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Medical Program Assistant Jobs in Berkeley, CA (NOW HIRING)

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After School Program Assistant

Oakland, CA · On-site

$45K - $55K/mo

The After School Program Assistant Coordinator will work under the direction supervision of the ... This is a full-time position with paid time off, sick leave, and medical, dental, and vision ...

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Medical Program Assistant information

See Berkeley, CA salary details

$15

$24

$33

How much do medical program assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for medical program assistant in Berkeley, CA is $24.35, according to ZipRecruiter salary data. Most workers in this role earn between $20.91 and $26.78 per hour, depending on experience, location, and employer.

What jobs pay 4000 a week without a degree?

Medical Program Assistants typically do not earn $4,000 a week without specialized experience or certifications. High-paying roles that can reach this level without a degree often include sales, real estate, or skilled trades like plumbing or electrical work, which rely on experience, licensing, or certifications rather than formal degrees. These jobs may require specific skills, licenses, or on-the-job training to achieve such income levels.

What are the key skills and qualifications needed to thrive as a Medical Program Assistant, and why are they important?

To thrive as a Medical Program Assistant, you need strong organizational abilities, familiarity with medical terminology, and at least a high school diploma or associate degree in a related field. Proficiency with healthcare management software, electronic health records (EHR), and scheduling systems is commonly required. Excellent communication, attention to detail, and the ability to multitask are vital soft skills in this role. These skills ensure efficient program coordination, accurate record-keeping, and smooth interactions between patients, staff, and providers.

Can medical assistants inject lidocaine?

Medical assistants are generally not authorized to administer injections of lidocaine, as this procedure typically requires a licensed healthcare provider such as a nurse or physician. Medical assistants may assist with preparing the area or patient, but injection administration usually requires specific training and certification. Regulations vary by state and facility, so it is important to follow local laws and employer policies.

Which medical assistant gets paid the most?

Among medical assistants, those working in specialized settings such as outpatient care, cardiology, or with additional certifications tend to earn higher salaries. Generally, medical assistants with more experience, advanced skills, or working in regions with higher living costs also receive higher pay. However, salaries for medical assistants are typically lower than those for other healthcare professionals like nurses or physician assistants.

What are Medical Program Assistants?

Medical Program Assistants are administrative professionals who support the operations of healthcare programs within hospitals, clinics, or public health organizations. They handle tasks such as scheduling appointments, managing patient records, coordinating communication between medical staff, and assisting with program logistics. Their work ensures that healthcare programs run smoothly and efficiently, allowing medical providers to focus on patient care. Medical Program Assistants may also help with billing, data entry, and basic clinical tasks depending on the setting.

What are some common challenges faced by Medical Program Assistants, and how can they be addressed?

Medical Program Assistants often juggle multiple administrative tasks, such as scheduling, record-keeping, and patient communication, which can become challenging when priorities shift rapidly. Adapting to frequent changes and maintaining attention to detail are essential skills in this role. Effective time management, clear communication with medical staff, and staying organized through digital tools or checklists can help address these challenges. Building strong relationships with colleagues also ensures better workflow and support when handling high-pressure situations.

What is the difference between Medical Program Assistant vs Medical Office Assistant?

AspectMedical Program AssistantMedical Office Assistant
CredentialsCertificates or diplomas in healthcare administration or related fieldsCertificates in medical office procedures or administrative support
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & IndustryHospitals, healthcare organizations, government health agenciesPrivate medical practices, clinics, outpatient services
Common Search & ComparisonYesYes

The main difference between a Medical Program Assistant and a Medical Office Assistant lies in their focus. Medical Program Assistants typically support healthcare programs and administrative functions within larger healthcare organizations, often requiring specialized certifications. Medical Office Assistants primarily handle front-office tasks like scheduling, billing, and patient communication in medical practices. Both roles require administrative skills, but Medical Program Assistants often work more closely with healthcare programs and policies.

Who gets paid more, MA or PCT?

Medical Assistants (MAs) generally earn higher wages than Patient Care Technicians (PCTs), with MAs often requiring certification and performing administrative and clinical tasks. PCTs typically have lower pay and focus mainly on direct patient care, often with on-the-job training or certification. Salary differences can vary by location and healthcare setting.
What are popular job titles related to Medical Program Assistant jobs in Berkeley, CA? For Medical Program Assistant jobs in Berkeley, CA, the most frequently searched job titles are:
What job categories do people searching Medical Program Assistant jobs in Berkeley, CA look for? The top searched job categories for Medical Program Assistant jobs in Berkeley, CA are:
What cities near Berkeley, CA are hiring for Medical Program Assistant jobs? Cities near Berkeley, CA with the most Medical Program Assistant job openings:
Medical Program Assistant jobs near you
Program Assistant (full-time)

Program Assistant (full-time)

Living at Reflections

Novato, CA • On-site

$25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Company Profile
Living at Reflections, LLC. (Reflections) provides clinical excellence in the intensive treatment of drug & alcohol addiction & dependence in an exclusive, high-end environment conducive to achieving and sustaining long-term sobriety. Reflections specializes in dual-diagnosis programs that focus on mental health, which drives substance abuse in the first place.
We are seeking experienced Program Assistants (PA) to join our team. With this opportunity, not only will it allow you to work with our programs helping people change their lives, but will also enhance your training and experience in the field.
We can assist you in becoming registered to be a Substance Use Disorder Certified Counselor. We provide up to $400 annually for education reimbursement!
HOW TO APPLY
Apply through our job link at:
https://livingatreflections.bamboohr.com/careers/24
POSITION SUMMARY
Under the direction of the Reflections' Management Team, the Program Assistant (PA) is an active participant in our clients' first steps of recovery and overall experience.
WHAT YOU WILL DO
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Primary role of a Program Assistant is to engage with clients in a supportive manner when clients are between sessions or groups. Clients should have access to the PA at all times when they are not in session.
The essential functions include, but are not limited to the following:
  • Provide support/engage in recovery dialogue and behaviors with clients
  • Maintain compliance with HIPAA regulations, ADA, DHCS, and Joint Commission policies and procedures.
  • Proficient documentation in KIPU Systems
  • Perform new client admission including orientation, complete all appropriate KIPU forms, recurring assessment, exit surveys, search of personal property, etc.) Provide clients with a copy of admission forms
  • Chaperone clients to self-help meetings, outings, and labs when needed (in company vehicles only)
  • Facilitate program activities (i.e., going on walks, playing board games, oversee holiday activities)
  • Enforce client rules and regulations for physical, emotional, and spiritual safety- Including getting clients to group on time
  • Establish a consistent presence and awareness of clients' behavior.
  • Document thorough shift notes pertaining to each individual clients' daily progress and distribute to appropriate staff at the end of shift.
  • At the beginning and end of each shift, communicate thoroughly between shifts by completing "pass down." Surrender the PA cell phone and key exchange to the oncoming staff
  • Assist in medication observation and documentation/Detox Observation and client monitoring
  • Obtain and send out Urine Analysis as needed if medical staff are not available
  • Answer phones and gate calls; keep the PA phone on you at all times; meet all incoming visitors at front door
  • Assist as needed in Crisis Intervention
  • Perform random room/belonging searches (if applicable)
  • Support Culinary Department as needed (i.e., load/unload dishwasher, assist in food preparation when Chef is unavailable, prepare continental breakfast, restock client snacks and coffee/tea selection, place settings at table, restock beverages in client fridge)
  • Straighten up communal areas. Ensure the facility is always tour ready.
  • When housekeeping is not on-site, empty all trash cans in the facility, change bedsheets if necessary, vacuum before admits/ discharges, and complete laundry. Ensure all bathrooms are stocked with paper towels, clean towels, toilet paper, shampoo, conditioner, body wash, air freshener, and hand soap
  • Ensure client bedrooms are prepared and presentable for new client admission
  • Enter and maintain EHR notes and Psychosocial assessments, etc. (if applicable)
  • Participate in activities needed to support the management functions of the team
  • Maintain a professional and recovery centered communication with coworkers in client settings
  • Assisting in residents discharge, facilitating residents' transportation and continuity of care with the next level of care environment and/or facility.
  • Distribute client schedules Sunday night (if applicable)
  • Under the supervision of a delegated Substance Abuse Counselor or Program Director, work towards obtaining the Twelve (12) Core Functions hours needed to become a certified substance abuse counselor
  • Attends all staff development trainings, group supervision team meetings, and adhere the compliance of AOD credentialing
  • Stay awake and alert during all hours
  • Maintain a business casual dress code
  • Time off requests should be submitted to supervisor a minimum of 2 weeks prior to the date requested
  • You may be asked to work at a different site than where you are first assigned
  • Scheduled hours are subject to change based on census and company needs
  • Perform other duties as assigned

What You Will Bring:
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
  • Current AOD Certification with organization recognized by the DHCS OR Registration with BBS or AOD Certifying body, depending on education level.
  • Must have current CPR, First Aid certification, negative Tuberculosis results clearance
  • Valid California Driver License and clean driving record
  • Current negative Tuberculosis results clearance
  • Demonstrated ability in dealing directly with clients
  • Ability to multitask, delegate tasks, manage care, maintain facility standards
  • Desire to assist those with chemical dependency in their recovery
  • Understanding of causes, symptoms, and effects of substance abuse; appreciation for the behavioral, psychological, physical and social effects of drug abuse.
  • Excellent interpersonal, written and communication skills.
  • Operational knowledge of Google Office Suite and KIPU (preferred).
  • Ability to maintain sensitivity and objectivity under pressures generated by association with substance abuse treatment participants.
  • Demonstrate ethical behavior in order to maintain professional standards and safeguard the clients.
  • Protect and maintain program clients' health, safety, welfare, and confidentiality of records and participant information.
  • Ability to multitask, delegate tasks, manage care, maintain facility standards
  • 1 year experience in the field of recovery or equivalent human services work experience preferred

What We Offer:
  • Pay: $25 hour
  • Schedule: various
  • Medical, Dental, Vision.
  • Paid vacation, sick time, & holidays.
  • 401K, HSA, & Life insurance programs.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

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