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Medical Records Manager Jobs in Boca Raton, FL (NOW HIRING)

ODYSSEY BEHAVIORAL GROUP

Medical Records

Deerfield Beach, FL · On-site +1

$16.50 - $19.50/hr

Parental Leave Position Summary The Medical Records Clerk Appeals Specialist oversees the managing of patient health files in a facility. Their duties include filing records, assisting in audits, and ...

ODYSSEY BEHAVIORAL GROUP

Medical Records

Deerfield Beach, FL · On-site

$16.50 - $19.50/hr

Parental Leave Position Summary The Medical Records Clerk Appeals Specialist oversees the managing of patient health files in a facility. Their duties include filing records, assisting in audits, and ...

ODYSSEY BEHAVIORAL GROUP

Medical Records

Deerfield Beach, FL · On-site

$16.50 - $19.50/hr

Parental Leave Position Summary The Medical Records Clerk Appeals Specialist oversees the managing of patient health files in a facility. Their duties include filing records, assisting in audits, and ...

US Fertility

Medical Records Team Lead

Margate, FL · On-site

Work with the Office Manager and/or designee to develop procedures and processes to appropriately manage and maintain patient medical records * Help to plan and organize the responsibilities of ...

IVF Florida

Medical Records Team Lead

Margate, FL · On-site

Work with the Office Manager and/or designee to develop procedures and processes to appropriately manage and maintain patient medical records * Help to plan and organize the responsibilities of ...

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Medical Records Manager information

See Boca Raton, FL salary details

$30.8K

$64.7K

$113.4K

How much do medical records manager jobs pay per year?

As of Aug 16, 2026, the average yearly pay for medical records manager in Boca Raton, FL is $64,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $75,000.00 per year, depending on experience, location, and employer.

How much does a medical records manager make?

The average salary for a medical records manager is around $50,000 to $70,000 annually, depending on experience, location, and the size of the healthcare facility. Salaries can vary based on certifications, such as RHIT or RHIA, and the complexity of record-keeping systems used.

What are the key skills and qualifications needed to thrive as a medical records manager, and why are they important?

To thrive as a Medical Records Manager, you need expertise in health information management, a solid understanding of medical terminology, and usually a bachelor's degree in health information or a related field, often paired with RHIA or RHIT certification. Familiarity with electronic health record (EHR) systems, HIPAA compliance tools, and medical coding software is essential. Leadership, attention to detail, and strong organizational and communication skills distinguish top performers in this role. These skills and qualifications ensure accurate, secure, and compliant management of patient records, supporting both clinical operations and regulatory requirements.

What does a medical records manager do?

A Medical Records Manager is responsible for overseeing the maintenance, security, and accuracy of patient medical records in healthcare facilities. They ensure that all patient information is properly documented, stored, and accessible only to authorized personnel, in compliance with privacy laws like HIPAA. These professionals also supervise medical records staff, manage electronic health record (EHR) systems, and help implement policies to improve the efficiency and security of recordkeeping processes.

What does a medical records manager do?

As a medical records manager, your job is to maintain accurate patient and hospital records. In this role, you may collect health information, give reports to any hospital administrator who needs to know about data trends, and ensure other medical records staff fulfill their duties and responsibilities. This is often a time-sensitive position because accurate information in medical records is crucial to providing fast and effective care. However, as a primarily managerial position, medical records managers usually spend more time overseeing other employees and resolving complex questions about records than personally entering data or updating files. Regardless of the job details, medical records managers also help maintain the safety and security of patient data.

How does a medical records manager typically collaborate with healthcare providers and IT staff?

Medical Records Managers play a central role in ensuring seamless communication between healthcare providers and IT staff. They are responsible for ensuring that patient records are accurately maintained, securely stored, and easily accessible to authorized personnel. This often involves coordinating with physicians and nurses to clarify documentation requirements, as well as working closely with IT professionals to implement and troubleshoot electronic health record (EHR) systems. Strong collaboration skills are essential, as Medical Records Managers must bridge the gap between clinical staff and technical teams to maintain compliance and data integrity.
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Medical Records Manager jobs near you

Medical Records

ODYSSEY BEHAVIORAL GROUP

Deerfield Beach, FL • On-site, Remote

$16.50 - $19.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 14 days ago

Job description

About Us: Since 1991, Lifeskills Behavioral Health has offered customized treatment programs for all genders, ages 18 and over, suffering from mental health conditions and substance use disorders. We provide clinically excellent, evidence-based, and collaborative treatment programs that are tailored based on each client's unique needs to address a variety of mental health disorders as well as substance use disorders. Through our residential treatment program (RTC), partial hospitalization program (PHP), intensive outpatient program (IOP), and transitional living we ensure our clients can successfully transition back into their home life, family life, and careers with newfound self-esteem, direction, and control.
Why You Will Love Working With Us!
At Lifeskills Behavioral Health, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for mental health disorders and behavioral health conditions.
Since everyone has different experiences with mental health disorders, mental health therapies must be equally unique to address those diverse needs. Working with qualified doctoral level clinicians at Lifeskills gives individuals the opportunity to develop personalized mental health treatment plans that address their needs and help them take the next step in their recovery.
Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, Service, and Collaboration. We are committed to our team, and our team is committed to our clients!
What we offer
  • Collaborative environment dedicated to clinical excellence
  • Multiple Career Development Pathways
  • Company Supported Continuing Education and Certification
  • Multiple Health Plan Design Options Available
  • Flexible Dental and Vision Plan Options
  • 100% Company Paid EAP Emotional Well-Being Support
  • 100% Company Paid Critical Illness (with health enrollment plan)
  • 100% Company Paid Life and ADD
  • 401K with Company Match
  • Company-Sponsored HSA, FSA, and DSA Tax Savings Accounts
  • Generous Team Member Referral Program
  • Parental Leave

Position Summary
The Medical Records Clerk Appeals Specialist oversees the managing of patient health files in a facility. Their duties include filing records, assisting in audits, and collecting information. Clerks ensure medical records are maintained in a manner compliance with ethical, legal and regulatory requirements of the medical services system. Additionally, the medical records clerk supplies the nursing department with the appropriate documents and forms. The Medical Records Clerk and Appeals Specialist is responsible for safeguarding, organizing, and releasing client health records in accordance with all federal, state, and accreditation standards. This role serves as the primary point of contact for all record requests and ensures the accurate, timely, and confidential handling of clinical documentation for clients, families, referents, legal entities, payers, and regulatory agencies. Additionally, the position supports the Utilization Review team by preparing and tracking written insurance appeals.
Relationships and Contacts
Within the organization: Maintains frequent and close working relationships with Clinical staff and facility team members throughout the organization.
Outside the organization: Initiates and maintains strong professional relationships with clients and families, clinical providers, referral partners and vendors, as needed.
Essential Responsibilities
  1. Gather patient demographic and personal information.
  2. Issue medical files to persons and agencies according to laws and regulations.
  3. Ensure patient charts, paperwork, and reports are completed in an accurate and timely manner.
  4. Make sure all medical records are protected and kept confidential.
  5. Serve as the official custodian of client health records, ensuring proper maintenance, security, and release of information in compliance with HIPAA, AHCA, DCF, and CARF standards.
  6. Receive, log, and process all requests for clinical documentation, including those from clients, family members, referents, insurance payers, attorneys, auditors, and internal departments.
  7. Verify appropriate authorization for release of information (ROI) prior to disclosure and ensure all releases are documented in the client record.
  8. Pull, compile, and redact clinical documentation as needed, ensuring accuracy, completeness, and adherence to confidentiality policies.
  9. Track and respond to record requests within required timeframes, maintaining detailed logs of all outgoing disclosures.
  10. Coordinate with clinical and administrative staff to retrieve or clarify missing or incomplete documentation.
  11. Maintain and update record retention, storage, and destruction logs per policy and legal standards.

Appeals and Clinical Support
  1. Work closely with Utilization Review staff to assemble documentation for written insurance appeals related to denials, level-of-care determinations, or medical necessity disputes.
  2. Submit and track written appeals, maintaining a centralized appeals log that includes dates, payer, level of care, reason for denial, and final determination.
  3. Ensure all appeal packets are complete, professionally formatted, and compliant with payer and regulatory requirements.

Compliance and Quality Support
  1. Maintain strict confidentiality of all health information and ensure all recordkeeping activities meet federal and state privacy regulations.
  2. Stay informed of current AHCA, DCF, CARF, and payer documentation standards.
  3. Report any suspected privacy or data breaches immediately to the Compliance Officer.

Minimum Requirements
Education and Experience
  • High School Diploma or GED required; Associate's or Bachelor's degree in Health Information Management, Healthcare Administration, Behavioral Health Administration, or a related field preferred.
  • Minimum of two (2) years of experience in medical records, health information management, release of information, or clinical documentation support, preferably in a behavioral health, substance use disorder, mental health, residential, PHP, IOP, or outpatient treatment setting.
  • Experience working with behavioral health records and documentation, including assessments, treatment plans, progress notes, discharge summaries, consents, authorizations, releases of information, and payer/audit documentation preferred.

Core Skills and qualifications
  • Behavioral health records management, chart maintenance, and clinical documentation support.
  • Release of Information (ROI), authorization verification, disclosure tracking, and record request processing.
  • Working knowledge of HIPAA, 42 CFR Part 2, confidentiality, and privacy requirements related to mental health and substance use disorder records.
  • EHR/EMR documentation workflows, scanning/uploading, record indexing, record retrieval, and documentation quality review.
  • Ability to pull, compile, redact, and organize clinical documentation accurately and within required timeframes.
  • Understanding of payer, utilization review, appeal, audit, and regulatory documentation needs.
  • Familiarity with AHCA, DCF, CARF, and payer documentation standards for behavioral health services preferred.

Additional Requirements
  • Valid Florida Driver's License.
  • Current CPR and First Aid Certification, or willingness to complete within the first 30 days of employment.
  • Clearance of TB test.

Physical Requirements
  • While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors
  • Tolerant to various noise levels: noise level in the work environment varies - may be very quiet to moderate
  • Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time
  • While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl.
  • Ability to move up to 25 pounds

Skill Competencies
  • Strong knowledge of HIPAA and confidentiality regulations.
  • Familiarity with AHCA, DCF, and CARF standards.
  • Ability to manage high volumes of requests while maintaining accuracy and timeliness.
  • Excellent attention to detail and organizational skills.
  • Proficiency in EHR platforms (e.g., BestNotes) and Microsoft Office Suite.
  • Strong written and verbal communication skills.
  • Professional discretion and ability to maintain confidentiality in all matters.
  • Understands and maintains professional boundaries.
  • Demonstrates an understanding of rules/limits of patient confidentiality and maintains appropriate levels of client confidentiality/privacy.
  • Demonstrates consideration of and respect for values and cultural beliefs.

Lifeskills Behavioral Health provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Lifeskills Behavioral Health reserves the rights to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains "At-Will."
ISJP12

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