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Medical Records Scanning Jobs in Virginia (NOW HIRING)

IQVIA

Medical Records Clerk

Fairfax, VA · On-site

$25K - $64K/mo

Scans and attaches medical records into the electronic medical record system according to guidelines. * Keeps practice health care providers informed by communicating availability or unavailability ...

IQVIA

Medical Records Clerk

Arlington, VA · On-site

$25K - $64K/mo

Scans and attaches medical records into the electronic medical record system according to guidelines. * Keeps practice health care providers informed by communicating availability or unavailability ...

IQVIA

Medical Records Clerk

Fairfax, VA · On-site

$25K - $64K/mo

Scans and attaches medical records into the electronic medical record system according to guidelines. * Keeps practice health care providers informed by communicating availability or unavailability ...

IQVIA

Medical Records Clerk

Manassas, VA · On-site

$25K - $64K/mo

Scans and attaches medical records into the electronic medical record system according to guidelines. * Keeps practice health care providers informed by communicating availability or unavailability ...

IQVIA

Medical Records Clerk

Manassas, VA · On-site

$25K - $64K/mo

Scans and attaches medical records into the electronic medical record system according to guidelines. * Keeps practice health care providers informed by communicating availability or unavailability ...

IQVIA

Medical Records Clerk

Arlington, VA · On-site

$25K - $64K/mo

Scans and attaches medical records into the electronic medical record system according to guidelines. * Keeps practice health care providers informed by communicating availability or unavailability ...

Serco USA

Medical Records Supervisor

Richmond, VA · On-site

Demonstrates knowledge of organizing, scanning and destroying medical records, either from existing storage facilities or as they come into the work environment via the mail process If you are ...

New

Serco

Medical Records Supervisor

Richmond, VA · On-site

Demonstrates knowledge of organizing, scanning and destroying medical records, either from existing storage facilities or as they come into the work environment via the mail process If you are ...

Serco USA

Medical Records Supervisor

Richmond, VA · On-site

Demonstrates knowledge of organizing, scanning and destroying medical records, either from existing storage facilities or as they come into the work environment via the mail process If you are ...

Care Now

Medical Records Specialist Part Time

Roanoke, VA · On-site

$15 - $19.06/hr

Scans medical record documents. * Indexes medical record documentation. * Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record ...

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Medical Records Scanning information

What are some common challenges faced in a medical records scanning role, and how can they be managed?

A common challenge in Medical Records Scanning is handling large volumes of sensitive documents while ensuring accuracy and maintaining patient confidentiality. Attention to detail is crucial to avoid misfiling or data entry errors. Additionally, adapting to different types of records and varying quality of physical documents can be demanding. Effective organization, familiarity with scanning software, and clear communication with healthcare staff can help manage these challenges and ensure a smooth workflow.

What is medical records scanning?

Medical records scanning is the process of converting paper-based patient health records into digital format using scanners and specialized software. This process helps healthcare providers store, manage, and retrieve medical documents more efficiently and securely. Digitized records are easier to access, reduce the risk of physical loss, and improve compliance with privacy regulations. Medical records scanning also supports the transition to electronic health records (EHR) systems, streamlining workflows for healthcare professionals.

What is the difference between Medical Records Scanning vs Medical Records Clerk?

AspectMedical Records ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic formatsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, data centers, or remoteHospitals, clinics, healthcare offices
CertificationsNone typically required, but familiarity with healthcare data standards helpsNone typically required, but knowledge of healthcare privacy laws is beneficial

While Medical Records Scanning focuses on converting paper records into digital formats, Medical Records Clerks handle the organization and management of these records within healthcare facilities. Both roles are essential for efficient healthcare data management, but they differ in daily tasks and skill sets.

What are the key skills and qualifications needed to thrive as a medical records scanning specialist?

To excel as a Medical Records Scanning Specialist, you need attention to detail, organizational skills, and a basic understanding of healthcare documentation, often supported by a high school diploma or equivalent. Familiarity with document imaging software, electronic health record (EHR) systems, and scanning hardware is typically required. Strong time management, discretion, and reliability are important soft skills for handling confidential patient information efficiently. These abilities ensure accurate digitization and secure management of medical records, which is critical for compliance and effective healthcare operations.
What are popular job titles related to Medical Records Scanning jobs in Virginia? For Medical Records Scanning jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Medical Records Scanning jobs in Virginia look for? The top searched job categories for Medical Records Scanning jobs in Virginia are:
What cities in Virginia are hiring for Medical Records Scanning jobs? Cities in Virginia with the most Medical Records Scanning job openings:
Medical Records Scanning jobs near you
Infographic showing various Medical Records Scanning job openings in Virginia as of August 2026, with employment types broken down into 93% Full Time, and 7% Part Time. Highlights an 100% In-person job distribution.

Medical Records Technician

Professional Performance Development Group, Inc

Fort Belvoir, VA • On-site

$27.06/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Job description

Location: On-site at Fort Belvoir Community Hospital.
Hours: M-F, 8 working hours between the hours of 6:00AM and 5:30PM.

Qualifications:
  • Degree/Education: High School diploma or General Educational Development (GED) equivalency.
  • Experience: Minimum of 6 months relevant experience within the past year in a healthcare environment OR specialized Registered Health Information Technician (RHIT) certification OR Registered Health Information Administrator certification.
  • Physical Requirement: Must be able to carry 25-50 pounds and reach high shelving units with the assistance of step ladders to retrieve medical records. Prolonged walking, standing, sitting, or bending.
  • Certification: Basic Life Support (BLS).
  • Skills: Ability to read, write, understand, and speak English fluently to effectively communicate with all patients and other healthcare providers. Must be able to type on a computer keyboard at 40WPM. General medical ethics, telephone etiquette, and excellent communication, concentration skills and customer service skills.

Duties include but are not limited to the following:
  • Initiates and maintains medical records in accordance with prescribed directives.
  • File original medical documentation in the patient's medical record and copies of medical documentation into research files as necessary.
  • Abstract, print, upload and scan original medical documents into AHL TA/HAIMS and verify images and documents are scanned correctly and legibly into the appropriate record with no more than three deficiencies annually.
  • Perform Quality Assurance checks on all release of information requests prior to release, to include the electronic medical records IA W regulatory guidance with zero deficiencies.
  • Purge medical records upon request IA W AR 40-66 and other DHA and service specific policy and guidance.
  • Provide technical guidance and assistance to subordinates on proper management and safeguards of medical records.
  • Maintain security of all VIP special handling records in accordance with regulations and standard operational procedures.
  • Maintain all patients' records both electronic and paper according to regulations ensuring each entry contains proper patient and health care provider information.
  • Forward outpatient laboratory, radiology, and other documentation to their respective outpatient medical record in a timely and efficient manner.
  • Conducts daily pull, delivery and retrieval of patient records.
  • Searches for missing paperwork or records. Requests information pertaining to patient treatment to place in the medical record.
  • Prepares reports regarding record statistics as necessary. Participates in records review as part of the facility's quality assurance program and in accordance with accreditation standards.
  • Reviews records to ensure proper and complete documentation.
  • Retires medical records in accordance with regulatory guidelines.
  • Report to work rested and fully physically and mentally capable of performing the duties required under this contract.

Benefits:
  • 401(k)
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Disability insurance
  • PTO
  • Sick time