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Medical Records Scanner Jobs in California (NOW HIRING)

PACS

Medical Records Assistant

Oakland, CA · On-site

$37/hr

File, scan, and retrieve medical documents as needed * Assist with chart audits and record reviews to ensure compliance * Coordinate with nursing, therapy, and administrative departments regarding ...

PACS

Medical Records Assistant

Los Gatos, CA · On-site

$18 - $22/hr

Medical Records Assistant * Company: Vasona Creek Healthcare * Employment Type: Full-time * ... Scanning, indexing, and filing documents into the Electronic Health Record (EHR) system.

Vista Community Clinic

Medical Records Tech

Vista, CA · On-site

$21 - $22/hr

Review paperwork for completeness prior to scanning * Assist in the managing of documents as they apply to interfaces set up with outside entities (i.e. TCMC,HIE, etc) * Forward medical record ...

Astrana Health

Medical Records Technician

Alhambra, CA · On-site

$20 - $24/hr

Maintain accurate and complete patient medical records in the electronic medical record system, ensuring information is scanned, indexed, labeled, and updated in a timely manner. * Process incoming ...

New

Albert & Mackenzie, LLP

$19 - $21.50/hr

Collecting and indexing electronic medical records from files ... Copying and scanning of records * Packaging and mailing of records and correspondence * Faxing and ...

Albert and Mackenzie

Medical Records Clerk

Agoura Hills, CA · On-site

$19 - $21.50/hr

Medical Records Clerk Albert & Mackenzie is a well-established and expanding workers' compensation ... Copying and scanning of records * Packaging and mailing of records and correspondence * Faxing and ...

RadNet

Medical Records Coordinator

Oakland, CA · On-site

$16 - $19/hr

Medical Records Coordinator The Medical Records Coordinator is responsible for maintaining ... Must be able to use a computer and other office machinery including copiers, scanners and computer ...

First Fertility

Medical Records Clerk

Thousand Oaks, CA · On-site

$24 - $27/hr

Own the full lifecycle of patient medical records, from intake and filing to scanning, physician-requested revisions, and HIPAA-compliant release * Keep patient information accurate and up to date in ...

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Medical Records Scanner information

See California salary details

$28.1K

$43.7K

$59.7K

How much do medical records scanner jobs pay per year?

As of Sep 8, 2026, the average yearly pay for medical records scanner in California is $43,744.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,500.00 and $49,800.00 per year, depending on experience, location, and employer.

What is a medical records scanner?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

What are the typical daily tasks for a medical records scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What are the key skills and qualifications needed to thrive in the medical records scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are popular job titles related to Medical Records Scanner jobs in California?

For Medical Records Scanner jobs in California, the most frequently searched job titles are:

What job categories do people searching Medical Records Scanner jobs in California look for?

The top searched job categories for Medical Records Scanner jobs in California are:

What cities in California are hiring for Medical Records Scanner jobs?

Cities in California with the most Medical Records Scanner job openings:

Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in California as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $43,744 per year, or $21 per hour.

Medical Records Technician

Northern Valley Indian Health

Chico, CA • On-site

$37K - $51K/yr

Full-time

Posted 11 days ago

Job description

Under general supervision from the Clinic Support Supervisor, the Medical Records staff provide essential medical record/health information management both electronically and through paper format abiding by all privacy laws and regulations. The incumbent will be required to work collaboratively with all clinical services staff in support of direct patient services. The position must exemplify the core values and mission of the organization, always exercising the utmost discretion, diplomacy and tact in both internal and external customer service.

ESSENTIAL JOB FUNCTIONS: The list that follows is not intended as a comprehensive list, but rather to provide a representative summary of the major duties and responsibilities. Incumbent(s) will be required to perform a variety of duties listed, including but not limited to:

  1. Works as a team with other staff to provide the best patient experience, including but not limited to cordial customer service, teamwork with other work units and collaboration within front and back-office support team.
  2. Performs scanning functions of paper documents directly into Electronic Health Record.
  3. Performs any advanced preparation responsibilities required for patient appointment in regards to updated information: patient demographics, patient documents, insurance coverage, specialty reports received and other supporting documents needed for the patient visit.
  4. Processes Releases of Information requests of medical information following all privacy regulations and NVIH policy and procedure. Performs data entry of reports such as lab values, etc into the Electronic Health Record
  5. Maintains current and accurate medical records based on industry standards and guidelines and NVIH policy and procedure.
  6. Assists incoming callers according to established policies, protocols and guidelines; transfers calls as needed.
  7. Practices confidentiality and privacy protocols in accordance with NVIH policy and HIPAA/HITECH requirements.
  8. Maintain work area in a manner that is organized and represents a professional atmosphere.
  9. Performs other duties as assigned.

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