Medical Records Assistant Jobs in Boca Raton, FL

PRIMARY FUNCTION: 

Perform quality team-based patient care under the direct supervision of a clinician for both clinical and administrative functions to promote health and wellness in a safe and friendly environment. Supports clinician and care management teams in the maintenance of chronic disease management, examination, and treatment of the pediatric patient population. Specialty trained as applicable. 

ESSENTIAL FUNCTIONS OF THE JOB: (This list may not include all the duties that may be assigned.) 

1. Maintain high-quality patient experience; welcome patients; ensure a safe patient environment, office and exam room cleanliness and appropriate supplies and equipment for patient care in adherence to infection control policy and procedures. 
2. Perform and document the patient’s intake vitals to include, but limited to height, weight, temperature, blood pressure, pulse, and respiration rate; repeat and notify the clinician of any abnormal findings. 
3. Interview the patient based on age appropriateness and/or specialty needs with accurate documentation and update medical records to include chief complaint, current medications with drug name, dosing, route, medication and food allergies with reaction and severity, vaccine, medical, surgical, family, social histories, any barriers to care and home status.  Obtain necessary medical records, consultation notes, hospital inpatient and/or ED discharge records, diagnostic and laboratory results for clinician review and treatment follow-up as needed. 
4. Prepare the patient for clinician examination, ensure clinician orders are performed and accurately documented. Perform with clinician supervision and assist clinicians in necessary age-appropriate vision, hearing screenings, electrocardiograms with repeat as needed, suture removal, ear lavages, urine cauterization, ear-piercing, wound care, specialty procedures, and emergency response with proper clinician supervision. 
5. Perform and document vaccine and medication reconciliation with patient and state registry; provide written vaccine information statements, education of patients/parents prior to vaccine and medication administration. 
6. Ensure and adhere to vaccine cold change management with proper handling, storage, preparation, and administration to include reporting vaccine excursion. 
7. Perform proper patient identifiers, buddy process validation as per policies, and perform proper vaccine and medication administration to include intramuscular, intradermal, subcutaneous injections with post observation. 
8. Complete patient follow-up and tasks assigned to meet patient needs including, but not limited to answering phones, handling correspondence, prescription refill requests, providing the clinician with the necessary information as needed, obtaining medication preauthorization, assisting with patient referrals, patient form completion to include DME, therapy, school clearance, sports and medication forms, arrange home, hospital care, procedures and follow-up appointments, etc. 
9. Perform phlebotomy, lab sample collection and proper processing with documentation and report to the clinician as outlined per policy. 
10. Medical assistants are essential members of a patient-centered medical home team and will perform and meet best practice standards, quality and key performance indicators set forth by the organization.   
11. Other various duties as assigned. 

PERFORMANCE REQUIREMENTS: 

Adhere to all organizational information security policies and protect all sensitive information, including but not limited to ePHI and PHI in accordance with organizational policy, Federal, State, and local regulations. 

TYPICAL WORKING CONDITIONS:

• Direct patient care 

• 15%-20% of travel to other office locations as needed, with reimbursement outlined per company policy. 

• Designated Medical Assistant float staff will be assigned to multiple designated office locations as applicable. 

• Indoor Work 

• Excessive Noise 

• Operating Computer 

• Exposure to Hazards 

• Extreme Temperatures 

• Reach Outward 

• Manual Dexterity 

• Reach above Shoulder 

• Lift/Carry 20 lbs. or less 

• Push/Pull 41–200 lbs. 

• Sitting 

• Walking 

• Crawl 

• Squat or kneel 

• Bending 

Other Physical Requirements: 

• Vision 

• Sense of Sound 

• Sense of Touch 

• Ability to wear Personal Protective Equipment (PPE) 

EDUCATION:

High School Diploma or equivalent required.

Medical foreign doctors must have a Bachelor of Science degree in General Medicine from a regionally accredited university or equivalent. 

LICENSURE/CERTIFICATION:  

• MA Diploma / Certification required -OR- a minimum of 3 years MA experience will commensurate Diploma / Certification requirement. 

• Active BLS certification required 

• Current, valid driver’s license required* 

EXPERIENCE:

Minimum 1 year of Medical Assistant experience with an MA Diploma/Certification in a healthcare setting preferred. 

KNOWLEDGE, SKILLS & ABILITIES:  

• Excellent interpersonal, organizational and customer service skills to support and reassure pediatric patients and their families 

• Maintain effective working relationships with patients, employees, and the community  

• Ability to multitask in a fast-paced environment  

• Knowledge of basic medical terminology, and immunization  

• Knowledge of medical safety practices and standards 

• Ability to plan, prioritize and organize  

• Ability to communicate clearly both written and verbally 

• Critical thinking to include emergency 

• Proficiency in electronic health recordkeeping systems 

***The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job.  It is intended to be an accurate reflection of the general nature of the level of the job. 

The Pediatric Associates Family of Companies is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.