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Medical Records Assistant Jobs in Rochester, NY (NOW HIRING)

InGenesis

Health Records Technician - (13299)

Batavia, NY · On-site

$35K - $48K/yr

Prepares, updates, and maintains a medical record for each patient ensuring accuracy of information ... Must have the ability to assist sick, injured, or aging detainees or staff exiting the building ...

InGenesis

Health Records Technician - (13299)

Batavia, NY · On-site

$45K - $50K/yr

Prepares, updates, and maintains a medical record for each patient ensuring accuracy of information ... Must have the ability to assist sick, injured, or aging detainees or staff exiting the building ...

TRILLIUM HEALTH INC

Medical Assistant

Rochester, NY · On-site

$20 - $28.80/hr

Prepare patients for exams, collect vital signs and health history, and document information in the electronic health record. * Assist providers with medical treatments and procedures. * Perform CLIA ...

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How much do medical records assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for medical records assistant in Rochester, NY is $21.71, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $23.51 per hour, depending on experience, location, and employer.

What is a medical records assistant?

Medical Records Assistants are healthcare professionals responsible for organizing, managing, and maintaining patient health records. They ensure that all medical documentation is accurate, up-to-date, and securely stored, either in electronic health record (EHR) systems or paper files. These assistants also handle requests for medical information, help with data entry, and support healthcare staff by providing access to necessary records while complying with privacy laws like HIPAA. Their work is crucial for the smooth operation of hospitals, clinics, and other healthcare facilities.

What does a medical records assistant do?

A medical records assistant works with the organization, management, and tracking of patient healthcare records. Your other duties are ensuring that filing and record keeping procedures and systems are in compliance with all health privacy laws and facility policies. The qualifications for this career include a mix of job experience and skills. You should have a high school diploma or GED certificate, previous work in a clerical position, and familiarity with medical records and coding.

What are the key skills and qualifications needed to thrive as a medical records assistant, and why are they important?

To thrive as a Medical Records Assistant, you need attention to detail, organizational skills, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, data entry software, and privacy regulations such as HIPAA is typically required. Strong communication, discretion, and the ability to manage confidential information help set top performers apart. These skills ensure accurate record-keeping, support compliance, and contribute to efficient healthcare operations.

What are some common challenges medical records assistants face when managing patient information, and how can they be addressed?

Medical Records Assistants often encounter challenges such as handling a high volume of records, maintaining strict patient confidentiality, and ensuring accuracy when entering or updating data. Adapting to new electronic health record (EHR) systems and staying current with regulations like HIPAA can also be demanding. To address these challenges, it's important to develop strong organizational skills, stay detail-oriented, and participate in ongoing training related to data privacy and EHR technology.

What is the difference between Medical Records Assistant vs Medical Secretary?

AspectMedical Records AssistantMedical Secretary
CredentialsHigh school diploma; certification often preferredHigh school diploma; administrative certifications optional
Work EnvironmentHospitals, clinics, healthcare facilities focusing on record managementDoctors' offices, clinics, hospitals handling scheduling and administrative tasks
Primary ResponsibilitiesManaging patient records, data entry, maintaining confidentialityScheduling appointments, managing correspondence, handling phone calls

While both roles support healthcare operations, Medical Records Assistants focus on managing and maintaining patient records, whereas Medical Secretaries handle administrative tasks like scheduling and communication. Both positions require strong organizational skills and familiarity with healthcare environments, but their core duties differ significantly.

More about Medical Records Assistant jobs

What are the most commonly searched types of Medical Records jobs in Rochester, NY?

The most popular types of Medical Records jobs in Rochester, NY are:

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For Medical Records Assistant jobs in Rochester, NY, the most frequently searched job titles are:

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The top searched job categories for Medical Records Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Medical Records Assistant jobs?

Cities near Rochester, NY with the most Medical Records Assistant job openings:

Medical Records Assistant jobs near you
Infographic showing various Medical Records Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,160 per year, or $21.7 per hour.

Medical Records Clerical Assistant

Jewish Senior Life

Rochester, NY • On-site

Part-time

Re-posted 20 days ago

Job description

 Pay Rate: $16.56 

12 hours per week- mornings

GENERAL SCOPE: Provides Clerical Support to the Medical Records department including scanning, filing, document management and scheduling.

EDUCATION / QUALIFICATION: High school diploma or equivalent, strong organizational and computer skills, attention to detail and ability to work independently. Excellent professional communication skills.

 ESSENTIAL FUNCTIONS:

This position will assist the administrative assistant and other team members with the following:

  • Scan and upload documents into Jewish Home medical record.
  • File and maintain HIPAA compliant clinical records.
  • Fax and email documents.
  • Assist with other clerical duties as assigned such as clinic scheduling.
  • Provide support to medical consultants.
  • All other job duties as assigned.

EXPERIENCE: Previous clerical, administrative, or medical office experience preferred. Experience with electronic medical records systems a plus.

 This description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of position scope.

 Jewish Home is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally-recognized basis [“protected class”] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex, sexual identity, gender identity or expression, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. 

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