-8 feet - Constantly


Vision Requirements

  • Color Discrimination - Constantly
  • Near Vision (Correctable to Jaeger 2 or 20/40 binocular) - Constantly
  • Distance Vision (Correctable to Snellen chart 20/40 binocular) - Constantly


Prevea is an Equal Employment Opportunity/Affirmative Action employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United State and to complete the required employment eligibility document form upon hire. Prevea participates in E-verify. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify

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